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Tenderline / Tenders / GWR - Bulk Packed Oils, Lubricants and Greases

Find a TenderOpen for tender Tender notice
Published 18 Sept 2026, 17:41 BST

Official UK procurement notice

GWR - Bulk Packed Oils, Lubricants and Greases

Submit via portal Official notice Competition analysis

Authority: FIRST GREATER WESTERN LIMITED (Public body)

2 lotsGoodsCompetitive flexible procedureAbove thresholdUtilitiesSME suitable
Sectors: CPV 24CPV 39 Delivery: London (UKI)South East (UKJ)South West (UKK)
Published estimate £2,400,000envelope for 2 lots · £2,880,000 inc. VAT
Submission deadline 19 Oct 202618:00 BST · 30d 23h left
Clarification cut-off 19 Oct 202618:00 BST · questions to the authority
Contract term 1 yrup to 3 yrs with extensions · starts 1 Dec 2026
Bids per lot · the market 3CPV 3983 · n=6 · competition analysis ↓

What is being bought2 lots · detail below

Published requirement description

Products are required to support are:

Lot 1 - Oils, Lubricants and Greases

Lot 2 - Coolants, Antifreeze, Screenwash and AdBlue

Many of the products within scope are engineering-critical items which may be subject to OEM approval, ROSCO acceptance, materials compatibility requirements and/or GWR technical approval.

Alternative or substitute products must not be supplied without the prior approval of GWR where engineering approval is required.

  • How the procedure runs: GWR will conduct a single-stage competitive flexible procedure. Suppliers will be invited to submit a tender for one or more lots, which will be evaluated against the published conditions of participation, award criteria and evaluation methodology to identify the most advantageous tender for each lot. GWR may seek clarification of more…tender submissions where required. Following evaluation, the successful supplier(s) will be selected in accordance with the published award criteria.

CPV: Automotive cleaners · Detergents · Greases and lubricants · Screen cleaners

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£2,400,000 together) · same evaluation weights on every lot
Lot #1Oils, Lubricants and GreasesRenewal 1 yrSMEPublished value£1,000,000
Supply of approved oils, lubricants and greases required for the maintenance, servicing and overhaul of GWR rolling stock and associated engineering equipment. Products must meet applicable GWR technical and engineering requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.
Contract period: 1 Dec 2026 — 30 Nov 2027 (1 yr) · up to 3 yrs with extensionsEligibility: SME eligibleDelivery: London, South East, South WestTurnover guideline: ~£2,000,000/yr≈ 2× annual value
Value
£1,000,000 exc. VAT · £1,200,000 inc. VAT
Extensions
GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.
24951000 Greases and lubricants39831200 Detergents39831400 Screen cleaners39831500 Automotive cleaners

Who is likely to bid for this lot ↓

Lot #2Coolants, Antifreeze, Screenwash and AdBlueRenewal 1 yrSMEPublished value£1,400,000
Supply of approved coolants, antifreeze, screenwash and AdBlue required to support the operation, servicing and maintenance of GWR rolling stock and associated engineering activities. Products must meet applicable GWR technical, safety and environmental requirements and be supplied with relevant Safety Data Sheets (SDS), COSHH information and supporting product documentation.
Contract period: 1 Dec 2026 — 30 Nov 2027 (1 yr) · up to 3 yrs with extensionsEligibility: SME eligibleDelivery: London, South East, South WestTurnover guideline: ~£2,800,000/yr≈ 2× annual value
Value
£1,400,000 exc. VAT · £1,680,000 inc. VAT
Extensions
GWR reserves the right to extend the contract for up to two additional periods of 12 months each. If both extension options are exercised, the maximum total contract duration will be three years.
24951000 Greases and lubricants39831200 Detergents39831400 Screen cleaners39831500 Automotive cleaners

Who is likely to bid for this lot ↓

What it takes to win

Evaluation split and conditions of participation as published — the tender pack may add more
How bids are scored · same split on all 2 lots
Quality: 100Price: 100
Published sub-criteria (6)
  • Technical — 40
  • Contract — 10
  • Technical — 40
  • Contract — 10
  • Commercial — 50
  • Commercial — 50

No conditions of participation were published on the notice; check the tender documents.

Competition analysis · published record, not a forecast of who will bid

How FIRST GREATER WESTERN LIMITED buys Cleaning products (CPV 3983) — and who usually turns up

FIRST GREATER WESTERN LIMITED’s own published record, next to the Greater London market for the same work. Frameworks and DPS are kept out: they attract a different number of bids.

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

FIRST GREATER WESTERN LIMITED

contract notices in 36 months: 64 in all categories (8 direct)

Bids per lot2all categories · 36m · n=1 lots
Single-bid lots0%all categories · 36m · n=1 lots
Award vs estimate10% belowall categories · 36m · n=3 pairs
Deadline → award112dall categories · 36m · n=19 notices
Notice updates2all categories · 24m · n=62 notices
Awarded without competition13%all categories · 36m · n=64 notices
Winning award vs estimate moderate · n=3
  • Below estimate 67%
  • Within ±2% 33%
  • Above estimate 0%

3 lot pairs · all categories.

How procedures are run robust · n=61
  • Open 48%
  • Selective 39%
  • Limited 13%
  • Direct 0%

64 notices · all categories. Open and selective are contested (feed the bid/price figures above); limited and direct are not.

The market · delivery region

Greater London · Cleaning products (CPV 3983)

contract notices delivered in Greater London in 36 months: 7 in CPV 3983 (7 contested) · 114 in division 39 (98 contested)

Bids per lot3CPV 3983 · 36m · n=6 lots
Single-bid lots17%CPV 3983 · 36m · n=6 lots
Award vs estimate2% abovedivision 39 · 36m · n=30 pairs
Deadline → award61ddivision 39 · 36m · n=29 notices
SME bidders63%division 39 · 36m · n=15 lots
Winners based in the region0%CPV 3983 · 36m · n=3 awards
Bids per lot · history, not this notice’s lots robust · n=6
  • 1 bid 17%
  • 2–3 50%
  • 4–6 0%
  • 7+ 33%

Median 3 · 6 lots on 4 contested notices · CPV 3983.

Winning award vs estimate robust · n=30
  • Below estimate 30%
  • Within ±2% 20%
  • Above estimate 50%

30 lot pairs · division 39.

moderate · n=3 Awards in FIRST GREATER WESTERN LIMITED (all categories, n=3 pairs) land a median 10% below. Too few pairs to turn into a pound figure with any confidence — read the percentage as a rough direction, not this notice’s estimate converted.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Open for tender
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Utilities
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
18 Sept 2026, 17:41 BST
Last source update
18 Sept 2026, 17:41 BST
Award evaluation window
Submission end — 1 Dec 2026, 23:59 GMT
Latest notice
Tender notice (UK4)
Classification (CPV)
Automotive cleanersDetergentsGreases and lubricantsScreen cleaners
Delivery area
London (UKI)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-0775f0 Find a Tender
How it runs
GWR will conduct a single-stage competitive flexible procedure. Suppliers will be invited to submit a tender for one or more lots, which will be evaluated against the published conditions of participation, award criteria and evaluation methodology to identify the most advantageous tender for each lot. GWR may seek clarification of tender submissions where required. Following evaluation, the successful supplier(s) will be selected in accordance with the published award criteria.

How to participate & submission route

Official notice Submit via portal
Authorised e-sourcing portalportal not identifiedElectronic submission allowedLanguage: EN
Open official portal workspace ↗
Expression of interest (EOI)
—
Tender submission deadline
19 Oct 2026, 18:00 BST
Clarification deadline
19 Oct 2026, 18:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release
s2c-uk62.waxdigital.com/FirstGroupPlc/Displa… ↗

Timeline

5 published dates · Europe/London
  1. Tender notice publishedjust passed
    18 Sept 2026, 17:41 BST
  2. Clarification questions byin 31 days
    19 Oct 2026, 18:00 BST
  3. Submission deadlinein 31 days
    19 Oct 2026, 18:00 BST
  4. Contract startsin 73 days
    1 Dec 2026, 00:00 GMT
  5. Award decision expected byin 74 days
    1 Dec 2026, 23:59 GMT

Commercial outcome & contract awards

Nothing awarded yet
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    18 Sept 2026, 17:41 BSTUK4

Contracting authority & participating public bodies

FIRST GREATER WESTERN LIMITED

Contracting authorityPrivate utility GB-COH: 05113733 · GB-PPON: PXVG-2764-GZCQ Milford House 1 Milford Street, Wiltshire, South West, SN1 1HL [email protected]
View buyer profile →

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender