Official UK procurement notice
Gloucestershire County Electoral Print Contract
Authority: Cotswold District Council (Local council)·On behalf of: Forest of Dean District Council
What is being bought
Published requirement descriptionThe six district-level authorities in Gloucestershire are working together to procure a printing contract for all election and electoral registration requirements.
The contract will be between the supplier and the six authorities[DR2.1][LG2.2] (Cotswold District Council, Cheltenham Borough Council, Forest of Dean District Council, Stroud District Council, Tewkesbury Borough Council, Gloucester City Council), with Cotswold District Council as the lead authority (“Lead Authority”). The procurement process and subsequent contract will be managed by the Electoral Services Manager of Cotswold District Council.
The existing contract for election and registration printing is due to finish in January 2027. The new contract is split into two areas: election printing and electoral registration and will follow legislative requirements for printing.
The contract will be for 3 years with the option to extend for a further 2 years (plus 1, plus 1) from the start of the contract which is expected to be 31 January 2027
- The authority expects to re-tender this requirement around 1 Aug 2031, 23:59 BST.
CPV: Electoral forms · Printing services
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,242,765
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Adherence to and understanding of the specification: 20%
- Capacity and timeline for printing: 15%
- Risk Management: 15%
- Security, Data Protection and Integrity: 10%
- Price: 30%
- Social Value: 10%
Published award criteria (6)
- Price
- Adherence to and understanding of the specification
- Capacity and timeline for printing
- Risk Management
- Security, Data Protection and Integrity
- Social Value
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2031
- First published
- 17 Aug 2026, 16:27 BST
- Last source update
- 18 Sept 2026, 12:33 BST
- Award evaluation window
- Submission end – 25 Nov 2026
- FTS notice number
2026/S 000-078260- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e5f0Find a Tender
- Risks
The Authoruty reserves the right to modify the contract during its term in accordance with the Procurement Act 2023 Schedule 8 (1) or any other modifications necessitated by Local Government Reorganisation in Gloucestershire.
How it was run
Official notice- Submission deadline
- 22 Sept 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
To express an interest and download the tender documentation, please register to in-tendhost.co.uk/publicagroup/aspx/Home ↗
Timeline
17 Aug 2026 → 31 Jan 2027 · 5 dates- Tender notice published71 days ago17 Aug 2026, 16:27 BST
- Latest notice published39 days ago18 Sept 2026, 12:33 BST
- Submission deadline35 days ago22 Sept 2026, 17:00 BST
- Today27 Oct 2026
- Award decision expected byin 29 days25 Nov 2026, 23:59 GMT
- Contract startsin 95 days31 Jan 2027
Notice history
5 events · 3 releases on Find a Tender · since 17 Aug 2026- Tender notice published17 Aug 2026, 16:27 BSTUK4
- Tender notice published9 Sept 2026, 14:57 BSTUK4
- Deadline moved to 21 Sept 2026, 17:00 BST9 Sept 2026, 14:57 BST+5 days · was 16 Sept 2026, 17:00 BST
- Tender notice published18 Sept 2026, 12:33 BSTUK4
- Deadline moved to 22 Sept 2026, 17:00 BST18 Sept 2026, 12:33 BST+1 days · was 21 Sept 2026, 17:00 BST
Contracting authority & participating public bodies
6 public bodies on the noticeOther public bodies
- Cheltenham Borough CouncilProcuring entityPreparation of ITT documentation and evaluator
- Forest of Dean District CouncilProcuring entityPreparation of ITT documents and Evaluator
- Gloucester City CouncilProcuring entityPreparation of ITT documentation and evaluator
- Stroud District CouncilProcuring entityPreparation of ITT documentation and evaluator
- Tewkesbury Borough CouncilProcuring entityPreparation of ITT documentation and evaluator
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender