Find a TenderAwarded
Published 23 Nov 2022, 12:05 GMT

Official UK procurement notice

Haberdashers’ Aske’s Federation Trust - Cleaning Services Tender

Official notice

Authority: Haberdashers’ Aske’s Federation Trust·Consortium: 10 public authorities

ServicesRestricted procedure
Published estimate£4,190,000≈ £838k / year11.8% below published estimate
Submissions closed 13 Jan 2023awarded 9 Jun 2023
Awarded to RCCN
Contract term 5 yrsends 31 Jul 2028 · starts 1 Aug 2023

What is being bought

Published requirement description

The Tender project is seeking to appoint a cleaning supplier whose initiative and innovation will be welcomed, for the provision of cleaning services within the existing facilities, of the nine schools in the Trust.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Haberdashers’ Academies Trust South are a multi-academy trust consisting of four…Awarded 5 yrsPublished value£4,190,000

Haberdashers’ Academies Trust South are a multi-academy trust consisting of four secondary schools and five primary schools and have been educating children and young people since 1876. The Trusts moral imperative at that time, was to ensure that every child in their care received the best possible education, in order to make the best start in life. That moral imperative remains today, underpinned by the Trusts values of aspiration and achievement, personal responsibility, self-discipline and mutual respect. Haberdashers’ Academies Trust South are proud to be a diverse community and take seriously the need to ensure that every child, young person and adult connected with their schools, feels included, welcomed and listened to. This is an important part of who they are and their commitment to equality and fairness. This commitment remains at the forefront of their work. The Tender project is seeking to appoint a cleaning supplier whose initiative and innovation will be welcomed, for the provision of cleaning services within the existing facilities, of the nine schools in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the students and staff. The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 1st August 2023. Full details will be included in the Invitation to Tender. TUPE regulations apply to this contract, which involves the transfer of existing cleaning staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund. Additional information: To respond to this opportunity please click here: invictus.delta-esourcing.com/respond/G9SX67BGNP ↗ Please ensure that no hard copies of any returns or communications are sent directly to the Trust, or any of the schools. All documentation pertaining to this procurement must be uploaded directly to the portal.

Contract period: 1 Aug 2023 – 31 Jul 2028 (5 yrs)
Delivery: London · Inner London – East
Second stage: 5–10 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Nov 2022, 12:05 GMT
Last source update
4 Dec 2023, 12:05 GMT
FTS notice number
2023/S 000-035623
Classification (CPV)
School cleaning services
Delivery area
London (UKI4)
Official registry OCID
ocds-h6vhtk-03879b Find a Tender

Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. To view this notice, please click here: <a href="https://invictus-inport.com/delta/viewNotice.html?noticeId=827645768" target="_blank">https://invictus-inport.com/delta/viewNotice.html?noticeId=827645768</a> GO Reference: GO-2023124-PRO-24678679

How it was run

Official notice
Submission deadline
13 Jan 2023, 12:00 GMT
Submission channel
{"written"}
Accepted languages
en

Timeline

13 Jan 2023 → 4 Dec 2023 · 4 dates
  1. Submission deadline
    13 Jan 2023, 12:00 GMT
  2. Invitations to tender expected
    20 Feb 2023
  3. Contract starts
    1 Aug 2023, 00:00 BST
  4. Notice published
    4 Dec 2023, 12:05 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Dec 2023, 12:05 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £3,693,7711 contract exc. VAT
Bids received 7
Contracts signed 1latest 9 Jun 2023
Awarded toValueDateStatus
RCCNSME£3,693,771 †—Awarded

Contracts

  • Haberdashers’ Aske’s Federation Trust - Cleaning Services Tender · RCCNSME

    Signed
    9 Jun 2023
    Value
    £3,693,771
    Period
    … – 31 Jul 2028
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic———

Contracting authority & participating public bodies

10 public bodies on the notice

Haberdashers’ Aske’s Federation Trust

Contracting authorityBody governed by public lawEducation Haberdashers' Hatcham College, Pepys Road, London, London, SE14 5SFContact email, phone Published organisation website ↗

Consortium members and other public bodies

  • Haberdashers' Hatcham CollegeContracting authority London, LondonContact email
  • Haberdashers' Knights AcademyContracting authority Bromley, LondonContact email
  • Haberdashers' Knights PrimaryContracting authority Bromley, LondonContact email
  • Haberdashers' Slade Green PrimaryContracting authority Erith, LondonContact email
  • Haberdashers’ Borough AcademyContracting authority London, LondonContact email
  • Haberdashers’ Crayford AcademyContracting authority Dartford, LondonContact email
  • Haberdashers’ Crayford PrimaryContracting authority Crayford, LondonContact email
  • Haberdashers’ Hatcham Free SchoolContracting authority London, LondonContact email
  • Haberdashers’ Hatcham PrimaryContracting authority London, LondonContact email

Bidders & participating suppliers

1 commercial party on the notice
  • RCCN LtdAwarded supplier08304365 Monkton Road, Wakefield, Yorkshire & Humber, WF2 7AS

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria