Official UK procurement notice
Framework Agreements for Events Management and Related Services for the British High Commission (New Delhi) and British Deputy High Commissions across India Network
Authority: Foreign, Commonwealth and Development Office (Central government)
What is being bought5 lots · detail below
Published requirement descriptionThe British High Commission in India brings together numerous UK Government departments including the Foreign Commonwealth and Development Office (FCDO) and the UK Department for Business and Trade (DBT). The British High Commission in New Delhi covers consular services for Northern India. The British High Commission, New Delhi has British Deputy High Commissions, at Kolkata, Chennai, Mumbai, Chandigarh, Hyderabad, Ahmedabad and Bengaluru. It also has a trade office in Pune and the British National Assistance office in Goa.
The BHC’s departments organize and participate in a large number of events to raise awareness about the UK as a destination for education, tourism and to do business with. Some of these events are organised independently however, we do work in partnership with industry associations (e.g. National Association of Software and Service Companies (NASSCOM), The Confederation of Indian Industry (CII), Global International Entrepreneurs Organization (TiE), Federation of Indian Chambers of Commerce & Industry (FICCI) and Federation of Indian Export Organisations (FIEO), Government of India/State Governments (and respective ministries), NGOs, other diplomatic missions, private companies and Institutions. The events that the BHC organizes are not restricted to cities where the BHC/ BDHC has offices but also Tier-2/Tier-3 cities where BHC does not have a physical office. BHC hosts many of its events at the diplomatic residences of the BHC/DHC senior staff as well as partner organisations like British Council and UK India Business Council.
FCDO in India anticipates that the initial framework agreement for Lot 1 to 4 will operate for a period of 36 months, commencing on 15th September 2026. In accordance with the provisions for open frameworks under the Procurement Act 2023, the Authority reserves the right to re-open the framework in the third year and may award a subsequent framework agreement on substantially the same terms for a further period of up to 24 months. In the framework suppliers will be empanelled for the following Four (4) Lots:
Lot 1: Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design and Integration, Print Production
Lot 2: Video Production and Photography Services
Lot 3: Public Relations and Market research
Lot 4: Influencer Marketing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
CPV: Advertising and marketing services · Catering services · Event services · Market research services · Marketing management consultancy services · Photographic services · Public relations services
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 12 bids on the busiest of 4 lots · 14 suppliers appointed
- Framework period
- 3 yrs · up to 5 yrs from 1 Dec 2025
- Scheme runs until
- 14 Sept 2029
- Buyer regions
- IN
- Supplier levy on call-offs (max %)
- NA
Who may buy through it
United Kingdom’s Foreign Commonwealth and Development Office (FCDO), Business Innovation Science and Trade (BIST) and Other HMG Departments in the India network.
Published description of the framework
Following award of the framework agreements, requirements will ordinarily be awarded through a mini-competition process amongst the suppliers appointed to the relevant lot.
For each requirement, the Contract Manager will issue a detailed scope of work, timeline, deliverables, and any specific event requirements to the framework suppliers within that lot. Suppliers will then be invited to submit a written proposal and commercial quotation. The evaluation of call-off responses will be based on the specific requirement, considering quality, technical approach, delivery capability, and overall value for money.
Where a supplier has recently delivered a similar event to a satisfactory standard and there is a clear operational benefit in maintaining continuity, consistency of delivery, or leveraging existing event knowledge, the Contract Manager may, following discussion with the relevant supplier and subject to demonstrating value for money, make a direct award to that supplier.
A clear justification and audit trail will be maintained for all direct awards. The Contract Manager will maintain records of all call-off evaluations and award decisions to ensure transparency, fair competition, and compliance with the framework terms. The use of multiple suppliers within each lot will promote ongoing competition throughout the framework term while providing flexibility to meet operational requirements efficiently.
Lots and requirements (5)Procurement structure
5 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotEvery one of these 5 lots carries the same published figure, £900,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design & Integration and Print ProductionAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
- Technical & professional ability
Please refer the documentation in tender pack
Lot #2Video Production & Photography ServicesAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
- Technical & professional ability
Please refer the documentation in tender pack
Lot #3Influencer MarketingAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
- Technical & professional ability
Please refer the documentation in tender pack
Lot #4Marketing Research & Public RelationAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
- Technical & professional ability
Please refer the documentation in tender pack
Lot #5Catering ServicesAwardedRenewalceiling above
The source published no individual description for this lot.
- Economic & financial standing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
- Technical & professional ability
Please refer the documentation in tender pack
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical & Social Value: 70%
- Commercial: 30%
Published award criteria (2)
- Technical & Social Value: Weighatage of this lot is alloted 70% to Technical+Social Value and 30% to Commercials
- Commercial: Weighatage of this lot is alloted 70% to Technical+Social Value and 30% to Commercials
- Economic & financial standing
Suppliers/Bidders for this tender should be legally registered in India with relevant trade and government bodies to operate in India. Registered businesses should be compliant with various laws and regulations, including taxations, labour laws and other relevant laws/acts
- Technical & professional ability
Please refer the documentation in tender pack
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Framework Agreements for Events Management and Related Services for…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- United Kingdom’s Foreign Commonwealth and Development Office (FCDO), Business Innovation Science and Trade (BIST) and Other HMG Departments in the India network. · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 Mar 2025, 11:09 GMT
- Last source update
- 17 Sept 2026, 10:06 BST
- Award evaluation window
- Submission end – 3 Nov 2025
- Authority reference
CPG-12169-2025- FTS notice number
2025/S 000-045516- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-04ec95Find a Tender
How it was run
Official notice- Appointment period ends
- 4 Sept 2025, 17:00 BST
- Clarification deadline
- 21 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · NA
Your tender must be submitted via the FCDO's e-sourcing portal (fcdo.bravosolution.co.uk/web/login.html ↗) in accordance with the attached ITT Instructions. Tenders submitted by any other means will not be accepted. Please also note the requirement to register and submit commonly used information on the Central Digital Platform as described in the instructions for completing the invitation to tender.
Important information for all Potential Suppliers: In order to participate and gain access to the Invitation To Tender documentation in relation to this procurement, potential suppliers should access the FCDO's e-sourcing portal (link provided above). Once logged in, search for Project Refrence No. 12169. If a potential supplier is not registered on the portal, click the 'Click here to register!' button, and follow the on-screen instructions to complete registration. Please note the portal operates a Two-Factor Authentication (2FA) login process and unregistered suppliers should read the guidance document available on the portal home page.
Registration take approximately 5 minutes and is free or charge.
Timeline
13 Mar 2025 → 17 Sept 2026 · 10 dates- Planning notice published13 Mar 2025, 11:09 GMT
- Market engagement25 Mar 2025, 23:59 GMT
Suitable and Interested suppliers are invited to a virtual market engagement. The supplier event will place on 25th March 2025 at 11 am (India Time). Please complete the questionnaire (forms.office.com/e/9n62xdW5d4 ↗) by 17:00 hrs (India Time) on 24th March 2025, if you are interested in attending. This event is being held to provide further information and seek your views regarding our open framework agreement for Event Management and related services.
- Next notice expected30 May 2025, 23:59 BST
- Tender notice published4 Aug 2025, 10:23 BST
- Clarification questions by21 Aug 2025, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown4 Sept 2025, 17:00 BST
- Award decision expected by352 days ago3 Nov 2025, 23:59 GMT
- Contract starts325 days ago1 Dec 2025
- Assessment summaries sent66 days ago17 Aug 2026, 00:00 BST
- Latest notice published35 days ago17 Sept 2026, 10:06 BST
Notice history
13 events · 5 releases on Find a Tender · since 13 Mar 2025- Preliminary market engagement notice published13 Mar 2025, 11:09 GMTUK2
- Pipeline notice published22 May 2025, 16:49 BSTUK1
- Published value updated to £6,300,00022 May 2025, 16:49 BSTwas £3,813,560
- Status changed to planned22 May 2025, 16:49 BST
- Tender notice published4 Aug 2025, 10:23 BSTUK4
- Published value updated to £4,500,0004 Aug 2025, 10:23 BSTwas £6,300,000
- Status changed to active4 Aug 2025, 10:23 BST
- Procurement method changed4 Aug 2025, 10:23 BST
- Deadline published: 4 Sept 2025, 17:00 BST4 Aug 2025, 10:23 BST
- Contract award notice published17 Aug 2026, 06:50 BSTUK6
- Status changed to complete17 Aug 2026, 06:50 BST
- Contract signature expected27 Aug 2026, 23:59 BSTscheduled
- Contract details notice published17 Sept 2026, 10:06 BSTUK7
Routine re-releases (5)
- 2025-05: 1 release · 22 May 2025
- 2025-03: 1 release · 13 Mar 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£875,000 is the framework's published maximum, restated by the publisher on 4 award rows. It is one ceiling, not 4 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design & Integration and Print Production1 award | |||
| Eventkraft Marketing Solutions Private Limited, Imprexive Marketing Solutions Private Limited, Integrated Conference & Event Management, Pavilions and Interiors India Private Limited, Phase1 Events and Entertainment Private Limited, Redefine Marcom Private Limited +1 moreOpen Framework Agreements for Events Management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India network1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The initial 3 years of the contract will come to an end on 31st August 2029. Contract has an option to extend the contract for further 2 years i.e. 31st August 2031 Considering the open framework contract, the framework will be re-open at the end of 3 years so that existing and new bidders can share their proposal for further 2 years. | ceiling above | 10 Aug 2026 | Awarded |
| Lot 2 · Video Production & Photography Services1 award | |||
| AVP Entertainments, Imprexive Marketing Solutions Private Limited, Kestone Integrated Marketing Services, M Live Events and Promotions Private Limited, Redefine Marcom Private Limited, Shobiz Experiential Communications Private Limited +1 moreOpen Framework Agreements for Events Management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India network1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The initial 3 years of the contract will come to an end on 31st August 2029. Contract has an option to extend the contract for further 2 years i.e. 31st August 2031 Considering the open framework contract, the framework will be re-open at the end of 3 years so that existing and new bidders can share their proposal for further 2 years. | ceiling above | 10 Aug 2026 | Awarded |
| Lot 3 · Influencer Marketing1 award | |||
| M Live Events and Promotions Private Limited, The Brand Brewery Private Limited, VVAC Business of Ideas Private LimitedOpen Framework Agreements for Events Management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India network1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2031Extensions: The initial 3 years of the contract will come to an end on 31st August 2029. Contract has an option to extend the contract for further 2 years i.e. 31st August 2031 Considering the open framework contract, the framework will be re-open at the end of 3 years so that existing and new bidders can share their proposal for further 2 years. | ceiling above | 10 Aug 2026 | Awarded |
| Lot 4 · Marketing Research & Public Relation1 award | |||
| Buzz Exhibitions Private Limited, Imprexive Marketing Solutions Private LimitedOpen Framework Agreements for Events Management and related services for the British High Commission (New Delhi) and British Deputy High Commissions across India network1 Sept 2026 – 31 Aug 2029 · up to 31 Aug 2030Extensions: The initial 3 years of the contract will come to an end on 31st August 2029. Contract has an option to extend the contract for further 2 years i.e. 31st August 2031 Considering the open framework contract, the framework will be re-open at the end of 3 years so that existing and new bidders can share their proposal for further 2 years. | ceiling above | 10 Aug 2026 | Awarded |
| Lot 5 · Catering Services1 award | |||
| supplier not published | — | 15 Jul 2026 | Awarded |
Contracts
All 4 of these contracts carry the same published figure, £525,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot-1- Event Management Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design and Integration, Print Production · Eventkraft Marketing Solutions Private Limited, Imprexive Marketing Solutions Private Limited, Integrated Conference & Event Management, Pavilions and Interiors India Private Limited, Phase1 Events and Entertainment Private Limited, Redefine Marcom Private Limited +1 more
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 14 Sept 2029
- Status
- active
6 agreed KPIs: On-time Delivery · Technical Performance · Timely Invoicing …
- On-time Delivery, The event set up is delivered within the agreed time frame (min 2 hours before event start time)
- Technical Performance, The audio-visual and lighting equipment is fit for purpose, with any problems resolved within 15 mins.
- Timely Invoicing, Invoices will be issued within 7 days after the event finishes
- Sustainable Sourcing, Evaluation of the % of sustainable materials used in comparison to the entire setup
- Unique Event Concepts and Creative Collaboration, Measures the number of innovative and unique themes or concepts introduced in events, including number and quality of collaborations with creative professionals.
- Budget Adherence, The agreed upon scope of work was delivered in the allocated budget
Lot-2: Video Production & Photography Services · AVP Entertainments, Imprexive Marketing Solutions Private Limited, Kestone Integrated Marketing Services, M Live Events and Promotions Private Limited, Redefine Marcom Private Limited, Shobiz Experiential Communications Private Limited +1 more
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 14 Sept 2029
- Status
- active
9 agreed KPIs: Creative solutions and clear objectives · On-time Delivery · Technical Performance …
- Creative solutions and clear objectives, Define the objectives and metrics on how event will be measured.
- On-time Delivery, Measures the deliverables against the targets captured.
- Technical Performance, Assesses the reliability and effectiveness of messaging
- Vendor Quality Score, Evaluates the reliability, quality of service, and adherence to timelines
- Unique Event Concepts, Measures the number of innovative and unique themes/ ideas introduced in events, including sentiment from organiser and attendee feedback
- Event Execution Accuracy, Tracks the number of errors or issues during the engagement and execution and identifies swift resolutions
- Timely Invoicing, Tracks the time taken to issue invoices after the event
- Budget Adherence, Measures the percentage of budget categories that stayed within their allocated amounts
- Adjust Strategies, Analyse the progress at various intervals and make necessary adjustments to listed strategy. This could involve refining messaging, targeting different media outlets, or changing tactics.
Lot-3: Influencer Marketing Services · M Live Events and Promotions Private Limited, The Brand Brewery Private Limited, VVAC Business of Ideas Private Limited
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 14 Sept 2029
- Status
- active
5 agreed KPIs: Creative solutions and clear objectives · On-time Delivery · Technical Performance …
- Creative solutions and clear objectives, Define the objectives and metrics on how event will be measured.
- On-time Delivery, Measures the deliverables against the targets captured.
- Technical Performance, Assesses the reliability and effectiveness of messaging
- Vendor Quality Score, Evaluates the reliability, quality of service, and adherence to timelines
- Unique Event Concepts, Measures the number of innovative and unique themes/ ideas introduced in events, including sentiment from organiser and attendee feedback
Lot-4: Marketing Research and Public Relations · Buzz Exhibitions Private Limited, Imprexive Marketing Solutions Private Limited
- Signed
- 11 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 14 Sept 2029
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Events Planning, Management and Delivery, including Audio Visuals (AV) Equipment, Services Design & Integration and Print Production | 12final-stage tenders · 22 at stage one | 12 | 0 | — |
| 2 · Video Production & Photography Services | 7final-stage tenders | 7 | 0 | — |
| 3 · Influencer Marketing | 3final-stage tenders · 6 at stage one | 3 | 0 | — |
| 4 · Marketing Research & Public Relation | 2final-stage tenders · 3 at stage one | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
14 commercial parties on the notice- AVP EntertainmentsFramework contractor
- Buzz Exhibitions Private LimitedFramework contractor
- Eventkraft Marketing Solutions Private LimitedFramework contractor
- Imprexive Marketing Solutions Private LimitedFramework contractor
- Integrated Conference and Event ManagementFramework contractor
- Kestone Integrated Marketing ServicesFramework contractor
- M Live Events and Promotions Private LimitedFramework contractor
- Pavilions and Interiors India Private LimitedFramework contractor
- Phase1 Events and Entertainment Private LimitedFramework contractor
- Redefine Marcom Private LimitedFramework contractor
Show 4 more suppliers
- Seventy Seven Entertainment Private LimitedFramework contractor
- Shobiz Experiential Communications Private LimitedFramework contractor
- The Brand Brewery Private LimitedFramework contractor
- VVAC Business of Ideas Private LimitedFramework contractor
Official documents & specifications (12)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 4 more notices
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender