Official UK procurement notice
Framework for the Hire of Plant and Machinery
Authority: Pembrokeshire County Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionFramework for the Hire of Plant and Machinery for Pembrokeshire County Council
- The authority expects to re-tender this requirement around 12 Dec 2029, 23:59 GMT.
CPV: Hire of agricultural machinery with operator · Hire of construction and civil engineering machinery and equipment with operator · Hire of mowers or agricultural equipment with operator · Industrial machinery
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 23 bids on the busiest of 3 lots · 33 suppliers appointed
- Framework period
- 4 yrs from 1 Apr 2026
Published description of the framework
Call-Offs awarded based on price submitted at tender stage and ability to meet requirements.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £3,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1vehicles and plant with driver / operatorAwardedceiling above
Lot #2Plant with-out driver / operatorAwardedceiling above
Lot #3Additional ItemsAwardedPublished value£2,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (1)
- Price: Price per hour/day/week/month
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework for the Hire of Plant and Machinery” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 12 Dec 2029
- First published
- 9 Oct 2025, 14:46 BST
- Last source update
- 22 Jul 2026, 14:59 BST
- Award evaluation window
- Submission end – 2 Mar 2026
- Authority reference
PROC/2526/102- FTS notice number
2025/S 000-084212- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05abc1Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Feb 2026, 14:00 GMT
- Clarification deadline
- 3 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Timeline
9 Oct 2025 → 22 Jul 2026 · 11 dates- Planning notice published376 days ago9 Oct 2025, 14:46 BST
- Market engagement360 days ago24 Oct 2025, 23:59 BST
We are carrying out 2 market engagement events where you will be able to obtain further information on the framework and the tender process. We would encourage you to attend one of the events available where you can obtain the information and raise any queries you may have.
Event 1 Wednesday 22/10/25 10:30 - 12:30 - Town Hall, Fishguard, SA65 9HE
Event 2 Wednesday 22/10/25 14:30 - 16:30 The Bridge Innovation Centre, Pembroke Dock, SA72 6UN
In order to register and confirm your place at the event, please email Rosanne Veale at [email protected]
Please ensure you are there for the start of whichever session you wish to attend to ensure you do not miss important information.
Copies of the presentations will be available electronically upon request, after the event.
- Next notice expected322 days ago1 Dec 2025, 23:59 GMT
- Tender notice published306 days ago18 Dec 2025, 10:39 GMT
- Clarification questions by259 days ago3 Feb 2026, 12:00 GMT
- Admission / appointment period ends253 days ago · period end, not a bid countdown9 Feb 2026, 14:00 GMT
- Award decision expected by231 days ago2 Mar 2026, 23:59 GMT
- Contract starts202 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent153 days ago20 May 2026, 00:00 BST
- Standstill ends140 days ago1 Jun 2026, 23:59 BST
- Latest notice published90 days ago22 Jul 2026, 14:59 BST
Notice history
10 events · 4 releases on Find a Tender · since 9 Oct 2025- Preliminary market engagement notice published9 Oct 2025, 14:46 BSTUK2
- Tender notice published18 Dec 2025, 10:39 GMTUK4
- Status changed to active18 Dec 2025, 10:39 GMT
- Procurement method changed18 Dec 2025, 10:39 GMT
- Deadline published: 9 Feb 2026, 14:00 GMT18 Dec 2025, 10:39 GMT
- Contract award notice published20 May 2026, 17:09 BSTUK6
- Status changed to complete20 May 2026, 17:09 BST
- Contract signature expected8 Jun 2026, 23:59 BSTscheduled
- Contract signature expected15 Jun 2026, 23:59 BSTscheduled
- Contract details notice published22 Jul 2026, 14:59 BSTUK7
Routine re-releases (4)
- 2025-10: 1 release · 9 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£3,000,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · vehicles and plant with driver / operator1 award | |||
| A&C Aggregates LtdSME, Biomarsh Environmental LtdSME, D ThomasSME, Drainforce LtdSME, Emyr Jenkins T/A David Rees Fencing and Agricultural ServicesSME, Jetsweep LimitedSME +17 more1 Jul 2026 – 30 Jun 2030 | ceiling above | 12 May 2026 | Awarded |
| Lot 2 · Plant with-out driver / operator1 award | |||
| A&C Aggregates LtdSME, Clee Hill Plant LtdSME, D ThomasSME, GAP Group Limited, Roscoe Tree ServicesSME, Sunbelt Rentals Ltd +12 more1 Jul 2026 – 30 Jun 2030 | ceiling above | 12 May 2026 | Awarded |
| Lot 3 · Additional Items1 award | |||
| A&C Aggregates LtdSME, Biomarsh Environmental LtdSME, Clee Hill Plant LtdSME, D ThomasSME, EVANS PLANT HIRESME, Pembroke Hire Centre LtdSME +4 more1 Jul 2026 – 30 Jun 2030 | £2,000,000 | 12 May 2026 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £3,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1. vehicles and plant with driver / operator · A&C Aggregates LtdSME, Biomarsh Environmental LtdSME, D ThomasSME, Drainforce LtdSME, Emyr Jenkins T/A David Rees Fencing and Agricultural ServicesSME, Jetsweep LimitedSME +17 more
- Signed
- 26 Jun 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
Lot 2. Plant with-out driver / operator · A&C Aggregates LtdSME, Clee Hill Plant LtdSME, D ThomasSME, GAP Group Limited, Roscoe Tree ServicesSME, Sunbelt Rentals Ltd +12 more
- Signed
- 26 Jun 2026
- Value
- ceiling above
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
Lot 3. Additional Items · A&C Aggregates LtdSME, Biomarsh Environmental LtdSME, Clee Hill Plant LtdSME, D ThomasSME, EVANS PLANT HIRESME, Pembroke Hire Centre LtdSME +4 more
- Signed
- 26 Jun 2026
- Value
- £2,000,000
- Period
- 1 Jul 2026 – 30 Jun 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · vehicles and plant with driver / operator | 23final-stage tenders | 23 | 0 | — |
| 2 · Plant with-out driver / operator | 18final-stage tenders | 16 | 0 | — |
| 3 · Additional Items | 10final-stage tenders | 9 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
33 commercial parties on the notice- A&C AggregatesFramework contractor
- AUSTWEL HOLDINGS LIMITEDFramework contractor
- Alan JamesFramework contractor
- Andrew Gray Plant hireFramework contractor
- BIOMARSH ENVIRONMENTAL LTDFramework contractor
- CLEE HILL PLANT LIMITEDFramework contractor
- Collins Brothers Pembs LtdFramework contractor
- D ThomasFramework contractor
- D.I. EVANS CYFYNGEDIGFramework contractor
- Drainforce LimitedFramework contractor
Show 23 more suppliers
- Emyr Jenkins T/A David Rees Fencing and Agricultural ServicesFramework contractor
- Evans Plant Hire LimitedFramework contractor
- FJ Groundwork & Fencing LtdFramework contractor
- GAP Group LimitedFramework contractor
- J.E. LAWRENCE AND SON LIMITEDFramework contractor
- JC PLANT HIRE AND GROUNWORKSFramework contractor
- JJ Husband Plant hireFramework contractor
- Jetsweep LimitedFramework contractor
- M Plant Hire LtdFramework contractor
- MALCOLM HERBERT PLANT HIRE LIMITEDFramework contractor
- MCS ENVIROCULTURE LTDFramework contractor
- Paul Griffiths Plant HireFramework contractor
- Pembroke Hire Centre LimitedFramework contractor
- RTS Lime Conservation LtdFramework contractor
- Roscoe Tree Services LtdFramework contractor
- SSEVANS PLANT HIRE LIMITEDFramework contractor
- Sunbelt Rentals LimitedFramework contractor
- TOM PRICHARD CONTRACTING LIMITEDFramework contractor
- TOOL TRADER DIRECT LIMITEDFramework contractor
- W R COOPER PLANT HIREFramework contractor
- WALES AND BORDER COUNTIES PLANT HIRE LIMITEDFramework contractor
- WEST WALES WASTE LIMITEDFramework contractor
- Wayne Reynolds Plant HireFramework contractor
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender