Official UK procurement notice
Fully Managed Vehicle Recovery Scheme
Authority: Police and Crime Commissioner for Dyfed Powys (Police & fire)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionThe three Forces (Gwent, South Wales and Dyfed Powys Police) have established a Vehicle Recovery Scheme (VRS) Unit for the collaborative administration of the Vehicle Recovery Scheme on behalf of each Police Service to improve the interoperability and sustainability of the service across Southern Wales. The VRS Unit Manager will be the Single Point of Contact in relation to this contract when operational for the purposes of day to day liaison and management obligations.
The aim is for shared access and reporting of activity, performance, response times and complaint information to provide significant insights into operational policing and proactivity to lead to service delivery improvements and wider benefits to the Police Services and wider public.
The three Forces operate to Force boundaries which will be applicable to this contract with regards to operational requirements and in relation to financial processes. Each Force will require a separate ELVIS Instance to record the relevant Force transactions and provide Force reporting. Each Police and Crime Commissioner is a distinct legal entity and each in their capacity as a corporation sole will be a Contracting Authority and party to the Agreement.
- How the procedure runs: Stage 1 - Tender Stage Step 1 - Supplier Information - Central Digital Platform Step 2 - Associated Persons & Subcontractors Step 3 - PSQ Part 3 (Conditions of Participation) Step 4 - Gateway Questions Step 5 - Tenderers Responses to the ITT Technical Questions Step 6 - Price Stage 2 - Presentation Step 7 - Invite bidders to present
CPV: Automobile emergency road services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical Questions: 50%
- Presentation: 10%
- Price: 30%
- Social Value: 10%
Published award criteria (4)
- Technical Questions
- Social Value
- Price
- Presentation
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Oct 2025, 12:03 BST
- Last source update
- 18 May 2026, 18:16 BST
- Award evaluation window
- Submission end – 22 Dec 2025
- Authority reference
DPP2524- FTS notice number
2025/S 000-065128- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cc2cFind a Tender
- How it runs
Stage 1 - Tender Stage
Step 1 - Supplier Information - Central Digital Platform
Step 2 - Associated Persons & Subcontractors
Step 3 - PSQ Part 3 (Conditions of Participation)
Step 4 - Gateway Questions
Step 5 - Tenderers Responses to the ITT Technical Questions
Step 6 - Price
Stage 2 - Presentation
Step 7 - Invite bidders to present
How it was run
Official notice- Submission deadline
- 18 Nov 2025, 14:00 GMT
- Clarification deadline
- 7 Nov 2025, 16:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
14 Oct 2025 → 18 May 2026 · 8 dates- Tender notice published371 days ago14 Oct 2025, 12:03 BST
- Clarification questions by347 days ago7 Nov 2025, 16:00 GMT
- Submission deadline336 days ago18 Nov 2025, 14:00 GMT
- Assessment summaries sent305 days ago19 Dec 2025
- Award decision expected by301 days ago22 Dec 2025, 23:59 GMT
- Standstill ends287 days ago5 Jan 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Latest notice published154 days ago18 May 2026, 18:16 BST
Notice history
5 events · 3 releases on Find a Tender · since 14 Oct 2025- Tender notice published14 Oct 2025, 12:03 BSTUK4
- Contract award notice published19 Dec 2025, 14:09 GMTUK6
- Status changed to complete19 Dec 2025, 14:09 GMT
- Contract signature expected31 Jan 2026, 23:59 GMTscheduled
- Contract details notice published18 May 2026, 18:16 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| FMG Support (RRRM) Ltd1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Extension of Agreement Vehicle Recovery Services as per specification and in relation to any related legislative requirements | £1,000,000 | 19 Dec 2025 | Awarded |
Contracts
Fully Managed Vehicle Recovery Scheme · FMG Support (RRRM) Ltd
- Signed
- 31 Mar 2026
- Value
- £1,000,000
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- The Commissioner shall be entitled to extend this Agreement for 2 (two) years (Extended Term), by giving notice to the Managing Agent no later than three months prior to the end of the Initial Term, or the Extended Term, as applicable.
1 agreed KPI: Call-Out Attendance
- Call-Out Attendance, Attendance within a maximum of 30 minutes from receiving initial contact from the Contractor in respect of light vehicles and attendance within maximum of 45 minutes from receiving initial contact from the Contractor in respect of heavy vehicles
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Police and Crime Commissioner for GwentContracting authorityPublic authority - sub-central government
- Police and Crime Commissioner for South WalesContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
1 commercial party on the notice- FMG SUPPORT (RRRM) LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender