Official UK procurement notice
Grounds Maintenance Equipment - Repairs and Maintenance
Authority: Gentoo Group Limited (Public body)
What is being bought
Published requirement descriptionGentoo Group is seeking to engage with the market in advance of a potential procurement exercise for the repair and maintenance of grounds maintenance equipment.
We currently operate a varied fleet of equipment that requires ongoing servicing, repairs and maintenance to ensure operational continuity. Due to the specialist nature of the equipment and the limited number of approved service providers within the local/regional market, we are undertaking this pre-market engagement to:
- Understand market capacity and capability
- Identify suitably accredited service providers
- Inform the development of our procurement approach
- Encourage supplier interest in future tender opportunities
This engagement is for information gathering only and does not form part of any formal procurement process.
CPV: Repair and maintenance of plant · Repair and maintenance services of machinery
How this framework works
From the published notice- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2026
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Grounds Maintenance Equipment - Repairs and Maintenance” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Gentoo Group Limited buys Repair and maintenance services of machinery (CPV 5053), and who usually turns up
Gentoo Group Limited’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Repair and maintenance services of machinery (CPV 5053) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means the winner is registered in the region where that contract was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in North East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 59 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5% / 14%
2–321% / 86%
4–626% / 0%
7+47% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5053Published estimate£120k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 46 past lots.
A forecast, not a list of bidders.
1 bid2%
2–324%
4–630%
7+43%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Aug 2026, 11:16 BST
- Last source update
- 20 Aug 2026, 11:16 BST
- Authority reference
REQ-846- FTS notice number
2026/S 000-079354- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e862Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
20 Aug 2026 → 1 Nov 2026 · 4 dates- Planning notice published63 days ago20 Aug 2026, 11:16 BST
- Market engagement41 days ago10 Sept 2026, 23:59 BST
Grounds Maintenance Equipment Repairs and Maintenance – Pre-Market Engagement
Background
Gentoo Group is seeking to engage with the market in advance of a potential procurement exercise for the provision of repair, servicing and maintenance services for its grounds maintenance equipment fleet.
Gentoo Group operates a varied fleet of grounds maintenance equipment, including horticultural and specialist machinery, which requires planned servicing, routine maintenance, inspections, breakdown support and repairs to ensure operational continuity and minimise equipment downtime.
Due to the specialist nature of the equipment and the limited number of suitably qualified service providers operating within the local and regional market, Gentoo Group is undertaking this pre-market engagement exercise to better understand the market and inform the development of a future procurement strategy.
Purpose of Engagement
The objectives of this engagement are to:
Understand current market capacity and capability.
Identify suitably qualified and accredited service providers.
Gather information on service delivery models, response times and geographical coverage.
Inform the scope and structure of any future procurement opportunity.
Encourage supplier participation and interest in any subsequent tender exercise.
Obtain market feedback that may assist in developing an effective and proportionate procurement approach.
Supplier Participation
Interested suppliers are invited to request the following documents:
Supplier Questionnaire
Gentoo Group Asset List
The documents can be sourced by contacting [email protected]
Suppliers should complete Section 3 – Supplier Information Request within the Questionnaire and return the completed document via email to:
Neil Dixon
Submission Deadline
Completed questionnaires must be submitted no later than:
10:00am noon on 10 September 2026
Important Information
This engagement exercise is being undertaken solely for information gathering and market engagement purposes. It does not constitute a formal procurement process, invitation to tender, or commitment by Gentoo Group to commence any future procurement activity.
Participation in this engagement will not confer any advantage or disadvantage on any organisation should a subsequent procurement exercise be undertaken.
Gentoo Group reserves the right to use the information gathered through this exercise to inform its future procurement strategy and requirements.
- Tender notice expected20 days ago1 Oct 2026, 23:59 BST
- Today22 Oct 2026
- Contract startsin 10 days1 Nov 2026
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published20 Aug 2026, 11:16 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender