Find a TenderAwarded

Published 29 Oct 2024, 16:39 GMT

Official UK procurement notice

Frozen Foods and Groceries Framework

Authority: London Borough of Havering (Local council)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable

Sectors: Agricultural, farming, fishing, forestry and related products (03)Food, beverages, tobacco and related products (15) Delivery: London (UKI52)

Framework ceiling (notional)£27,000,000framework ceiling, not attributable revenue

Submissions closed 14 Apr 2025awarded 5 Nov 2025

Next notice expected 17 Mar 2025

What is being bought

Published requirement description

The London Borough of Havering, on behalf of various local authorities, has established a multi-supplier framework agreement for the supply of frozen foods and groceries. This framework will support members of the Procurement Across London (PAL) catering group, with participation open to additional London Boroughs.

Framework Scope: The framework will cover assorted frozen foods, groceries, and other essential food supplies required for in-house school catering services.

The contract value is an estimated value based on all members of PAL Catering Group estimated spend across the duration of the contract. This is a call off arrangement, there is no minimum financial commitment, and the actual cost will vary depending upon demand.

CPV: Assorted dairy products · Bread products, fresh pastry goods and cakes · Canned goods · Eggs · Food, beverages, tobacco and related products · Frozen fish products · Frozen vegetables · Soft drinks

How this framework works

From the published notice

Places: up to 3 suppliers · 2 bids received (0.7 per place) · 2 appointed

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewalPublished value£27,000,000

Delivery: London · Schools, academies, and council premises across the London Boroughs of Havering, Tower Hamlets, Waltham Forest, Thurrock Unitary, and other areas as required.

Extensions: Renewal will be subject to take up of the FrameworkVariant bids: not allowed

03142500 Eggs 15229000 Frozen fish products 15331170 Frozen vegetables 15550000 Assorted dairy products 15810000 Bread products, fresh pastry goods and cakes 15897200 Canned goods

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 20%Price: 70%Social value: 10%

Published sub-criteria (3)

Quality Questions: 20%
Cost: 70%
Social Value: 10%

Published award criteria (3)

Quality Questions: 20
Social Value: 10
Cost: 70

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
“Frozen Foods and Groceries Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 29 Oct 2024, 16:39 GMT
Last source update: 4 Feb 2026, 17:06 GMT
Award evaluation window: 14 Apr 2025 – …
Authority reference: ITTH155
FTS notice number: 2026/S 000-010195
Classification (CPV): Assorted dairy productsBread products, fresh pastry goods and cakesCanned goodsEggsFood, beverages, tobacco and related productsFrozen fish productsFrozen vegetablesSoft drinks
Delivery area: London (UKI52)
Official registry OCID: ocds-h6vhtk-04b259 Find a Tender

How it was run

Official notice

Run through: portal not identified

Language: EN

Tender documents are also served through a separate tool: https://elfy.fa.em3.oraclecloud.com/fscmUI/faces/FuseWelcome ↗

Appointment period ends: 14 Apr 2025, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bids opened: 14 Apr 2025, 12:05 BST

Detailed submission instructions & authority contactsFrom official release

elfy.fa.em3.oraclecloud.com/fscmUI/faces/FuseWel… ↗

Timeline

17 Mar 2025 → 4 Feb 2026 · 4 dates

Next notice expected
17 Mar 2025
Admission / appointment period endsperiod end, not a bid countdown
14 Apr 2025, 12:00 BST
Bids opened
14 Apr 2025, 12:05 BST
Notice published265 days ago
4 Feb 2026, 17:06 GMT

Notice history

5 events · 3 releases on Find a Tender · since 17 Feb 2025

Status changed to active
17 Feb 2025, 15:29 GMT
Procurement method changed
17 Feb 2025, 15:29 GMT
Deadline published: 14 Apr 2025, 12:00 BST
17 Feb 2025, 15:29 GMT
Status changed to complete
4 Feb 2026, 17:06 GMT
Buyer details updated
4 Feb 2026, 17:06 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 22 from SMEs

Contracts signed 2latest 5 Nov 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £36,040,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Frozen food and groceries
Signed
5 Nov 2025
Value
ceiling above
Status
active
Frozen food and groceries
Signed
5 Nov 2025
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic	2	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

LONDON BOROUGH OF HAVERING

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Town Hall, ROMFORD, London, RM13BBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

JJ Food Service LtdFramework contractorGB-COH: 02330996 Enfield, London, EN3 7XY
Thomas Ridley Foodservice LtdFramework contractorGB-COH: 00148692 Bury St Edmunds, East of England, IP30 9ND

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.