Official UK procurement notice
GWR - Defibrillation Device Supply, Install and Maintenance
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionGreat Western Railway are looking for an organisation who can deliver the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff.
This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved
CPV: Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras · Surveillance and security systems and devices
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Procedure: This Procurement is being conducted in accordance with the Procurement Act 2023 using the Competitive Flexible Procedure Principles. The stages will be: • Stage One - Conditions of Participation (referred to as PQQ in the e-procurement portal) • Stage Two - Main ITT The evaluation will be a two-stage approach - the bidders Conditions of Participation (PQQ) will be evaluated first and a minimum of the three highest scoring submission will be invited to submit tender responses in Stage Two. Due to the nature and technical requirements of the contract opportunity, the Client (GWR) will be using certain mandatory Conditions of Participation with pass/fail and weighted criteria that all Tenderers must pass in order for their tender submission to be accepted and evaluated. These Conditions of Participation will relate to: • Legal capacity • Financial capacity, and • Technical ability Stage Two - Main ITT will have the following weightings: Quality: 55% Price: 40% Commercials T&Cs: 5%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 May 2025, 12:58 BST
- Last source update
- 2 Oct 2025, 11:37 BST
- FTS notice number
2025/S 000-061622- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051460Find a Tender
How it was run
Official notice- Submission deadline
- 27 Oct 2025, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
redirect.transaxions.com/events/a9RWv ↗
E-Procurement Portal:
The Client is using Wax Digital (current e-procurement portal). The detail within Wax Digital applicable to this tender describes how the Procurement will be conducted, including details of the associated Procurement timetable, participation and award criteria and how to respond to this opportunity. Tenderers are strongly encouraged to read through each tab/section before preparing their submission. Tenderers are also encouraged to review all attachments published with this tender.
Tenderers not allocated to this procurement already will need to contact GWR using the details within this notice to be attached and receive the full tender document set.
Timeline
15 May 2025 → 2 Feb 2026 · 5 dates- Planning notice published15 May 2025, 12:58 BST
- Market engagement13 Jun 2025, 23:59 BST
GWR are looking to better understand the market and from responses received to this notice may choose to complete a procurement exercise in the next six months for:
Defibrillation Device - Supply, Install and Maintenance.
Scope
A draft specification is available on request.
The specification outlines the requirements for the supply, installation, maintenance, and ongoing support of Automated External Defibrillators (AEDs) for use on trains and within depot/station facilities across the GWR network. The aim is to ensure the provision of reliable, user-friendly, and effective life-saving equipment to enhance the safety and well-being of passengers and staff.
The scope of the specification includes:
- Supply and installation of 110 AED devices and any necessary accessories,
o 93 AED installed on GWRs Hitachi 800 Trains
o 17 AED devices to be installed in depots/stations across the GWR network.
- Annual Service / Maintenance Agreement, including remote active monitoring for AED devices, and engineer attendance within 48h for guaranteed uptime,
- Remote monitoring of AEDs through 4G connectivity or better
- Technical support and training for GWR staff
- Compliant with relevant standards, regulations and insurance requirements.
Contract
The estimated budget is: £350,000 Inc VAT
The contract lifetime: 5 years
Contact
For more information or if you feel you could offer this service/supply of goods and would like to be informed when a procurement is published, please contact:
This preliminary market engagement notice will expire on: 13.06.25 at 17:00
- Tender notice published390 days ago2 Oct 2025, 11:37 BST
- Submission deadline365 days ago27 Oct 2025, 13:00 GMT
- Contract starts268 days ago2 Feb 2026
Notice history
7 events · 3 releases on Find a Tender · since 15 May 2025- Preliminary market engagement notice published15 May 2025, 12:58 BSTUK2
- Preliminary market engagement notice published15 May 2025, 13:05 BSTUK2
- Tender notice published2 Oct 2025, 11:37 BSTUK4
- Published value published: £300,0002 Oct 2025, 11:37 BST
- Status changed to active2 Oct 2025, 11:37 BST
- Procurement method changed2 Oct 2025, 11:37 BST
- Deadline published: 27 Oct 2025, 13:00 GMT2 Oct 2025, 11:37 BST
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Registration of interest (access to documents) Please follow this link to register your interest and gain access to the tender documentation. Link: https://procurement.gwr.com/tenders Link: http://redirect.transaxions.com/events/a9RWv Once you have registered your interest, a …
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender