Official UK procurement notice
Framework for the Manufacture, Supply and Installation of Bespoke Lock Gates for Basingstoke Canal
Authority: Hampshire County Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionHampshire County Council (the Authority) intends to award a Framework for the Manufacture, Supply & Installation of Lock Gates for Basingstoke Canal.
The Framework Agreement is due to commence on 22 April 2025 and will be for a period of 4 years to 21 April 2029.
Hampshire County Council will be the lead contracting authority, with the framework available for use by the following contracting authorities: Hampshire County Council and Surrey County Council.
The Authority may enter into Call-off Contracts with a Framework Supplier at any time during the term of the Framework Agreement, up until the date of expiry, by following the Call-off Procedure as detailed in the ITT and the Framework Specification. Call-off contracts will be awarded under the framework following a Cascade approach.
CPV: Installation of gates · Lock gates · Timber
How this framework works
From the published notice- Places
- up to 3 suppliers · 1 bids received (0.3 per place) · 1 appointed
- Framework period
- 4 yrs from 22 Apr 2025
The lotProcurement structure
single lot · no lot value publishedLot #1The Basingstoke Canal Authority (BCA) (a local Council partnership hosted by Hampshire…Awarded
The Basingstoke Canal Authority (BCA) (a local Council partnership hosted by Hampshire County Council) (HCC) manages the Basingstoke Canal for HCC and Surrey County Council (SCC) - the owners of the waterway since 1976. The Canal was restored by Countryside Rangers, Canal Society Volunteers and Manpower Services Commission Job Creation workers. They rebuilt the lock gates in a converted workshop using timber supplied by SCC.
The BCA was formed in 1990 to manage the restored waterway and initially continued to build the lock gates themselves "in house". In the mid-1990s changes in staffing and the cessation of the "job creation" Apprentices' Scheme led to lock gates being procured externally from specialist suppliers.
Since 2016 lock gates have been procured through a multi-supplier framework of oak specialist joiners. Historically, the gates have been delivered to the Canal by the supplier but are moved to site and installed by the Canal Authority staff.
Hampshire County Council (the Authority), on behalf of the BCA, intends to establish a multi-supplier framework for the provision of manufacture, delivery and installation of lock gates for Basingstoke Canal, including supporting measurement services.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Price
- Suitability
In accordance with Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
- “Framework for the Manufacture, Supply and Installation of Bespoke Lock…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Jul 2024, 12:41 BST
- Last source update
- 10 Apr 2025, 15:13 BST
- Award evaluation window
- 22 Jan 2025 – …
- Authority reference
UN24758- FTS notice number
2025/S 000-014349- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0482cbFind a Tender
- Review procedure
The Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.
Publisher note: Instructions how to download tender documents This procurement will be undertaken using an e-tendering system (In-tend) which can be found at: https://in-tendhost.co.uk/hampshire. Tenderers are required to register their company details on In-tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/hampshire/ under the HELP tab. If you are not currently a registered supplier please register your company via the Company Details Tab at the top of the screen. Please note the email address used when registering as a new supplier should be for the person who will deal with the tender, as login details, subsequent messages and tender documents will be automatically sent to this email address. Please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account. Once you have registered, or if you already are a registered supplier, please Log On. Once in the website, click on Tenders on the top bar, scroll down to Current and then search for the title of this project for further information. If you wish to express interest please click on Express Interest. Tender documents will then be available for download. How to submit a tender using the In-tend web site: Log into the In-tend website. Once you have Expressed an Interest, the tender documents can be found in your My Tenders folder. Once you have located the tender you require, click on the View Details button of this project then click on the ITT Documents Tab. Scroll down the page to where it says Tender Documents Received and view all tender documents received. Click on the View button. Download the documents as required. If we have chosen to use an interactive questionnaire, this will be located under My Tender Return. This will vary depending on the tender. When you have completed your tender, scroll down to the Attach Documents button and search for your saved document/s. Upload the documents back on to the website and click on the Red Submit Return Button. This will submit your tender. If successfully uploaded, the system will issue a confirmation receipt. If you cannot see the receipt due to Popup Blocker you will be able to view the receipt on the History Tab. Documents must be uploaded using Word/Excel or PDF format. Opting In and Out Please note you are required to 'Opt In' before you can access the 'My tender Return' to start populating your response. The 'Opt Out' functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer want to receive any further communication in relation to the this tender along with the opportunity of providing comments and feedback for this decision. You can choose to 'Opt In' at any time during the tender process if you initially decided to 'Opt Out'.
How it was run
Official notice- Appointment period ends
- 22 Jan 2025, 14:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 22 Jan 2025, 14:01 GMT
Timeline
20 Oct 2024 → 22 Apr 2025 · 5 dates- Next notice expected20 Oct 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown22 Jan 2025, 14:00 GMT
- Bids opened22 Jan 2025, 14:01 GMT
- Notice published10 Apr 2025, 15:13 BST
- Contract starts22 Apr 2025, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 6 Dec 2024- Published value updated to £336,0006 Dec 2024, 11:17 GMTwas £256,000
- Status changed to active6 Dec 2024, 11:17 GMT
- Procurement method changed6 Dec 2024, 11:17 GMT
- Deadline published: 22 Jan 2025, 14:00 GMT6 Dec 2024, 11:17 GMT
- Status changed to complete10 Apr 2025, 15:13 BST
- Buyer details updated10 Apr 2025, 15:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 014349-2025-1
- Signed
- 19 Mar 2025
- Value
- £336,000
- Period
- … – 21 Apr 2029
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
1 commercial party on the notice- The Green Oak Carpentry Co. LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria