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Published 30 Jul 2026, 19:26 BST

Official UK procurement notice

GWASANAETHAU ASESIAD RISG TÂN | FIRE RISK ASSESSMENT SERVICES

Official notice

Authority: Grwp Cynefin (Public body)

2 lotsServicesOpen procedureAbove thresholdSME suitableVCSE suitableAccelerated
Sectors: Architecture & Engineering (71) Delivery: Wales (UKL11)
Published estimate£293,600total for 2 lots · £367,000 inc. VAT
Submissions closed 24 Sept 2026
Lots 2see the lot list below
Contract term 3 yrsends 22 Nov 2029 · up to 22 Nov 2031 with extensions · starts 23 Nov 2026

What is being bought2 lots · detail below

Published requirement description

Mae Grŵp Cynefin ar hyn o bryd yn gwahodd tendrau ar gyfer cwblhau Asesiadau Risg Tân. Grŵp Cynefin is currently inviting tenders for the completion of Fire Risk Assessments

  • No preliminary market engagement: No preliminary market engagement was carried out prior to publishing the Tender Notice, as Grŵp Cynefin determined that the requirements were well understood and that a competitive procurement process could be undertaken without further market consultation.

CPV: Fire and explosion protection and control consultancy services · Health and safety consultancy services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£293,600 together) · same evaluation weights on every lot
Lot #1Dwyrain / EastRenewal 3 yrsSMEVCSEPublished value£156,078

Darparu gwasanaethau FRA ar gyfer eiddo Grŵp Cynefin yn y Dwyrain. Providing FRA services for Grwp Cynefin properties in the East

Contract period: 23 Nov 2026 – 22 Nov 2029 (3 yrs) · up to 22 Nov 2031 with extensionsValue: £156,078 exc. VAT · £195,097 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Extension on a 1+1 basis
71317100 Fire and explosion protection and control consultancy services71317210 Health and safety consultancy services
Lot #2Gorllewin / WestRenewal 3 yrsSMEVCSEPublished value£137,522

Darparu gwasanaethau FRA ar gyfer eiddo Grŵp Cynefin yn y Gorllewin. Providing FRA services for Grwp Cynefin properties in the West

Contract period: 23 Nov 2026 – 22 Nov 2029 (3 yrs) · up to 22 Nov 2031 with extensionsValue: £137,522 exc. VAT · £171,903 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Extension on a 1+1 basis
71317100 Fire and explosion protection and control consultancy services71317210 Health and safety consultancy services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
Lot distribution rule: MAT for each lot will be awarded the contract
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
30 Jul 2026, 19:26 BST
Last source update
19 Aug 2026, 16:21 BST
Award evaluation window
Submission end – 22 Oct 2026
Authority reference
Asedau0596
FTS notice number
2026/S 000-072430
Accelerated
State of urgency
Latest notice
Tender notice (UK4)
Classification (CPV)
Fire and explosion protection and control consultancy servicesHealth and safety consultancy services
Delivery area
Wales (UKL11)
Official registry OCID
ocds-h6vhtk-06d82d Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
24 Sept 2026, 12:00 BST
Clarification deadline
11 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

Mae'r dogfennau tendr ar gael ar Blatfform Caffael Grŵp Cynefin drwy ddilyn y ddolen (in-tendhost.co.uk/grwpcynefin/aspx/Home ↗).

Bydd angen i gwmniau sydd a diddordeb gofrestru ar y Platfform er mwyn cael mynediad i'r dogfennau.

Bydd rhaid cyflwyno unrhyw gwestiynau ynglyn â'r broses a chyflwyno'r tendr drwy Blatfform Caffael Grŵp Cynefin.

Tender Documentation can be found on Grŵp Cynefin's Procurement Platform by following this link (in-tendhost.co.uk/grwpcynefin/aspx/Home ↗).

Interested Parties will be required to register on the platform before accessing the documents.

Tender Clarification requests and Tender submissions must be received via the Grŵp Cynefin Procurement Platform.

Timeline

30 Jul 2026 → 23 Nov 2026 · 6 dates
  1. Tender notice published84 days ago
    30 Jul 2026, 19:26 BST
  2. Latest notice published64 days ago
    19 Aug 2026, 16:21 BST
  3. Clarification questions by41 days ago
    11 Sept 2026, 12:00 BST
  4. Submission deadline28 days ago
    24 Sept 2026, 12:00 BST
  5. Today
    22 Oct 2026
  6. Award decision expected bytoday
    22 Oct 2026, 23:59 BST
  7. Contract startsin 31 days
    23 Nov 2026

Notice history

3 events · 2 releases on Find a Tender · since 30 Jul 2026
  1. Tender notice published
    30 Jul 2026, 19:26 BST
    UK4
  2. Tender notice published
    19 Aug 2026, 16:21 BST
    UK4
  3. Deadline moved to 24 Sept 2026, 12:00 BST
    19 Aug 2026, 16:21 BST
    +35 days · was 20 Aug 2026, 12:00 BST
Published amendments (1)

The submission deadline has been extended to provide bidders with sufficient time to review and assess the additional information included within the schedules and to submit any further clarification questions arising from the expanded documentation.

Contracting authority & participating public bodies

Grwp Cynefin

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PDRC-5188-PVQY Ty Silyn, Y Sgwar, Caernarfon, Wales, LL54 6LYContact name, email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender