Official UK procurement notice
Grounds & Sports Pitch Maintenance Contract
Authority: Dronfield Town Council (Local council)
What is being bought
Published requirement descriptionDronfield Town Council is inviting quotations for a three-year contract for the maintenance of seven open spaces as well as a cost breakdown for the maintenance of football and cricket pitches.
The scope of the project includes:
- Grass cutting and hedge cutting
- Maintenance of football pitches
- Maintenance of cricket pitches
It is anticipated that the new contract will start from the beginning of April 2026 and last for three years until March 2029.
CPV: Grounds maintenance services · Sports fields maintenance services
How this framework works
From the published notice- Bids received
- 4 bids received · 1 suppliers appointed
- Framework period
- 3 yrs from 1 Apr 2026
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£56,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Tenders will be evaluated by members of the Properties Advisory Committee, with a recommendation made to full Council, before the Acceptance of Tender. A full breakdown of the Evaluation Criteria can be found in Appendix C in the tender document. Evaluation will focus on: • Value for money (overall cost) • Programme of Work • Health & Safety Management including insurance • Experience and References • Waste Management
- “Grounds & Sports Pitch Maintenance Contract” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 19 Dec 2025, 12:55 GMT
- Last source update
- 4 Mar 2026, 10:59 GMT
- FTS notice number
2025/S 000-084899- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fa5aFind a Tender
- Reserved participation area
- K02000001
How it was run
Official notice- Appointment period ends
- 30 Jan 2026, 12:00 GMT
- Clarification deadline
- 23 Jan 2026, 23:59 GMT
- Electronic submission
- Not allowed
Submissions should be sent via registered post, recorded delivery, in a sealed envelope clearly marked: "Grounds Maintenance Tender" (top left corner) or via email to [email protected]
Delivery Address: Joanne Mitchell, Town Clerk, Dronfield Town Council, Civic Hall, Civic Centre, Dronfield, Derbyshire, S18 1PD
Timeline
19 Dec 2025 → 1 Apr 2026 · 5 dates- Tender notice published307 days ago19 Dec 2025, 12:55 GMT
- Clarification questions by271 days ago23 Jan 2026, 23:59 GMT
- Admission / appointment period ends265 days ago · period end, not a bid countdown30 Jan 2026, 12:00 GMT
- Latest notice published232 days ago4 Mar 2026, 10:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 Dec 2025- Tender notice published19 Dec 2025, 12:55 GMTUK4
- Tender notice published22 Dec 2025, 15:30 GMTUK4
- Contract award notice published4 Mar 2026, 10:59 GMTUK6
- Status changed to complete4 Mar 2026, 10:59 GMT
- Contract signature expected17 Mar 2026, 23:59 GMTscheduled
Published amendments (1)
Updated tender document to include additional grass cutting requirement.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lightwood Sports GroundcareSME1 Apr 2026 – 31 Mar 2029 | £56,000 | 4 Mar 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- Lightwood Sports GroundcareFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender