Official UK procurement notice
Hard FM - Provision of Mechanical Repair, Maintenance and Minor Works Services
Authority: London Borough of Lewisham (Local council)
What is being bought
Published requirement descriptionLewisham Council (the Council) invites you to participate within this Procurement Process and invites you to submit a Tender for the provision of an Mechanical repairs, maintenance and minor improvement works contract on the terms and conditions set out in this Invitation to Tender (ITT), Specification and the Draft Mechanical Repair, Maintenance and Minor Works Services Contract.
The words and expressions contained in this ITT have the same meaning that is given to them in the Conditions of Contract and the Service Specification.
The Conditions of Contract to be used will be the Council's Conditions of Contract, a copy of which is included in the tender pack.
The Contract will be between the successful Tenderer and the Council for the period of three years with an option to extend for a further two years.
This Contract will be procured through a competitive flexible procedure, consisting of two stages, in accordance with the Procurement Act 2023.
The first stage requires all interested organisations to complete and submit the Procurement Specific Questionnaire (PSQ), this includes questions on the tenderer's legal, financial and technical capability. The five highest scoring suppliers will be shortlisted and invited to participate in the next stage of the procurement process.
The selected Suppliers following the PSQ stage who meet the conditions of participation and who are the highest ranked will be invited to submit a full tender.
Progression to Stage 2 confirms eligibility to tender and does not guarantee contract award.
- How the procedure runs: The procurement is being undertaken over two stages Stage One - Procurement Specific Questionnaire - Request to Participate Stage Two - Invitation to Tender - Tender Response Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria. Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender. Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
CPV: Heating, ventilation and air-conditioning installation work · Mechanical and electrical engineering services · Repair and maintenance of plant · Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of electrical and mechanical building installations · Technical inspection and testing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,900,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 45%
- Cost: 45%
- Social Value: 10%
Published award criteria (3)
- Cost
- Quality
- Social Value
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Sept 2025, 16:39 BST
- Last source update
- 9 Mar 2026, 12:04 GMT
- Award evaluation window
- Submission end – 4 Aug 2026
- Authority reference
DN809234- FTS notice number
2026/S 000-020835- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0597faFind a Tender
- How it runs
The procurement is being undertaken over two stages
Stage One - Procurement Specific Questionnaire - Request to Participate
Stage Two - Invitation to Tender - Tender Response
Only Suppliers who meet the Mandatory Requirements and the Conditions of Participation set out in the PSQ, will be deemed qualified and eligible for assessment against the scored Shortlisting Criteria.
Up to five qualified Suppliers who achieve the highest scores against the scored Shortlisting Criteria (evaluated through the relevant PSQ questions and sub-questions), will progress to Stage 2. These Suppliers will receive a shortlisting notification and be invited to submit a full tender.
Qualified Suppliers whose scores do not fall within the highest-scoring group, shall not be shortlisted for the next stage of the competition. They will be notified as soon as practicable and provided with a statement of reasons in accordance with the Procurement Act 2023 requirements.
How it was run
Official notice- Submission deadline
- 7 Apr 2026, 12:00 BST
- Clarification deadline
- 20 Mar 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Sept 2025 → 4 Aug 2026 · 8 dates- Planning notice published10 Sept 2025, 16:39 BST
- Market engagement399 days ago24 Sept 2025, 23:59 BST
London Borough of Lewisham invite suitable companies that provide Hard Facilities Management Services for Mechanical Services to attend an engagement session at Old Town Hall (opposite Laurence House), 2nd Floor, 1 Catford Road, London, SE6 4RU on Wednesday 24th September. The event will run from 09:30pm to 12:00pm.
Members of the Council's Facilities Management, Procurement, and Social Value teams will be in attendance to discuss the details of the opportunity, services required and the procurement process.
Please note that the market engagement session will consist of a presentation. Suppliers are expected to have fully read the Market Engagement Pack prior to the event. The session will be via a "drop in" session where attendees will have the opportunity to ask questions on a one-to-one basis. Dependant on market interest you may be allocated a specific time slot to "drop in".
If you are interested in attending this market engagement event, please contact us at Lewisham [email protected] no later than 12:00 p.m. on Monday, 22 September 2025. Upon registration, we will provide you with the Market Engagement Pack, which outlines the details of the opportunity, the services required, and the associated social value and procurement process. Please ensure you include the names and job titles of the attendees (max of 2 attendees per company) and a contact telephone number and email address. The Council will then issue a confirmation. Bidders will not be able to join the session if they have not had a confirmation from the Council.
Organisations must ensure that access to the system is available for their representatives dealing with the contract and that this contact is updated as and when required. The Council will not be liable for the lack of delegated access within the organisation and will not directly send any documentation or communication regarding the opportunity, as this shall only be exclusively available through the portal. Organisations are responsible to allow sufficient time to submit their interest.
- Next notice expected352 days ago10 Nov 2025, 23:59 GMT
- Tender notice published234 days ago9 Mar 2026, 12:04 GMT
- Clarification questions by222 days ago20 Mar 2026, 23:59 GMT
- Submission deadline205 days ago7 Apr 2026, 12:00 BST
- Contract starts86 days ago4 Aug 2026, 00:00 BST
- Award decision expected by85 days ago4 Aug 2026, 23:59 BST
Notice history
6 events · 2 releases on Find a Tender · since 10 Sept 2025- Preliminary market engagement notice published10 Sept 2025, 16:39 BSTUK2
- Tender notice published9 Mar 2026, 12:04 GMTUK4
- Published value published: £2,900,0009 Mar 2026, 12:04 GMT
- Status changed to active9 Mar 2026, 12:04 GMT
- Procurement method changed9 Mar 2026, 12:04 GMT
- Deadline published: 7 Apr 2026, 12:00 BST9 Mar 2026, 12:04 GMT
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender