Official UK procurement notice
Grease Trap Cleaning · UK public procurement notice
Authority: UNIVERSITY OF LANCASTER (Education)
What is being bought
Published requirement descriptionThe University, Lancaster University, Bailrigg, LA14 YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) for the appointment of a suitably qualified and experienced Service Provider to undertake the routine cleaning, emptying, maintenance, inspection and reporting of grease
traps serving student residential kitchen facilities.
The service provider shall ensure grease management systems operate efficiently, comply with all applicable legislation and minimise disruption to students and accommodation operations.
Lancaster University seeks a Service Provider capable of providing a planned preventative maintenance service together with responsive support where required.
- The authority expects to re-tender this requirement around 11 Aug 2031, 23:59 BST.
CPV: Cleaning and sanitation services · Non-hazardous refuse and waste treatment and disposal services · Repair and maintenance services for pumps, valves, taps and metal containers and machinery · Sewer cleaning services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price criteria: 40%
- Price criteria: 60%
Published award criteria (2)
- Non-Price criteria
- Price criteria
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 11 Aug 2031
- First published
- 11 Aug 2026, 15:21 BST
- Last source update
- 2 Oct 2026, 16:18 BST
- Award evaluation window
- Submission end – 16 Sept 2026
- Authority reference
SP/26/1486- FTS notice number
2026/S 000-076342- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e1a0Find a Tender
How it was run
Official notice- Submission deadline
- 8 Sept 2026, 10:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend.
in-tendhost.co.uk/lancaster/aspx/Home ↗
Tenderers must submit their responses to the ITT through this same portal.
All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal.
Timeline
11 Aug 2026 → 2 Oct 2026 · 6 dates- Tender notice published72 days ago11 Aug 2026, 15:21 BST
- Submission deadline44 days ago8 Sept 2026, 10:00 BST
- Award decision expected by36 days ago16 Sept 2026, 23:59 BST
- Contract starts22 days ago1 Oct 2026, 00:00 BST
- Assessment summaries sent21 days ago2 Oct 2026, 00:00 BST
- Latest notice published20 days ago2 Oct 2026, 16:18 BST
Notice history
4 events · 2 releases on Find a Tender · since 11 Aug 2026- Tender notice published11 Aug 2026, 15:21 BSTUK4
- Contract award notice published2 Oct 2026, 16:18 BSTUK6
- Status changed to complete2 Oct 2026, 16:18 BST
- Contract signature expected14 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ventilation Surveys & Services LtdSME1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: The initial contract term will be 36 months, plus 12 months plus 12 months (extension dependent on contractual performance and mutual agreement). | £234,850 | 2 Oct 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- VENTILATION SURVEYS & SERVICES LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: In-Tend. Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can a…
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender