Official UK procurement notice
FTS048 Cleaning Services - Inverness Campus
Authority: Highlands and Islands Enterprise
What is being bought
Published requirement descriptionHIE requires a suitable qualified and experienced supplier to provide cleaning services at a number of buildings at Inverness Campus.
The contract will be let from 1 June 2026 for the initial period of 3 years, unless terminated in accordance with the provisions of the Contract Conditions, with HIE having the option to extend for a further period of up to 12 months and another further period of up to 12 months following the Initial Term (i.e. the maximum contract length including the optional extension periods is 5 years).
The currently envisaged budget for the the first 2 years is GBP 127,800 - GBP 182,600 (excluding VAT). The prices will remain fixed for Year 1 and 2 of the contract, thereafter a price increase mechanism may apply, as per the tender documents.
The value stated in sections II.1.5 and II.2.6. refers to the estimated contract value over the maximum length of the contract (i.e. 5 years).
- Recurrence: HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract, including any extension period.
CPV: Accommodation, building and window cleaning services · Cleaning and sanitation services · Cleaning services · Office cleaning services · Office, school and office equipment cleaning services · Window-cleaning services
The lotProcurement structure
single lot · value publishedLot #1The services required include cleaning and housekeeping, day cleaning and periodic…CancelledRenewalPublished value£498,000
The services required include cleaning and housekeeping, day cleaning and periodic cleaning services. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Q4 Delivery Methodology: 20%
- Q5 Management and Quality Management Methodology: 12%
- Q6 Management and Delivery Team: 11%
- Q8b Monitoring and Reporting of Community Benefits: 2%
- Q9 Fair Work Practices: 5%
- price: 45%
- Q7 Net Zero: 5%
Published award criteria (10)
- Q1 Prompt Payment Standard Clause: pass/fail
- Q2 Cyber Security: pass/fail
- Q3 Payment of the Real Living Wage: pass/fail
- Q4 Delivery Methodology: 20%
- Q5 Management and Quality Management Methodology: 12%
- Q6 Management and Delivery Team: 11%
- Q7 Net Zero: 5%
- Q8b Monitoring and Reporting of Community Benefits: 2%
- Q9 Fair Work Practices: 5%
- Price: 45%
- Suitability
4A2A Bidders must have and up-to-date Level 1 Disclosure Scotland Certificate for all personnel used to deliver this contract (including cleaning operatives, supervisors and contract managers) or commit to obtain the required certificates prior to contract start (e.g. when the cleaning operative has not been appointed yet).
- Condition of participationno text publishedMinimum: It is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the types and levels of insurance indicated below: 4B5B Employer's (Compulsory) Liability Insurance - GBP 5M for each and every claim. h…
- Technical & professional ability
4C4 If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. Please refer to Scope of Requirements for full requirements. If bidders do not pay at least 95% of valid invoices on time and are unable to provide a proportionate and timely improvement plan, their organisation will not be selected to participate further in this procurement.(pass/fail)
4C10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract. (for info)
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 50 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · HIE reserves the right to re-tender for these services upon termination of the contract or at the end of the contract, including any extension period.
- First published
- 9 Dec 2025, 10:35 GMT
- Last source update
- 9 Mar 2026, 14:11 GMT
- Award evaluation window
- 2 Feb 2026 – …
- Authority reference
FTS048- FTS notice number
2026/S 000-020933- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f17fFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to the tender documents.
Publisher note: A site visit will take place on 13 January 2026. Refer to the Scope of Requirements and Tender Guidance document for further details. The value stated in section II.1.5 & II.2.6.refer to the envisaged total contract value including any optional extension periods. In order to participate, bidders should register, for free, on www.publiccontractsscotland.gov.uk and record their interest in this contract and download and complete all relevant documentation. Tenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted. Where bidders rely on the capacity of other entities in order to meet selection criteria they are required to provide information relating to these entities with the relevant supporting SPD documentation being submitted. SPD 3D.12 Bidders should refer to the "Conflict of Interest" Section within the Scope of Requirements when completing this question. The Award criteria Questions 4-9 will be marked according to the following criteria - refer to the tender documents for the evaluation criteria for Questions 1-3 including the minimum threshold for Qs 4-9. 0 - Unacceptable - Nil or inadequate response which fails to demonstrate an ability to meet the requirement. 1 - Poor - Response is partially relevant but generally poor. It addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. It addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. It is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 - Excellent - Response is completely relevant and excellent overall. It is comprehensive, unambiguous and demonstrate a thorough understanding of the requirement and provides details of how the requirement will be met in full. (SC Ref:825987)
How it was run
Official notice- Submission deadline
- 2 Feb 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 2 Feb 2026, 12:00 GMT
Timeline
2 Feb 2026 → 9 Mar 2026 · 3 dates- Submission deadline262 days ago2 Feb 2026, 12:00 GMT
- Bids opened262 days ago2 Feb 2026, 12:00 GMT
- Notice published227 days ago9 Mar 2026, 14:11 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled9 Mar 2026, 14:11 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Inverness Sheriff Court and Justice of the Peace CourtReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.