Official UK procurement notice
Fuel Management System · UK public procurement notice
Authority: Kent and Medway Towns Fire Authority (Police & fire)
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Supporting and auxiliary transport services; travel agencies services (63) Delivery: UK
Published estimate£500,000≈ £100k / year · £600,000 inc. VAT10% below published estimate
Submissions closed 1 May 2026awarded 4 Jun 2026
Awarded to Octane Holding Group Ltd
Contract term 5 yrsends 30 Jun 2031 · up to 30 Jun 2036 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionThe Authority has awarded a contract for the supply, installation, and maintenance of a fuel management system across 17 sites. The contract includes the removal and disposal of existing fuel pumps and associated equipment, the supply and installation of new pumps and hardware, and the provision of supporting software with secure data access and reporting capabilities. The contractor will also provide ongoing maintenance, helpdesk support, on-site repair services, and annual servicing for the duration of the contract.
CPV: Fuels · Vehicle refuelling services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Criterion 2: 50%
- Criterion 1: 50%
Published award criteria (2)
- Criterion 1
- Criterion 2
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 13 Mar 2026, 13:25 GMT
- Last source update
- 1 Sept 2026, 09:36 BST
- Award evaluation window
- Submission end – 2 Jun 2026
- Authority reference
C24128- FTS notice number
2026/S 000-022991- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0669d7Find a Tender
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 1 May 2026, 12:00 BST
- Clarification deadline
- 22 Apr 2026, 00:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
13 Mar 2026 → 1 Sept 2026 · 8 dates- Tender notice published224 days ago13 Mar 2026, 13:25 GMT
- Clarification questions by184 days ago22 Apr 2026, 00:00 BST
- Submission deadline175 days ago1 May 2026, 12:00 BST
- Award decision expected by142 days ago2 Jun 2026, 23:59 BST
- Assessment summaries sent141 days ago4 Jun 2026, 00:00 BST
- Standstill ends127 days ago17 Jun 2026, 23:59 BST
- Contract starts114 days ago1 Jul 2026, 00:00 BST
- Latest notice published52 days ago1 Sept 2026, 09:36 BST
Notice history
7 events · 4 releases on Find a Tender · since 13 Mar 2026- Tender notice published13 Mar 2026, 13:25 GMTUK4
- Tender notice published17 Apr 2026, 14:38 BSTUK4
- Deadline moved to 1 May 2026, 12:00 BST17 Apr 2026, 14:38 BST+10 days · was 21 Apr 2026, 12:00 BST
- Contract award notice published5 Jun 2026, 11:04 BSTUK6
- Status changed to complete5 Jun 2026, 11:04 BST
- Contract signature expected22 Jun 2026, 23:59 BSTscheduled
- Contract details notice published1 Sept 2026, 09:36 BSTUK7
Routine re-releases (4)
- 2026-03: 1 release · 13 Mar 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £450,0001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 13 Jul 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Octane Holding Group Ltd23 Jun 2026 – 22 Jun 2031 · up to 21 May 2036Extensions: 1 x 5 year extension | £450,000 | 4 Jun 2026 | Awarded |
Contracts
Contract 1 · Octane Holding Group Ltd
- Signed
- 13 Jul 2026
- Value
- £450,000
- Period
- 14 Jul 2026 – 12 Jul 2031 · up to 13 Jul 2036 with extensions
- Status
- active
- Extensions
- 1 x 5 year extension
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 5 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Octane Holding Group LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender