Official UK procurement notice
Framework for Electoral Materials
Authority: East Riding of Yorkshire Council (Local council)
What is being bought
Published requirement descriptionThis framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st August 2026 – 31st July 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st August 2026 – 31st July 2028, with an option to extend for a further two (2) years until 31st July 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council. This framework is split into two (2) lots: Lot 1 – Election Printing Lot 2 – Registration Printing Economic Operators may bid for a single lot or all lots. When bidding on a lot, Economic Operators MUST bid for every item within that lot. Each Lot will be ranked with up to 3 suppliers accepted on each Lot.
- No preliminary market engagement: Procuring an existing requirement that is due for renewal.
CPV: Post and courier services · Postal and telecommunications services · Postal services · Printed matter and related products · Printing and delivery services · Printing and distribution services · Printing services · Services related to printing
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Bids received
- 6 bids received · 4 suppliers appointed
- Framework period
- 2 yrs from 1 Apr 2026
Published description of the framework
This framework is for the supply and delivery of Electoral Materials to East Riding of Yorkshire Council Electoral Services. This framework will run from the 1st August 2026 – 31st July 2030. An initial call of will be made upon the award of the framework for a two (2) year period running from the 1st August 2026 – 31st July 2028, with an option to extend for a further two (2) years until 31st July 2030. Additional call offs may be made throughout the duration of the framework by East Riding of Yorkshire Council.
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Lot 1 - Price: Lot 1 Price will be weighted at 40% of the evaluation of Lot 1.
- Lot 1 - Quality (Method Statements): Lot 1 Quality (Method Statements) will be weighed at 50% of the evaluation of Lot 1
- Lot 1 - Social Value: Lot 1 Social Value will be weighed at 10% of the evaluation of Lot 1
- Lot 1 - Site visits: Top 3 scoring suppliers will pass to site visits for scoring. Lot 1 Site visits will be weighed at 10% of the evaluation of Lot 1. Total 110%.
- Lot 2 - Price: Lot 1 Price will be weighted at 50% of the evaluation of Lot 2.
- Lot 2 - Quality (Method Statements): Lot 2 Quality (Method Statements) will be weighed at 40% of the evaluation of Lot 2.
- Lot 2 - Social Value: Lot 2 Social Value will be weighed at 10% of the evaluation of Lot 2.
- “Framework for Electoral Materials” is a framework: the contest is a place on its panel, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Feb 2026, 12:00 GMT
- Last source update
- 13 Aug 2026, 06:58 BST
- Award evaluation window
- Submission end – 19 Mar 2026
- Authority reference
2394-26- FTS notice number
2026/S 000-010895- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0649f4Find a Tender
How it was run
Official notice- Appointment period ends
- 3 Mar 2026, 12:00 GMT
- Clarification deadline
- 24 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Feb 2026 → 13 Aug 2026 · 8 dates- Tender notice published257 days ago6 Feb 2026, 12:00 GMT
- Clarification questions by239 days ago24 Feb 2026, 12:00 GMT
- Admission / appointment period ends232 days ago · period end, not a bid countdown3 Mar 2026, 12:00 GMT
- Award decision expected by216 days ago19 Mar 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026
- Assessment summaries sent84 days ago30 Jul 2026
- Standstill ends71 days ago11 Aug 2026, 23:59 BST
- Latest notice published70 days ago13 Aug 2026, 06:58 BST
Notice history
5 events · 3 releases on Find a Tender · since 6 Feb 2026- Tender notice published6 Feb 2026, 12:00 GMTUK4
- Contract award notice published30 Jul 2026, 15:31 BSTUK6
- Status changed to complete30 Jul 2026, 15:31 BST
- Contract signature expected12 Aug 2026, 23:59 BSTscheduled
- Contract details notice published13 Aug 2026, 06:58 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CFH Docmail Limited, Financial Data Management LtdSME, Print Image Network LtdLot 1 Election Printing12 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: One 2 year extension option available, after the initial 2 year contract term. | £1,276,639 | 29 Jul 2026 | Awarded |
| Adare SEC Ltd, CFH Docmail Limited, Print Image Network LtdLot 2 Registration Printing12 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030Extensions: One 2 year extension option available, after the initial 2 year contract term. | £515,556 | 29 Jul 2026 | Awarded |
Contracts
Lot 1 Electoral Printing · CFH Docmail Limited, Financial Data Management LtdSME, Print Image Network Ltd
- Signed
- 1 Aug 2026
- Value
- £1,531,997 inc. VAT
- Period
- 1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
- Status
- active
- Extensions
- Initial period of 2 years, with one option to extend for 2 further years.
Lot 2 Registration Printing · Adare SEC Ltd, CFH Docmail Limited, Print Image Network Ltd
- Signed
- 1 Aug 2026
- Value
- £618,679 inc. VAT
- Period
- 1 Aug 2026 – 31 Jul 2028 · up to 31 Jul 2030 with extensions
- Status
- active
- Extensions
- Initial 2 year period, followed by one option to extend for 2 further years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- CFH Docmail LtdFramework contractor
- Financial Data Management LimitedFramework contractor
- Mail MetricsFramework contractor
- Print Image Network LimitedFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender