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Published 7 Jul 2025, 11:28 BST

Official UK procurement notice

HBBC-1541 Air to Air Source Heat Pumps

Official notice

Authority: Hinckley and Bosworth Borough Council (Local council)·On behalf of: Rutland County Council

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001SME suitable
Sectors: Industrial machinery (42) Delivery: East Midlands (UKF2)
Published estimate£1,100,000≈ £275k / year · £1,320,000 inc. VAT34.4% below published estimate
Submissions closed 8 Aug 2025awarded 8 Sept 2025
Awarded to Robert Heath Heating Limited
Contract term 4 yrsends 1 Dec 2029 · up to 1 Dec 2031 with extensions · starts 1 Dec 2025

What is being bought

Published requirement description

?To comply with Government targets, Hinckley & Bosworth Borough Council must de-carbonise their remaining 4 sheltered scheme complexes that remain dependent on fossil fuels for their heating & hot water. An Air to Air source heating system has recently been installed to all flats at Armada Ct, Hinckley, the largest of the councils sheltered complexes. Due to the success of this project, the council wishes to install similar heating & hot water systems to the remaining 4 smaller complexes, and meet the Government's target of 2030 for these works

CPV: Heat pumps

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 4 yrsPublished value£1,100,000
Contract period: 1 Dec 2025 – 1 Dec 2029 (4 yrs) · up to 1 Dec 2031 with extensionsValue: £1,100,000 exc. VAT · £1,320,000 inc. VAT
Delivery: East Midlands
Extensions: 2 Year extension subject to satisfactory performance
42511110 Heat pumps

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality 60% Price 40%

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
7 Jul 2025, 11:28 BST
Last source update
13 Mar 2026, 08:58 GMT
FTS notice number
2025/S 000-037692
Latest notice
Contract details notice (UK7)
Classification (CPV)
Heat pumps
Delivery area
East Midlands (UKF2)
Official registry OCID
ocds-h6vhtk-0559bc Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
8 Aug 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert ↗

Timeline

7 Jul 2025 → 13 Mar 2026 · 4 dates
  1. Tender notice published
    7 Jul 2025, 11:28 BST
  2. Submission deadline
    8 Aug 2025, 12:00 BST
  3. Contract starts325 days ago
    1 Dec 2025
  4. Latest notice published223 days ago
    13 Mar 2026, 08:58 GMT

Notice history

5 events · 3 releases on Find a Tender · since 7 Jul 2025
  1. Tender notice published
    7 Jul 2025, 11:28 BST
    UK4
  2. Contract award notice published
    8 Sept 2025, 09:42 BST
    UK6
  3. Status changed to complete
    8 Sept 2025, 09:42 BST
  4. Contract signature expected
    22 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    13 Mar 2026, 08:58 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £721,7531 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 10 Mar 2026
Awarded toValueDateStatus
Robert Heath Heating LimitedSME29 Sept 2025 – 1 Dec 2031£721,7538 Sept 2025Awarded

Contracts

  • HBBC-1541 Air to Air Source Heat Pumps · Robert Heath Heating LimitedSME

    Signed
    10 Mar 2026
    Value
    £721,753
    Period
    11 Mar 2026 – 11 Mar 2031 · up to 11 Mar 2033 with extensions
    Status
    active
    Extensions
    4 years with an option to extend for 2 years

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders · 3 at stage one10—

Contracting authority & participating public bodies

3 public bodies on the notice

Hinckley and Bosworth Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PTDW-2516-ZHLT Hinckley & Bosworth Borough Council Hinckley Hub Rugby Road, Hinckley, East Midlands, LE10 0FRContact email

Other public bodies

Bidders & participating suppliers

1 commercial party on the notice
  • ROBERT HEATH HEATING LIMITEDAwarded supplierGB-COH: 01773699GB-PPON: PVPY-9965-HYDV Heath House, New Malden, London, KT3 4NNContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender