Framework for the Supply of Print and Related Services

Official notice

Authority: Hampshire County Council (Local council)

Framework agreement6 lotsGoodsOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Printed matter and related products (22) Delivery: South East (UKJ3)

Framework ceiling (notional)£3,220,000total for 6 lots · framework ceiling, not attributable revenue

Submissions closed 28 Nov 2025awarded 5 Jan 2026

Award (standstill) to Braier Group LTD +7 more7 awards

Framework period 4 yrsends 4 Jan 2030 · starts 5 Jan 2026

What is being bought6 lots · detail below

Published requirement description

Framework for the Supply of Print and related Services including, Print Finishing and Fulfilment, Specialist Print, Graphic Display Items, Promotional Merchandise, Labels and Stickers and Artwork Processing and Print of the County Supplies Catalogue

CPV: Printed matter and related products

How this framework works

From the published notice

Type: Open framework
Call-offs: call-offs may be awarded directly or by further competition
Bids received: 4 bids on the busiest of 5 lots · 8 suppliers appointed
Framework period: 4 yrs from 5 Jan 2026, Due to the nature of the products and the Market there is no requirement to offer an extension for this Framework
Buyer regions: UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK
Supplier levy on call-offs (max %): 1% of call-off value · Retrospective Rebate
The Council requires a rebate in the sum of 1% of net sales under the Framework Agreement (including VAT) to be paid by the Contractor to the Council annually based on all orders paid to the Contractor by the Contracting Authorities in respect of all Orders placed under this Framework Agreement, during the preceding period. The Contractor shall send annual figures to the Council, who will then raise an invoice to the Contractor requesting payment. The Contractor shall quote the Framework Agreement reference number CS27337 on all correspondence clearly stating the period the payment relates to. Supporting documentation should be included to show the value of sales against which rebate has been calculated.

Who may buy through it

This Framework is open to:

Hampshire County Council, Hampshire Police Authority, Hampshire Fire and Rescue Service

Non-profit community and voluntary groups in Hampshire

Educational Establishments

Includes all types of schools and institutions in England: maintained schools, academies, free schools, nurseries, colleges, universities, independent schools, and children's centres.

Reference: GIAS, Schools Web Directory

Wider Public Sector

Also open to:

Local Authorities (County, District, Borough, Unitary)

Police, Emergency Services, NHS Bodies, Central Government Departments, Registered Charities

Reference: Local Gov Directory, NHS, Charity Register

Published description of the framework

When selecting Contractors under this Agreement the Participating Authority will select a Supplier based on the Most Advantageous Tender. This is the result of a process as determined by the Participating Authority of declaring value from all products/services covered by the Agreement.

Quote - The Participating Authority must invite all Contractors on the specific Lot of the Framework Agreement who are deemed capable of delivering the required Goods or Services.

The Participating Authority shall be responsible for formulating a specification/product brief containing full details of the Goods or Services required.

The Participating Authority will send the specification in the form of a quote request to all Contractors including the Framework Agreement reference number. A time limit should be set for the submission of fully completed quote responses. Responses received must be kept in a secure place, unopened, until the designated closing date for final submissions has passed. Responses received after the specified date and time should be rejected.

The submitted quote shall be evaluated in accordance with the criteria stated in the original quote request. The headline criteria used must be the same as the headline criteria used for the original Agreement, but the Participating Authority may change the weightings and add their own sub-criteria to apply.

The winning quote will be advised in writing.

Lots and requirements (6)Procurement structure

6 lots · all with a published value · same evaluation weights on every lot

Every one of these 2 lots carries the same published figure, £600,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Print, Finishing and FulfilmentAwarded 4 yrsSMEVCSEPublished value£900,000

The Supply of Print, Finishing and fulfilment, including Flyers, Leaflets, Printed Office Stationery etc.

Contract period: 5 Jan 2026 – 4 Jan 2030 (4 yrs)Value: £900,000 exc. VAT · £1,080,000 inc. VAT