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Published 1 Nov 2024, 17:02 GMT

Official UK procurement notice

Grounds Maintenance Services Framework

Official notice

Authority: Central and Cecil Housing Trust (Housing)

Framework agreementServicesOpen procedureSME suitable
Sectors: Machinery for mining, quarrying, construction equipment (43)Construction & Civil Engineering (45)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)
+1 moreCleaning & Environmental Services (90)
 Delivery: UK
Framework ceiling (notional)£50,000,000framework ceiling, not attributable revenue
Submissions closed 9 Dec 2024awarded 6 Jan 2025

What is being bought

Published requirement description

This Contract Award Notice announces, on behalf of the Contracting Authority, the establishment of a new Grounds Maintenance and Associated Services framework. This framework is replaces the current provision and encompasses a comprehensive range of Grounds and Cleaning services for the public sector.

The framework features a filtering system, enabling bidders to select CPV codes, regions, and financial capacity criteria to meet specific client requirements. It is accessible to all public sector organisations listed in the latest classification guide by the Office for National Statistics (ONS). Eligible entities include government departments, local authorities, educational institutions, healthcare providers, and other ONS-classified public sector bodies. A full list of eligible entities is available on procurepublic.co.uk.

CPV: Building-cleaning services · Cleaning and sanitation services · Cleaning services · Grounds maintenance services · Grounds-maintenance equipment · Installation of street furniture · Landscaping work for playgrounds · Landscaping work for sports grounds and recreational areas · Street-cleaning and sweeping services · Street-cleaning services · Street-sweeping services · Tree pruning · +6 more

How this framework works

From the published notice
Places
up to 15 suppliers · 7 bids received (0.5 per place) · 7 appointed

The lotProcurement structure

single lot · no lot value published
Lot #1This framework is structured to deliver essential grounds maintenance and cleaning…AwardedRenewal

This framework is structured to deliver essential grounds maintenance and cleaning services, encompassing the following:

Lawn, Plant, and Tree Care – Grass cutting, planting, pruning, and weeding.

Litter, Waste, and Cleaning – Routine litter collection, bin emptying, and cleaning.

Hard Surface Upkeep – Sweeping, pressure washing, and moss control on pathways and public spaces.

Seasonal Work – Gritting, leaf clearance, and seasonal planting.

Pest Control – Management of pests and invasive species, if required.

Delivery: UK
Extensions: In accordance with the regulations.Variant bids: not allowed
43325100 Grounds-maintenance equipment45112720 Landscaping work for sports grounds and recreational areas45112723 Landscaping work for playgrounds45233293 Installation of street furniture77211300 Tree-clearing services77211400 Tree-cutting services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published award criteria (2)
  • Quality: 60
  • Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Grounds Maintenance Services Framework” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Nov 2024, 17:02 GMT
Last source update
8 Jan 2025, 14:34 GMT
Award evaluation window
2 Dec 2024 – …
FTS notice number
2025/S 000-000520
Classification (CPV)
Building-cleaning servicesCleaning and sanitation servicesCleaning servicesGrounds maintenance servicesGrounds-maintenance equipmentInstallation of street furnitureLandscaping work for playgroundsLandscaping work for sports grounds and recreational areasStreet-cleaning and sweeping servicesStreet-cleaning services
+8 moreStreet-sweeping servicesTree pruning
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04b380 Find a Tender

Publisher note: (MT Ref:233514)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals

Tender documents are also served through a separate tool: http://www.mytenders.co.uk ↗

Appointment period ends
9 Dec 2024, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Supplier levy on call-offs (max %)
document
Bid validity
180 days from the deadline
Bids opened
2 Dec 2024, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

www.mytenders.co.uk ↗

Timeline

2 Dec 2024 → 8 Jan 2025 · 3 dates
  1. Bids opened
    2 Dec 2024, 12:30 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    9 Dec 2024, 12:00 GMT
  3. Notice published
    8 Jan 2025, 14:34 GMT

Notice history

2 events · 3 releases on Find a Tender · since 18 Nov 2024
  1. Deadline moved to 9 Dec 2024, 12:00 GMT
    18 Nov 2024, 12:25 GMT
    +7 days · was 2 Dec 2024, 12:00 GMT
  2. Status changed to complete
    8 Jan 2025, 14:34 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.22 Dec 20249 Dec 2024+7 d
—Bid openingConditions for opening of tenders · IV.2.72 Dec 20249 Dec 2024+7 d
—DeadlineTime limit · IV.2.22 Dec 20249 Dec 2024+7 d
—Bid openingConditions for opening of tenders · IV.2.72 Dec 20249 Dec 2024+7 d

We recognise that numerous public sector tenders are currently circulating, with overlapping deadlines. To help ease this bottleneck, a one-week extension has been granted.

We recognise that numerous public sector tenders are currently circulating, with overlapping deadlines. To help ease this bottleneck, a one-week extension has been granted.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 7admitted to the panel · see the list ↓
Bids received 74 from SMEs
Contracts signed 1latest 6 Jan 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Contract 000520-2025-1

    Signed
    6 Jan 2025
    Value
    £50,000,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic · 7 from abroad4——

Contracting authority & participating public bodies

Central and Cecil Housing Trust

Contracting authorityHousingBody governed by public lawHousing and community amenities 266 Waterloo Rd London, UK, SE1 8RQContact email Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone
Process and specification contact points (1)
  • ProcurePublic LimitedProcess contact point London, UKContact email

Framework contractors & participating bidders

7 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.