Official UK procurement notice
Gas Servicing and Planned Maintenance Heating Replacement Works 2026-2030
Authority: Glen Oaks Housing Association (Housing)
What is being bought
Published requirement descriptionThe Contract primarily involves Gas Servicing, Boiler Replacement Works though installation of new condensing combination boilers, controls and flues throughout tenant occupied properties within Glasgow. The works may also include replacement of existing heating pipework to existing properties. Specifically the services and works are envisaged to include;
An annual gas service and reactive maintenance (including parts) to each property, also including the recording, testing and service to existing smoke, heat and CO detectors. At the date of inviting tenders, Glen Oaks Housing Association require the annual gas service and reactive maintenance to be provided to 1,345no properties; and
Replacement of existing boilers with new condensing combination boilers, control and flues to approximately 100 properties during financial year 2026-2027, 218 properties during financial year 2027-2028, 218 properties during financial year 2028-2029 and 218 properties during financial year 2029-2030. The works may also include replacement of existing pipework to approximately 20% of properties during the Boiler Replacement Works programmes.
The Contract duration is forty-two months from the commencement date of 1 October 2026 until 31 March 2030.
Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator’s (Refer Tender Document 8) it is intended that the Contract will be further extended annually in twelve months increments up to a maximum of two further years and an overall maximum contract completion date of 31 March 2032.
In addition to Gas Servicing, the Contract extension period may also include further boiler and pipework replacement works during financial years 2030-2031 and 2031-2032. However the number of properties that may require boiler and pipework replacement works between 1 April 2030 and 31 March 2032 has still to be determined by Glen Oak Housing Association at the date of inviting tenders.
- Recurrence: Only the Gas Servicing element of the requirements is anticipated to be recurrent and further notices may be published in 2029 at the earliest if the optional two year extension is not applied
CPV: Boilers · Central-heating boilers · Central-heating equipment · Central-heating installation work · Central-heating radiators · Central-heating radiators and boilers and parts · Commissioning of heating installations · Construction work · Electrical installation work of heating and other electrical building-equipment · Gas appliance maintenance services · Heating materials · Heating pipes · +14 more
The lotProcurement structure
single lot · no lot value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…AwardedRenewal
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 70
- Price: 30
- Suitability
Gas Safe Register
NICEIC or SELECT Electrical Contractors Association of Scotland
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 1,600,000 GBP for the last three years or have an average yearly turnover of a minimum of 1,600,000 GBP for the last three years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
Professional Indemnity Risk Insurance - 5,000,000 GBP
- Technical & professional ability
Question 4C.1.2 - Bidders will be required to provide two examples of Gas Servicing and also two examples of undertaking boiler and heating replacement works (including replacement of existing pipework) to domestic properties that are similar to the requirements of Glen Oaks Housing Association and demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.1.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice.
Question 4C.4 - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain.
This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Questions 4C8.1 and 4C8.2 - Bidders will be required to confirm their average annual manpower for the last three years. Bidders will be required to confirm their and the number of managerial staff for the last three years.
Question 4C.9 - …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Only the Gas Servicing element of the requirements is anticipated to be recurrent and further notices may be published in 2029 at the earliest if the optional two year extension is not applied
- First published
- 10 Jun 2026, 16:01 BST
- Last source update
- 20 Oct 2026, 10:23 BST
- Award evaluation window
- 15 Jul 2026 – …
- FTS notice number
2026/S 000-098821- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b22aFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Tender Document 8 'Key Performance Indicators' attached to this Contract Notice.
Where performance falls below the minimum acceptable level during the Contract, the Contractor will be required to produce a Remedial
Plan for the approval of Glen Oaks Housing Association.
Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Contract, which may lead to the termination of the Contractor
Publisher note: (SC Ref:846050)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 29 Jul 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Jul 2026, 12:00 BST
Timeline
15 Jul 2026 → 20 Oct 2026 · 4 dates- Bids opened98 days ago15 Jul 2026, 12:00 BST
- Submission deadline84 days ago29 Jul 2026, 12:00 BST
- Bids must remain valid until8 days ago13 Oct 2026, 23:59 BST
- Notice published1 day ago20 Oct 2026, 10:23 BST
Notice history
2 events · 3 releases on Find a Tender · since 15 Jun 2026- Deadline moved to 29 Jul 2026, 12:00 BST15 Jun 2026, 09:48 BST+14 days · was 15 Jul 2026, 12:00 BST
- Status changed to complete20 Oct 2026, 10:23 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 15 Jul 2026 | 29 Jul 2026 | +14 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 13 Oct 2026 | 27 Oct 2026 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 15 Jul 2026 | 29 Jul 2026 | +14 d |
Request from bidder to extend the tender period
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| BRB Electrical LimitedSME | £758,817 † | — | Awarded |
Contracts
Contract 098821-2026-1 · BRB Electrical LimitedSME
- Signed
- 1 Oct 2026
- Value
- £758,817
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8bids · 8 electronic · 8 from abroad | 4 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Peace Court and Justice of the Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction Consultants LtdProcess contact point
Bidders & participating suppliers
1 commercial party on the notice- BRB Electrical LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.