Official UK procurement notice
Grounds Maintenance (5330708) · UK public procurement notice
Authority: Business Services Organisation, Procurement and Logistics Service·Consortium: 9 public authorities
What is being bought8 lots · detail below
Published requirement descriptionGrounds Maintenance (5330708)
CPV: Grounds maintenance services · Planting and maintenance services of green areas · Road salt · Rock salt · Snow-clearing services · Survey services · Tree pruning · Tree pruning and hedge trimming · Tree-clearing services · Tree-cutting services · Tree-maintenance services
Lots and requirements (8)Procurement structure
8 lots · all with a published value (£76,554,000 together) · a supplier may bid for at most 8 of them · same evaluation weights on every lotLot #1General Grounds MaintenanceAwardedRenewalPublished value£28,483,000
Grounds Maintenance (5330708) Additional information: The estimated value as per Contract Notice 2025/S 000-000367 excluding VAT was a range between 3,970,000 GBP to 28,483,000 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 48 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 3,254,500 GBP to 19,551,500 GBP. These figures have been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services within scope of the specification during the Contract period.
Lot #2Winter Gritting and Snow ClearanceAwardedRenewalPublished value£9,159,500
Grounds Maintenance (5330708) Additional information: The estimated value for this Contract is the highest value in the following range 1,065,000 GBP to 9,159,500 GBP, which has been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services during the Contract period for all Clients for Lot 2.
Lot #3Tree Survey and Tree SurgeryAwardedRenewalPublished value£10,779,000
Grounds Maintenance (5330708) Additional information: The estimated value for this Contract is the highest value in the following range 1,712,500 GBP to 10,779,000 GBP, which has been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services during the Contract period for all Clients for Lot 3.
Lot #4Invasive Species Survey and TreatmentAwardedRenewalPublished value£9,062,000
Grounds Maintenance (5330708) Additional information: The estimated value for this Contract is the highest value in the following range 1,260,000 GBP to 9,062,000 GBP, which has been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services during the Contract period for all Clients for Lot 4.
Lot #5Biodiversity Survey and Design and Provision and MaintenanceAwardedRenewalPublished value£1,588,500
Grounds Maintenance (5330708) Additional information: The estimated value for this Contract is the highest value in the following range 136,500 GBP to 1,588,500 GBP, which has been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services during the Contract period for all Clients for Lot 5.
Lot #6Supply and Delivery of White Rock Salt, Exothermic Pellets, Eco Friendly Grit and De-icerAwardedRenewalPublished value£2,523,000
Grounds Maintenance (5330708) Additional information: The estimated value for this Contract is the highest value in the following range 265,500 GBP to 2,523,000 GBP, which has been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services during the Contract period for all Clients for Lot 6.
Lot #7SEHSCT General Grounds Maintenance and Winter Gritting and Snow ClearanceAwardedRenewalPublished value£7,482,000
Grounds Maintenance (5330708) Additional information: The estimated value as per Contract Notice 2025/S 000-000367 excluding VAT was a range between 1,791,000 GBP to 7,482,000 GBP. This estimated total value included the option to extend the Contract for any periods up to and including 48 months and contingency for potential additional services within scope of the specification during the Contract period. The estimated Award value range for this Contract is now as follows: 407,000 GBP to 1,700,500 GBP. These figures have been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services within scope of the specification during the Contract period.
Lot #8NHSCT General Grounds MaintenanceAwardedPublished value£7,477,000
Grounds Maintenance (5330708) Additional information: The estimated value for this Contract is the highest value in the following range 895,000 GBP to 7,477,000 GBP, which has been calculated on the basis of a 4 year Contract plus maximum 48 month extension and contingency for potential additional services during the Contract period for the Client for Lot 8.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price: 90%
- Social Value Considerations: 10%
Published award criteria (2)
- Social Value Considerations: 10
- Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Jan 2025, 14:47 GMT
- Last source update
- 14 Aug 2025, 14:18 BST
- Award evaluation window
- 6 Feb 2025 – …
- FTS notice number
2025/S 000-048789- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04cdedFind a Tender
- Review procedure
PaLS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court: England, Wales and Northern Ireland.
Publisher note: This procurement is a joint procedure and contract award is by a Central Purchasing Body. This contract is not a joint contract, it is a Central Purchasing Body contract operated by Business Services Organisation Procurement and Logistics Service on behalf of the participants listed in I.1. The contracting authority has identified the most economically advantageous tender(s) (MEAT) on the basis of the Price 90% and Social Value Considerations 10%. Compliance with all elements of the Specification and all other requirements as listed in the Tender documentation has been demonstrated. Details of the evaluation process incorporating price and compliance were provided as part of the Tender Evaluation Methodology and Marking Scheme (TEMMS) (SS20b).
How it was run
Official notice- Submission deadline
- 6 Feb 2025, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 6 Feb 2025, 15:30 GMT
Timeline
6 Feb 2025 → 14 Aug 2025 · 4 dates- Submission deadline6 Feb 2025, 15:00 GMT
- Bids opened6 Feb 2025, 15:30 GMT
- Bids must remain valid until5 Aug 2025, 23:59 BST
- Notice published14 Aug 2025, 14:18 BST
Notice history
2 events · 2 releases on Find a Tender · since 14 Aug 2025- Status changed to complete14 Aug 2025, 14:18 BST
- Buyer details updated14 Aug 2025, 14:18 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracts
Lot 1 - General Grounds Maintenance · Ballygowan Contracts LtdSME, Greentown Environmental LtdSME, R&M Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £19,551,500
- Status
- active
Lot 2 - Winter Gritting and Snow Clearance · John McQuillan Contracts LtdSME, R&M Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £9,159,500
- Status
- active
Lot 3 - Tree Survey and Tree Surgery · McAuley Tree Surgery LtdSME, R&M Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £10,779,000
- Status
- active
Lot 4 - Invasive Species Survey and Treatment · Greentown Environmental LtdSME, McAuley Tree Surgery LtdSME, Quinn Piling LtdSME, R&M Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £9,062,000
- Status
- active
Lot 5 - Biodiversity Survey and Design and Provision and Maintenance · SM Cuffey LandscapesSME
- Signed
- 7 Aug 2025
- Value
- £1,588,500
- Status
- active
Lot 6 - Supply and Delivery of White Rock Salt, Exothermic Pellets, Eco Friendly Grit and De-icer · R&M Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £2,523,000
- Status
- active
Lot 7 - SEHSCT General Grounds Maintenance and Winter Gritting and Snow Clearance · RM Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £1,700,500
- Status
- active
Lot 8 - NHSCT General Grounds Maintenance · McAuley Tree Surgery LtdSME, R&M Greenkeeper LtdSME
- Signed
- 7 Aug 2025
- Value
- £7,477,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Grounds Maintenance | 10bids · 10 electronic · 3 from abroad | 3 | — | — |
| 2 · Winter Gritting and Snow Clearance | 10bids · 10 electronic · 2 from abroad | 2 | — | — |
| 3 · Tree Survey and Tree Surgery | 10bids · 10 electronic · 2 from abroad | 2 | — | — |
| 4 · Invasive Species Survey and Treatment | 10bids · 10 electronic · 4 from abroad | 4 | — | — |
| 5 · Biodiversity Survey and Design and Provision and Maintenance | 10bids · 10 electronic · 1 from abroad | 1 | — | — |
| 6 · Supply and Delivery of White Rock Salt, Exothermic Pellets, Eco Friendly Grit and De-icer | 10bids · 10 electronic · 1 from abroad | 1 | — | — |
| 7 · SEHSCT General Grounds Maintenance and Winter Gritting and Snow Clearance | 10bids · 10 electronic · 1 from abroad | 1 | — | — |
| 8 · NHSCT General Grounds Maintenance | 10bids · 10 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
8 public bodies on the noticeConsortium members and other public bodies
- Belfast Health and Social Care TrustContracting authority
- NI Fire and Rescue ServiceContracting authority
- NI Fire and Rescue ServicesContracting authority
- Northern Health and Social Care TrustContracting authority
- South Eastern Health and Social Care TrustContracting authority
- Southern Health and Social Care TrustContracting authority
- Western Health and Social Care TrustContracting authority
Dispute resolution & review bodies
- Business Services OrganisationReview body
Bidders & participating suppliers
8 commercial parties on the notice- Ballygowan Contracts LtdAwarded supplier
- Greentown Environmental LtdAwarded supplier
- John McQuillan Contracts LtdAwarded supplier
- McAuley Tree SurgeryAwarded supplier
- Quinn Piling LtdAwarded supplier
- R M Greenkeeper LtdAwarded supplier
- RM Greenkeeper LtdAwarded supplier
- SM Cuffey LandscapesAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.