Official UK procurement notice
GWR - Class 387 Supply of LED Lights
Authority: FIRST GREATER WESTERN LIMITED (Public body)·On behalf of: FIRST RAIL HOLDINGS LIMITED
What is being bought
Published requirement descriptionFirst Greater Western (GWR) require the supply of LED lighting for their fleet of Class 387 rolling stock.
This requirement is for supply only, as installation will be completed on depot by GWR Engineering colleagues.
There is a requirement for deliveries of the goods to be made six monthly, at a rate of 14x 4-car vehicles worth of lighting per delivery - spanning an 18 month period. (42x 4-car vehicles in total).
- How the procedure runs: This will be a two stage process with Pre Qualification Stage (PQQ). Following the evaluation of the PQQ responses, GWR will shortlist the Applicants it will invite to negotiate in accordance with the terms of the PQQ. GWR reserves the right to limit the number of Applicants that are invited to negotiate to four Applicants. Only Applicants that score a "Pass" for all non-qualitatively scored questions in this PQQ will be considered and places will be awarded in order of highest to lowest score. GWR reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place. The PQQ will be followed by an Invitation to Negotiate (ITN) with shortlisted bidders being taken forward to a presentation stage (optional) before final evaluation and award. The final scores for each Tender will be added together, after application of the relevant weightings, to receive a final score for each Tender. The Tenders will then be ranked according to the final scores received to identify the Most Advantageous Tender.
CPV: Railway and tramway locomotives and rolling stock and associated parts
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£450,000
- Economic & financial standing
This procurement process is being advertised and run by GWR on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport.
The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangement to enable transfer to the successor operator.
Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
If transfer takes place before the contract award, the successor operator shall assume all the rights of the Client set out in this document. All references to GWR shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved from the outset.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 55%
- Terms and Conditions: 5%
- Price: 40%
Published award criteria (3)
- Price
- Quality
- Terms and Conditions
- Economic & financial standing
This procurement process is being advertised and run by GWR on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of GWR. That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport.
The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly).
Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangement to enable transfer to the successor operator.
Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme.
If transfer takes place before the contract award, the successor operator shall assume all the rights of the Client set out in this document. All references to GWR shall be deemed to refe…
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Dec 2025, 14:46 GMT
- Last source update
- 17 Jun 2026, 12:28 BST
- Award evaluation window
- Submission end – 27 Apr 2026
- FTS notice number
2025/S 000-079801- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eee0Find a Tender
- How it runs
This will be a two stage process with Pre Qualification Stage (PQQ).
Following the evaluation of the PQQ responses, GWR will shortlist the Applicants it will invite to negotiate in accordance with the terms of the PQQ.
GWR reserves the right to limit the number of Applicants that are invited to negotiate to four Applicants. Only Applicants that score a "Pass" for all non-qualitatively scored questions in this PQQ will be considered and places will be awarded in order of highest to lowest score. GWR reserves the right, in its absolute discretion, to invite more Applicants if there is a tie in the scores between two or more Applicants for the final place.
The PQQ will be followed by an Invitation to Negotiate (ITN) with shortlisted bidders being taken forward to a presentation stage (optional) before final evaluation and award.
The final scores for each Tender will be added together, after application of the relevant weightings, to receive a final score for each Tender. The Tenders will then be ranked according to the final scores received to identify the Most Advantageous Tender.
How it was run
Official notice- Requests to participate (first stage)
- 9 Jan 2026, 16:00 GMT
- Submission deadline
- 9 Jan 2026, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
4 Dec 2025 → 17 Jun 2026 · 6 dates- Tender notice published326 days ago4 Dec 2025, 14:46 GMT
- Submission deadline290 days ago9 Jan 2026, 16:00 GMT
- Award decision expected by181 days ago27 Apr 2026, 23:59 BST
- Contract starts150 days ago29 May 2026, 00:00 BST
- Assessment summaries sent131 days ago17 Jun 2026, 00:00 BST
- Latest notice published131 days ago17 Jun 2026, 12:28 BST
Notice history
4 events · 2 releases on Find a Tender · since 4 Dec 2025- Tender notice published4 Dec 2025, 14:46 GMTUK4
- Contract award notice published17 Jun 2026, 12:28 BSTUK6
- Status changed to complete17 Jun 2026, 12:28 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CRAIG & DERRICOTT LIMITED1 Aug 2026 – 28 Feb 2028 | £180,000 | 11 Jun 2026 | Awarded |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- FIRST RAIL HOLDINGS LIMITEDProcess contact pointProcuring entityProcurement Manager
Bidders & participating suppliers
1 commercial party on the notice- CRAIG & DERRICOTT LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender