Official UK procurement notice
Gas Central Heating Servicing and Reactive Maintenance Contract/Audit/Out of Hours Call-out Service
Authority: Atrium Homes
What is being bought
Published requirement descriptionThe service comprises the annual service and maintenance to all Association owned appliances of gas heating systems and appliances following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts etc of all gas installations, including appliances and flues.
- Recurrence: Between 2025 and 28 dependent on extensions applied to this contract.
CPV: Boiler installations · Boilers · Central-heating boilers · Central-heating equipment · Central-heating installation work · Central-heating radiator valves · Central-heating radiators · Central-heating radiators and boilers and parts · Commissioning of heating installations · Gas appliance maintenance services · Gas appliances · Heating equipment · +5 more
The lotProcurement structure
single lot · no lot value publishedLot #1The Service comprises annual gas central heating servicing; a reactive maintenance…AwardedRenewal
The Service comprises annual gas central heating servicing; a reactive maintenance service, following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts, etc of all gas installations including appliances and flues. The contract also includes an emergency call out repairs service including out of hours; audit of annual services and new/replacement heating installations. Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
The Main Contractor will be expected to hold membership and accreditation with the following or an equivalent organisation: Gas Safe / NICEIC or SELECT / BS OHSAS 18001 or equivalent. Bidders must use only Gas Safe Registered Engineers.
- Technical & professional ability
Execution of the service is reserved to a particular profession
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Between 2025 and 28 dependent on extensions applied to this contract.
- First published
- 17 Nov 2023, 10:57 GMT
- Last source update
- 7 Jun 2024, 10:41 BST
- Award evaluation window
- 9 Jan 2024 – …
- Authority reference
19/1294- FTS notice number
2024/S 000-017693- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041abaFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
In addition to the requirement to satisfy the SPD selection criteria, Key Performance Indicators (KPIs) will be developed from the Quality Assessment in addition to the standard response times. These will be used to measure how well the contractor is performing to ensure strategic and operational objectives are met.
Publisher note: Further information is contained in the Contract Brief and Tender documents attached to the Contract Notice, which includes how responses would be assessed. Under the terms of this contract the successful supplier is required to deliver Community Benefits in support of the organisation's economic and social objectives. Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year. (SC Ref:618662) Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Under the terms of this contract, Atrium will require the successful supplier to deliver Community Benefits as part of the delivery of the works, in support of the organisation’s economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities. (SC Ref:768817)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 8 Jan 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 90 days from the deadline
- Bids opened
- 9 Jan 2024, 12:00 GMT
Timeline
1 Apr 2020 → 7 Jun 2024 · 4 dates- Contract starts1 Apr 2020, 00:00 BST
- Submission deadline8 Jan 2024, 12:00 GMT
- Bids opened9 Jan 2024, 12:00 GMT
- Notice published7 Jun 2024, 10:41 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Jun 2024, 10:41 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| James Frew LtdSME | — | — | Awarded |
Contracts
Contract 017693-2024-1 · James Frew LtdSME
- Signed
- 7 Mar 2024
- Value
- —
- Period
- … – 31 Mar 2021
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| The Service comprises annual gas central heating servicing; a reactive maintenance… | 3bids · 3 electronic | 0 | — | £226,970 – £382,120 |
| Whole notice | — | — | — | £226,970 – £382,120 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Kilmarnock Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- James Frew LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria