Official UK procurement notice
GWR - Engineering Fuel monitoring and quality services
Authority: FIRST GREATER WESTERN LIMITED (Public body)
Sectors: Transport & Passenger Services (60)Supporting and auxiliary transport services; travel agencies services (63)Public utilities (65) Delivery: London (UKI)South West (UKK)
Awarded value£440,000published award · exc. VAT
Award in standstill Not publishedno call for competition
Award (standstill) to FUELCARE LIMITED
What is being bought
Published requirement descriptionGWR requires the provision of specialist fuel management, fuel quality and fuel infrastructure support services across five engineering depots. The scope of the requirement includes the provision, maintenance and support of inline fuel filtration systems; fuel monitoring software and associated equipment for monitoring fuel storage tank levels; fuel metering equipment to measure and report fuel throughput; tank cleaning services; and biocide injection equipment and maintenance to prevent fuel contamination.
The services also include routine inspections, preventative maintenance, technical support, fuel quality monitoring, testing and reporting to ensure fuel systems remain operational, compliant and fit for purpose. The supplier will provide all necessary equipment, consumables, maintenance, repairs and reporting required to support the continued operation of GWR's fuel infrastructure and engineering depot activities.
The lotProcurement structure
single lot · no lot value publishedLot #1Awarded
60210000 Public transport services by railways63700000 Support services for land, water and air transport65400000 Other sources of energy supplies and distribution
Procedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award — no call for competition
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Sept 2026, 12:09 BST
- Last source update
- 30 Sept 2026, 12:09 BST
- FTS notice number
2026/S 000-092310- Latest notice
- Transparency notice (UK5)
- Delivery area
- Official registry OCID
ocds-h6vhtk-077d72Find a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
- Fuelcare currently provides a highly specialised fuel management solution that is integrated with GWR's existing fuel infrastructure across five engineering depots. The services encompass proprietary fuel monitoring software, fuel metering equipment, inline filtration systems, tank cleaning services and biocide injection equipment that have been installed, configured and maintained by Fuelcare. The supplier possesses detailed technical knowledge of the existing assets, system configurations, operating parameters and historical maintenance records associated with these installations. Continuity of service is essential to ensure fuel quality, maintain operational availability of depot fuelling facilities and mitigate the risk of contamination-related fleet failures. The existing monitoring, filtration and treatment systems form a critical element of GWR's fuel assurance regime, with failure or interruption of these services presenting a significant risk to fleet reliability and depot operations. A change of supplier at this stage would require a comprehensive review of the existing equipment, software interfaces, asset condition and depot-specific operating arrangements. This would introduce technical and operational risks, including potential incompatibilities with existing infrastructure, disruption to established maintenance regimes, increased onboarding requirements and the loss of asset-specific knowledge held by the incumbent supplier. GWR intends to undertake a competitive tender exercise for the longer-term provision of these services. The proposed direct award will provide the necessary continuity of support whilst GWR completes a full market assessment, develops an appropriate procurement strategy and conducts a compliant procurement process. This approach will ensure uninterrupted operation of critical fuel management services and provide sufficient time for an orderly transition to any future contractual arrangements without compromising fleet availability or operational performance.
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1some still in standstill
Awarded value £440,0001 award exc. VAT
| Awarded to | Value | Date | Status |
|---|---|---|---|
| FUELCARE LIMITEDSME1 Nov 2026 — 31 Oct 2027 · up to 31 Oct 2028Extensions: Options to extend for further 12 months to enable tender process to take place and detailed technical specification to be produced for services provided | £440,000 | — | Standstill |
Notice history
2 events · 1 release on Find a Tender · since 30 Sept 2026- Contract signature expected30 Oct 2026, 23:59 GMTscheduled
- Transparency notice published30 Sept 2026, 12:09 BSTUK5
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- FUELCARE LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Transparency notice Transparency notice on Find a Tender