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Published 12 Dec 2025, 11:31 GMT

Official UK procurement notice

General Building Construction & Maintenance Framework

Official notice

Authority: Cardiff Council (Local council)·Consortium: 2 public authorities

Framework agreement36 lotsWorksCompetitive flexible procedureAbove thresholdSME suitableMax 25 lots to bidMax 25 lots per supplier
Sectors: Construction & Civil Engineering (45)Repair & Maintenance (50)Architecture & Engineering (71)
+1 moreCleaning & Environmental Services (90)
 Delivery: Wales (UKL22)
Framework ceiling (notional)£123,514,000total for 36 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 3 Jun 2026
Lots 36max 25 won per supplier · max 25 to bid
Framework period 3 yrsends 1 Apr 2030 · up to 1 Apr 2031 with extensions · starts 1 Apr 2027

What is being bought36 lots · detail below

Published requirement description

Cardiff Council and the Vale of Glamorgan Council intend to establish a collaborative multi‑lot General Building, Construction and Maintenance Framework to support planned works, reactive maintenance, specialist services, and statutory compliance across their estates. The Framework will comprise a range of lots covering general building, electrical, mechanical, roofing, external works, fire and security, and statutory compliance services, with emergency response sub‑lots linked to parent lots. The Framework will run for three years with an optional one‑year extension and has an estimated total value of £123,514,000.00. Call‑offs will utilise the NEC4 suite.

This Competitive Flexible Procedure tender will be conducted in two phases: the Pre‑Selection Questionnaire (PSQ) stage and the Invitation to Tender (ITT) stage. The Contracting Authority will invite the top ten (10) highest ranking suppliers per lot to the next stage who meet the conditions of participation. In the event of tied scores at the 10th position, all suppliers with the same score will be invited to the ITT stage.

on, which will be issued when the procurement opportunity is published. During the ITT stage, suppliers will be evaluated on the basis of their quality, cost, and proposed community wellbeing benefits. Following evaluation, successful suppliers will be ranked according to their overall scores per lot.

The Councils reserve the right, in accordance with the flexibility permitted under the Competitive Flexible Procedure, to refine, amend or further develop the procurement process and tender documentation following completion of the PSQ stage. Any such modifications—where applied—will be communicated transparently to all PSQ‑qualified suppliers and will apply equally to all participants.

It is expected that Tenderers will be able to provide all Works that are in the Scope in- house. However, the Authority recognises that some niche elements of a Scope may need to be sub-contracted. The Potential Client will be required to approve any work that is sub-contracted.

  • How the procedure runs: This Competitive Flexible Procedure tender will be conducted in two phases: the Pre‑Selection Questionnaire (PSQ) stage and the Invitation to Tender (ITT) stage. The Contracting Authority will invite the top ten (10) highest ranking suppliers per lot to the next stage who meet the conditions of participation. In the event of tied scores at the 10th position, all suppliers with the same score will be invited to the ITT stage.

CPV: Building completion work · Construction work for school buildings · Demolition work · Electrical engineering installation works · Excavating work · Fencing, railing and safety equipment installation work · Furnace and chimney cleaning services · Lift-maintenance services · Mechanical and electrical engineering services · Mechanical engineering installation works · Plasterboard works · Plumbing and sanitary works · +12 more

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 180 suppliers
Framework period
3 yrs · up to 4 yrs from 1 Apr 2027
Supplier levy on call-offs (max %)
N/A
Published description of the framework

The framework will be operated in the following way in relation to all lots except the Emergency Sub Lots:

The Potential Client may undertake a Competitive Selection Process by inviting all framework contractors on the relevant lot to submit a tender and award the Call-Off Contract to the most advantageous tender received; or

Award a Call-Off Contract by way of Award Without Further Competition by establishing objective and transparent Award Without Further Competition Award Criteria which shall be designed to assess which Framework Contractor in the relevant Lot will provide the best price/quality/social value ratio (i.e. best value for money) in relation to the proposed Works. The Client applies the Award Without Further Competition Award Criteria to the tender submissions of the Framework Contractors on the relevant Lot (i.e. the tenders which they submitted at framework competition stage). The Client must document the process and the reasons for its decision; or

A Potential Client may award a Call-Off Contract to a Framework Contractor without undertaking a Selection Process where the Potential Client is reasonably of the opinion that it needs to award the Call-Off Contract to that Framework Contractor on the basis that it meets a specific set of circumstances as outlined in the ITP.

In relation to the Emergency Sub-Lots, Works will be awarded on a rotational basis and there will not be any further competition for such works. The Contractor shall at the same time as entering into the Framework Agreement enter into a NEC4 Term Services Contract for each of the Emergency Sub-Lots it has been awarded. Where a Contractor is required to perform Works pursuant to an Emergency Sub-Lot, the relevant Client shall issue a Task Order to the Contractor pursuant to the NEC4 Term Services Contract (Option E).

Lots and requirements (36)Procurement structure

25 of 36 loaded on this page

Showing the first 25 of 36 published lots; the full list is in the JSON and Markdown mirrors of this notice. 36 lots · all with a published value · a supplier may bid for at most 25 and win at most 25 of them · same conditions of participation on every lot · same evaluation weights on every lot.

Every one of these 2 lots carries the same published figure, £2,750,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Electrical & Mechanical Cardiff up to 300,000 GBPRenewal 3 yrsSMEPublished value£2,000,000

Mechanical Works shall include, but not be limited to, the provision of planned, reactive and emergency maintenance, repair, renewal and minor installation works to mechanical building services systems. This includes heating systems, boilers, pipework, pumps, valves, radiators, calorifiers, ventilation and associated plant and equipment. Works may also include system modifications, fault diagnosis, breakdown response, isolations, refilling, balancing and recommissioning. All works shall be undertaken in operational buildings with minimal disruption, in compliance with relevant legislation, guidance and manufacturer requirements.

Electrical Works shall include, but not be limited to, planned and reactive maintenance, fault finding, repair, replacement and minor installation works to electrical installations within non‑domestic buildings. This includes lighting, small power, distribution boards, containment, emergency lighting, testing and certification, and associated control equipment. Emergency and out‑of‑hours response works are included where required. All electrical works shall comply fully with current wiring regulations, statutory obligations and Council standards, and shall include appropriate testing, certification and making good on completion.

Lot 1

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #2General Building Works Cardiff up to 300,000GBPRenewal 3 yrsSMEceiling above

General Building Works shall include, but not be limited to, the delivery of planned, reactive and emergency building maintenance and repair works to occupied and operational non‑domestic buildings, including schools. Works may comprise minor and major fabric repairs, minor internal and external demolitions and alterations, structural repairs, masonry and brickwork, partitions, ceilings, floors, doors and windows, carpentry and joinery, plastering, tiling, decorating and associated finishing trades. The scope also includes adaptation works, minor refurbishments, making good following inspections or incidents, and reinstatement works arising from statutory testing or insurance events. All works shall be undertaken in accordance with relevant standards, specifications and health and safety requirements, with due consideration to safeguarding, business continuity and the minimisation of disruption to building users.

Lot 2

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensions
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #3External Works Cardiff up to 300,000GBPRenewal 3 yrsSMEceiling above

External Works shall include, but not be limited to, the execution of planned, reactive and emergency works to the external fabric and surroundings of Council owned buildings. This may include paths, hardstanding, kerbs, steps, ramps, boundary walls, fencing and gates, drainage repairs, minor civils works, paving, external repairs to building envelopes, and associated making good. Works may also involve accessibility improvements, repairs following vandalism or weather damage, and health and safety related remedial works. All activities shall be coordinated to ensure safe access and egress, compliance with statutory requirements, and protection of the public and site users.

Lot 3

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensions
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #4Fire & Security Cardiff up to 300,000GBPRenewal 3 yrsSMEPublished value£600,000

Fire and Security Works shall include, but not be limited to, the inspection, maintenance, repair, renewal and minor installation of fire detection, alarm, suppression and security systems. This may include fire alarm systems, emergency lighting interfaces, access control, CCTV, intruder alarms and associated controls. Works may also involve fault diagnosis, system upgrades, compliance-driven remedial works and emergency response. All activities shall be carried out in accordance with relevant British Standards, statutory requirements and manufacturer guidance, with full documentation and certification provided on completion.

Lot 4

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £600,000 exc. VAT · £720,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #5Roofing Works Cardiff up to 850,000GBPRenewal 3 yrsSMEPublished value£3,250,000

Roofing Works shall include, but not be limited to, the removal of existing roofing materials where required, including the safe handling and disposal of waste materials. The scope encompasses heritage and traditional roofing works using appropriate materials and methods where buildings are listed or within conservation areas, as well as the installation, renewal and repair of pitched roofs using slate, tile or metal systems. Flat roofing works are also included, comprising felt, single‑ply and liquid‑applied systems. Associated works include the installation and upgrading of insulation, membranes and weatherproofing elements, together with the renewal of flashings, roofline details and rainwater goods. All works shall be completed with final inspection, testing and making good to ensure the roof is watertight, compliant and fit for purpose.

Lot 5

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £3,250,000 exc. VAT · £3,900,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #6General Building Works Cardiff 300,000 to 850,000GBPRenewal 3 yrsSMEPublished value£5,000,000

General Building Works shall include, but not be limited to, the delivery of planned, reactive and emergency building maintenance and repair works to occupied and operational non‑domestic buildings, including schools. Works may comprise minor and major fabric repairs, internal and external demolitions and alterations, structural repairs, masonry and brickwork, partitions, ceilings, floors, doors and windows, carpentry and joinery, plastering, tiling, decorating and associated finishing trades. The scope also includes adaptation works, minor refurbishments, making good following inspections or incidents, and reinstatement works arising from statutory testing or insurance events. All works shall be undertaken in accordance with relevant standards, specifications and health and safety requirements, with due consideration to safeguarding, business continuity and the minimisation of disruption to building users.

Emergency and Out of Hours Lots

The contractor shall provide an emergency out of hours call out service to respond to unforeseen incidents occurring outside normal working hours, including evenings, nights, weekends, and public holidays. Services shall include attendance within an agreed response time (listed below) to make safe, repair, or mitigate immediate risks, carrying out temporary or permanent emergency works using appropriate labour, tools, equipment, and materials. Works will be limited to essential emergency actions unless further authorisation is obtained. All activities must comply with relevant health and safety legislation and be undertaken by suitably qualified personnel. The contractor shall provide a post attendance update and submit a written report detailing actions taken, materials used, and any recommendations for follow on works.

Cardiff Council Response Times

  • 2hr emergency response - attend site within 2hrs , make safe and attempt a first-time fix, preauthorised repair up to £1,000.
  • 24hr emergency response - attend site within 24hrs , make safe and attempt a first-time fix, preauthorised repair up to £1,000.
  • 5 day routine - attend site within 5 days, preauthorised repair up to £1,000.

Lot 6

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £5,000,000 exc. VAT · £6,000,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #7Mechanical Works The Vale up to 500,000GBPRenewal 3 yrsSMEPublished value£1,000,000

Mechanical Works shall include, but not be limited to, the provision of planned, reactive and emergency maintenance, repair, renewal and minor installation works to mechanical building services systems. This includes heating systems, boilers, pipework, pumps, valves, radiators, calorifiers, ventilation and associated plant and equipment. Works may also include system modifications, fault diagnosis, breakdown response, isolations, refilling, balancing and recommissioning. All works shall be undertaken in operational buildings with minimal disruption, in compliance with relevant legislation, guidance and manufacturer requirements.

Lot 7

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #8Electrical Works The Vale up to 500,000GBPRenewal 3 yrsSMEPublished value£1,000,000

Electrical Works shall include, but not be limited to, planned and reactive maintenance, fault finding, repair, replacement and minor installation works to electrical installations within non‑domestic buildings. This includes lighting, small power, distribution boards, containment, emergency lighting, testing and certification, and associated control equipment. Emergency and out‑of‑hours response works are included where required. All electrical works shall comply fully with current wiring regulations, statutory obligations and Council standards, and shall include appropriate testing, certification and making good on completion.

Lot 8

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £1,000,000 exc. VAT · £1,200,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #9General Building Works The Vale up to 300,000GBPRenewal 3 yrsSMEPublished value£2,000,000

General Building Works shall include, but not be limited to, the delivery of planned, reactive and emergency building maintenance and repair works to occupied and operational non‑domestic buildings, including schools. Works may comprise minor and major fabric repairs, minor internal and external demolitions and alterations, structural repairs, masonry and brickwork, partitions, ceilings, floors, doors and windows, carpentry and joinery, plastering, tiling, decorating and associated finishing trades. The scope also includes adaptation works, minor refurbishments, making good following inspections or incidents, and reinstatement works arising from statutory testing or insurance events. All works shall be undertaken in accordance with relevant standards, specifications and health and safety requirements, with due consideration to safeguarding, business continuity and the minimisation of disruption to building users.

Lot 9

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £2,000,000 exc. VAT · £2,400,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #10External Works The Vale up to 300,000GBPRenewal 3 yrsSMEPublished value£300,000

External Works shall include, but not be limited to, the execution of planned, reactive and emergency works to the external fabric and surroundings of Council owned buildings. This may include paths, hardstanding, kerbs, steps, ramps, boundary walls, fencing and gates, drainage repairs, minor civils works, paving, external repairs to building envelopes, and associated making good. Works may also involve accessibility improvements, repairs following vandalism or weather damage, and health and safety related remedial works. All activities shall be coordinated to ensure safe access and egress, compliance with statutory requirements, and protection of the public and site users.

Lot 10

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £300,000 exc. VAT · £360,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #11Fire & Security The Vale up to 300,000GBPRenewal 3 yrsSMEPublished value£500,000

Fire and Security Works shall include, but not be limited to, the inspection, maintenance, repair, renewal and minor installation of fire detection, alarm, suppression and security systems. This may include fire alarm systems, emergency lighting interfaces, access control, CCTV, intruder alarms and associated controls. Works may also involve fault diagnosis, system upgrades, compliance-driven remedial works and emergency response. All activities shall be carried out in accordance with relevant British Standards, statutory requirements and manufacturer guidance, with full documentation and certification provided on completion.

Lot 11

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £500,000 exc. VAT · £600,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #12General Building Works The Vale 300,000 to 850,000GBPRenewal 3 yrsSMEPublished value£3,000,000

General Building Works shall include, but not be limited to, the delivery of planned, reactive and emergency building maintenance and repair works to occupied and operational non‑domestic buildings, including schools. Works may comprise minor and major fabric repairs, internal and external demolitions and alterations, structural repairs, masonry and brickwork, partitions, ceilings, floors, doors and windows, carpentry and joinery, plastering, tiling, decorating and associated finishing trades. The scope also includes adaptation works, minor refurbishments, making good following inspections or incidents, and reinstatement works arising from statutory testing or insurance events. All works shall be undertaken in accordance with relevant standards, specifications and health and safety requirements, with due consideration to safeguarding, business continuity and the minimisation of disruption to building users.

Lot 12

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £3,000,000 exc. VAT · £3,600,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #13Roofing Works The Vale up to 850,000GBPRenewal 3 yrsSMEPublished value£1,500,000

Roofing Works shall include, but not be limited to, the removal of existing roofing materials where required, including the safe handling and disposal of waste materials. The scope encompasses heritage and traditional roofing works using appropriate materials and methods where buildings are listed or within conservation areas, as well as the installation, renewal and repair of pitched roofs using slate, tile or metal systems. Flat roofing works are also included, comprising felt, single‑ply and liquid‑applied systems. Associated works include the installation and upgrading of insulation, membranes and weatherproofing elements, together with the renewal of flashings, roofline details and rainwater goods. All works shall be completed with final inspection, testing and making good to ensure the roof is watertight, compliant and fit for purpose.

Lot 13

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #14Scaffolding Cardiff & The Vale up to 300,000GBPRenewal 3 yrsSMEPublished value£200,000

Scaffolding Works shall include, but not be limited to, the design, erection, alteration and dismantling of access scaffolding to support planned, reactive and emergency maintenance and repair works across occupied buildings. This includes independent scaffolds, temporary access platforms, edge protection and protective fans as required. All scaffolding shall be installed, inspected and maintained in accordance with current regulations and guidance, ensuring safe access for operatives and protection for building users and the public.

Lot 14

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £200,000 exc. VAT · £240,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #15Statutory Obligations Cardiff & The Vale Water up to 300,000GBPRenewal 3 yrsSMEPublished value£464,300

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 15

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £464,300 exc. VAT · £557,160 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #16Statutory Obligations Cardiff & The Vale Air Conditioning and Handling up to 300,000GBPRenewal 3 yrsSMEPublished value£83,600

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 16

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £83,600 exc. VAT · £100,320 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #17Statutory Obligations Cardiff & The Vale Sprinklers up to 300,000GBPRenewal 3 yrsSMEPublished value£29,100

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 17

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £29,100 exc. VAT · £34,920 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #18Statutory Obligations Cardiff & The Vale Kitchen Extraction up to 300,000GBPRenewal 3 yrsSMEPublished value£118,500

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 18

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £118,500 exc. VAT · £142,200 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #19Statutory Obligations Cardiff The Vale Fire Extinguishers up to 300,000GBPRenewal 3 yrsSMEPublished value£100,400

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 19

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £100,400 exc. VAT · £120,080 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #20Statutory Obligations Cardiff & The Vale Roller Shutter Doors up to 300,000Renewal 3 yrsSMEPublished value£103,500

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 20

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £103,500 exc. VAT · £124,200 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #21Statutory Obligations Cardiff The Vale Lifts up to 300,000GBPRenewal 3 yrsSMEPublished value£101,400

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 21

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £101,400 exc. VAT · £121,680 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #22Statutory Obligations Cardiff The Vale Fire Dampers up to 300,000GBPRenewal 3 yrsSMEPublished value£37,100

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 22

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £37,100 exc. VAT · £44,520 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #23Statutory Obligations Cardiff & The Vale Building Management Systems up to 300,000GBPRenewal 3 yrsSMEPublished value£30,000

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 23

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £30,000 exc. VAT · £36,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #24Statutory Obligations Cardiff & The Vale Electrical Compliance up to 300,000GBPRenewal 3 yrsSMEPublished value£429,200

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 24

Contract period: 1 Apr 2027 – 2 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £429,200 exc. VAT · £515,040 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

Lot #25Statutory Obligations Cardiff & The Vale Security: Fire Compliance up to 300,000GBPRenewal 3 yrsSMEPublished value£421,400

Statutory Obligations Works shall include, but not be limited to, the delivery of testing, inspection, servicing and cyclical maintenance activities required to ensure compliance with relevant legislation and recognised standards, including SFG20 where applicable. This includes the identification and reporting of defects, along with the completion of urgent and low‑value remedial works arising from inspections. Systems covered may include water hygiene, air conditioning and ventilation, sprinklers, kitchen extraction, fire extinguishers, roller shutter doors, lifts, fire dampers, building management systems, electrical compliance, fire compliance and solar PV installations. All works shall be fully recorded, with certificates, logs and reports provided in accordance with Council requirements.

Lot 25

Contract period: 1 Apr 2027 – 1 Apr 2030 (3 yrs) · up to 1 Apr 2031 with extensionsValue: £421,400 exc. VAT · £505,680 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: Original contract duration = 3 years Option to extend an additional 1 year
45111100 Demolition work45111200 Site preparation and clearance work45112100 Trench-digging work45112400 Excavating work45113000 Siteworks45214200 Construction work for school buildings
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 36 lots
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality: 50%
  • Community Wellbeing Benefits: 10%
  • Cost: 40%
Published award criteria (3)
  • Cost: 40
  • Quality: 50%
  • Community Wellbeing Benefits: 10%
Lot distribution rule: Tenderers may bid for: up to 3 lots between lots 1-6 (Cardiff Lots); and separately up to 3 lots between lots 7-13 (the Vale of Glamorgan Lots). Emergency Sub-lots (e.g., Lot 1a, Lot 2a, Lot 4a, Lot 5a, Lot 7a, Lot 8a, Lot 9a, Lot 11a, Lot 13a) are treated as extensions of the corresponding main lot. Selecting an Emergency Response sub-lot does not count as an additional lot bid, and suppliers may only opt into a sub-lot where they are bidding for the corresponding main lot. Sub-lots cannot be selected on their own. Tenderers may be awarded an Emergency Sub-Lot without having been awarded the corresponding main lot. Tenderers may only bid for either the Major or Minor General building works lots. Tenderers are only permitted to bid for either of the following: Either or both Major General Building lots 6 and/or 12 Either or both Minor General Building lots 2 and/or 9 For the avoidance of doubt, where a Tenderer bids for either or both of lots 6 and/or 12, it cannot bid for either of lots 2 or 9 and where a Tenderer bids for either or both of lots 2 and/or 9, it cannot bid for either of lots 6 or 12. There are no restrictions on the numbers of Lots that a Tenderer may bid (and be awarded) for Lots 15 – 26 (inclusive). During compliance check if we detect that you have submitted bids for mutually incompatible lots, the Contracting Authority will contact you to confirm which lot submission you wish to formally withdraw. The emergency sub lots are not standalone lots and can only be selected when bidding for the parent main lot. The emergency sub lots are not scored at PSQ, however bidders must meet the main lot minimum threshold of 6 to be eligible for the sub-lot and confirm they have the capability to respond to an emergency as specified in the specification document.
Conditions of participation · identical on every lot2
  • Economic & financial standing

    See PSQ documentation

  • Technical & professional ability

    See PSQ documentation

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “General Building Construction & Maintenance Framework” is a framework: the contest is a place on its panel, up to 180 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
12 Dec 2025, 11:31 GMT
Last source update
6 May 2026, 09:13 BST
Award evaluation window
Submission end – 1 Feb 2027
Authority reference
ERFX1008788
FTS notice number
2026/S 000-041315
Latest notice
Tender notice (UK4)
Classification (CPV)
Building completion workConstruction work for school buildingsDemolition workElectrical engineering installation worksExcavating workFencing, railing and safety equipment installation workFurnace and chimney cleaning servicesLift-maintenance servicesMechanical and electrical engineering servicesMechanical engineering installation works
+14 morePlasterboard worksPlumbing and sanitary works
Delivery area
Wales (UKL22)
Official registry OCID
ocds-h6vhtk-05f4a1 Find a Tender
How it runs

This Competitive Flexible Procedure tender will be conducted in two phases: the Pre‑Selection Questionnaire (PSQ) stage and the Invitation to Tender (ITT) stage. The Contracting Authority will invite the top ten (10) highest ranking suppliers per lot to the next stage who meet the conditions of participation. In the event of tied scores at the 10th position, all suppliers with the same score will be invited to the ITT stage.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free · short registration with manual review; public opportunity list
Requests to participate (first stage)
3 Jun 2026, 12:00 BST
Appointment period ends
3 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Supplier levy on call-offs (max %)
call-off levy · N/A
Detailed submission instructions & authority contactsFrom official release

Submission website - Proactis

Proactis Sign up link: supplierlive.proactisp2p.com/Account/Registration… ↗

Project title - General Building Construction & Maintenance Framework - Cardiff & The Vale Collaboration

Proactis project code - ERFX1008788

Proactis project link:

supplierlive.proactisp2p.com/Account/Login ↗

Timeline

12 Dec 2025 → 1 Apr 2027 · 7 dates
  1. Planning notice published319 days ago
    12 Dec 2025, 11:31 GMT
  2. Market engagement285 days ago
    14 Jan 2026, 23:59 GMT

    Please engage via the dialogue tab within the Proactis project.

    The link to the Proactis project can be found here:

  3. Next notice expected217 days ago
    23 Mar 2026, 23:59 GMT
  4. Tender notice published174 days ago
    6 May 2026, 09:13 BST
  5. Admission / appointment period ends146 days ago · period end, not a bid countdown
    3 Jun 2026, 12:00 BST
  6. Today
    27 Oct 2026
  7. Award decision expected byin 97 days
    1 Feb 2027, 23:59 GMT
  8. Contract startsin 155 days
    1 Apr 2027, 00:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 12 Dec 2025
  1. Preliminary market engagement notice published
    12 Dec 2025, 11:31 GMT
    UK2
  2. Preliminary market engagement notice published
    16 Dec 2025, 09:11 GMT
    UK2
  3. Tender notice published
    6 May 2026, 09:13 BST
    UK4
  4. Published value updated to £123,514,000
    6 May 2026, 09:13 BST
    was £145,000,000
  5. Status changed to active
    6 May 2026, 09:13 BST
  6. Procurement method changed
    6 May 2026, 09:13 BST

Contracting authority & participating public bodies

2 public bodies on the notice

Cardiff Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PVHP-5769-YHRQ County Hall, Atlantic Wharf, Cardiff, Wales, CF10 4UWContact name, email, phone

Consortium members and other public bodies

  • Vale of Glamorgan County CouncilContracting authorityPublic authority - sub-central governmentWelsh devolved regulations applyGB-PPON: PVJL-7881-XMJT Barry, WalesContact name, email, phone

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specificationstenderBidding documents and specificationsAccess: Via the Proactis Portal Link - https://supplierlive.proactisp2p.com/Account/Login Reference Number - ERFX1008788 Project Title - General Building Construction & Maintenance Framework - Cardiff & The Vale Collaboration
  • Bidding documents and specifications tenderBidding documents and specificationsPSQ Guidance Webinar - 12/05/2026 at 12:00
  • Bidding documents and specifications tenderBidding documents and specificationsPlease find all relevant tender documents within the 'Documents' tab of the Proactis project. See the below information: Project Title - General Building Construction & Maintenance Framework - Cardiff & The Vale Collaboration Lead Authority - Cardiff Council Project Reference Num…
  • Technical specifications tenderTechnical specificationsAll information on the technical specifications to be met can be found within the 'Documents' tab of the Proactis project. See the below information: Project Title - General Building Construction & Maintenance Framework - Cardiff & The Vale Collaboration Lead Authority - Cardiff …

Notices published for this procedure