Official UK procurement notice
Framework Agreement for the provision of Undertaking and Production of Water Hygiene Risk Assessments and Audits
Authority: Staffordshire County Council (Local council)·On behalf of: South Staffordshire District Council
What is being bought
Published requirement descriptionThe Council has awarded a Framework Agreement for the provision of Water Hygiene Risk Assessments and Audits.
The works covered by this contract are intended to:
- Comply with the requirement of the Approved Code of Practice L8 (the control of legionella bacteria in water systems) to maintain current legionella risk assessments
- Assess the risk of scalding
- Assess compliance with the water regulations.
The above will be achieved by the successful contractor undertaking site-based surveys and audits to produce water hygiene risk assessments.
The systems to be covered by this Contract are both hot and cold domestic systems, together with any permanently connected equipment including rainwater harvesting systems but excluding air conditioning equipment, swimming pools and hydrotherapy pools.
Currently there are 493 properties across a range of local authority properties which include schools, residential homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.
- The authority expects to re-tender this requirement around 15 Jan 2030, 23:59 GMT.
CPV: Consulting services for water-supply and waste consultancy · Primary water systems · Water distribution and related services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 8 bids received (8.0 per place) · 1 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 1 Jun 2026
- Supplier levy on call-offs (max %)
- 0.30% of call-off value · Please review the Framework Agreement, clause 12.
Who may buy through it
Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Published description of the framework
Direct Award - as this is a single supplier framework.
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£330,000
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Competency requirements:
- The Contractor must be registered with the Legionella Control Association (LCA) for:
o Legionella Risk Assessment Services
- All personnel undertaking these works must demonstrate the attendance and successful completion of a recognised course for carrying out risk assessments for Legionella and water hygiene control by a nationally recognised organisation. Examples of such courses include:
o City & Guilds - Risk Assessment for Legionella and Water Hygiene Control in Water Systems (WH004)
o The Water Management Society - Legionella Risk Assessment Hot & Cold Water Systems Qualification - W300
- All personnel must have a thorough knowledge of the implications and significance of the Water Regulations, ACoP L8, HSG274 and of all procedures necessary to identify inadequacies of operation, unsafe conditions and unauthorised alterations which constitute potential hazards.
- Any personnel utilised on this contract must have undertaken asbestos awareness training within the past 12 months accredited by the UK Asbestos Training Association (UKATA), Independent Asbestos Training Providers (IATP) or equivalent. This training must be continuous, with a valid certificate maintained at all times within a 12-month period.
- Any personnel utilised on this contract must evidence training for working at heights within the past 5 years
- Any personnel operating specific access equipment must evidence training within the past 12 months for that type of equipment such as ladders, scaffold towers, MEWP's or safe use of lanyard and harnesses as required by the site conditions and bespoke risk assessment.
- The Contractor will be required to evidence that regular training sessions are held to ensure that supervisors and operatives are continually updated in safe working practices and new legislation.
Any personnel utilised on this contract must have an Enhanced DBS check
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Working Example: 8%
- Knowledge: 8%
- Health and Safety: 8%
- Quality Assurance Processes and Procedures: 7%
- Communication: 7%
- Price: 60%
- Environmental: 2%
Published award criteria (7)
- Working Example
- Knowledge
- Health and Safety
- Quality Assurance Processes and Procedures
- Communication
- Environmental
- Price
- Technical & professional ability
Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:
- To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗
2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.
Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above
Note 2 - where brand names are mentioned, the Authority will consider equivalents
Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award
Competency requirements:
- The Contractor must be registered with the Legionella Control Association (LCA) for:
o Legionella Risk Assessment Services
- All personnel undertaking these works must demonstrate the attendance and successful completion of a recognised course for carrying out risk assessments for Legionella and water hygiene control by a nationally recognised organisation. Examples of such courses include:
o City & Guilds - Risk Assessment for Legionella and Water Hygiene Control in Water Systems (WH004)
o The Water Management Society - Legionella Risk Assessment Hot & Cold Water Systems Qualifi…
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the provision of Undertaking and Production of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 15 Jan 2030
- First published
- 4 Feb 2026, 10:11 GMT
- Last source update
- 20 May 2026, 08:36 BST
- Award evaluation window
- Submission end – 17 Apr 2026
- Authority reference
IA3767- FTS notice number
2026/S 000-009806- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06467eFind a Tender
- Risks
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets
2 The parties agree that in the event of a Local Government Re-organisation:-
2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.
How it was run
Official notice- Appointment period ends
- 9 Mar 2026, 12:00 GMT
- Clarification deadline
- 2 Mar 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · 0.30% of call-off value · Please review the Framework Agreement, clause 12.
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
supplierlive.proactisp2p.com ↗
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Timeline
4 Feb 2026 → 1 Jun 2026 · 8 dates- Tender notice published258 days ago4 Feb 2026, 10:11 GMT
- Clarification questions by231 days ago2 Mar 2026, 23:59 GMT
- Admission / appointment period ends225 days ago · period end, not a bid countdown9 Mar 2026, 12:00 GMT
- Award decision expected by185 days ago17 Apr 2026, 23:59 BST
- Assessment summaries sent173 days ago30 Apr 2026, 00:00 BST
- Standstill ends160 days ago12 May 2026, 23:59 BST
- Latest notice published153 days ago20 May 2026, 08:36 BST
- Contract starts141 days ago1 Jun 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 4 Feb 2026- Tender notice published4 Feb 2026, 10:11 GMTUK4
- Contract award notice published30 Apr 2026, 15:21 BSTUK6
- Status changed to complete30 Apr 2026, 15:21 BST
- Contract signature expected19 May 2026, 23:59 BSTscheduled
- Contract details notice published20 May 2026, 08:36 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Life Environmental Services LtdSME12 Jun 2026 – 11 Jun 2028 · up to 11 Jun 2030Extensions: 2 x 1 years to extend to 11th June 2029 and 11th June 2030 | £330,000 | 24 Apr 2026 | Awarded |
Contracts
Contract 1 · Life Environmental Services LtdSME
- Signed
- 19 May 2026
- Value
- £330,000
- Period
- 15 Jun 2026 – 14 Jun 2028 · up to 14 Jun 2030 with extensions
- Status
- active
- Extensions
- 2 x 1 years to extend to 14th June 2029 and 14th June 2030
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders · 10 at stage one | 7 | 0 | — |
Contracting authority & participating public bodies
4 public bodies on the noticeOther public bodies
- Cannock Chase District CouncilProcuring entityLocal Authority who may use the Framework once awarded. No involvement in the tender process
- South Staffordshire District CouncilProcuring entityLocal Authority who may use the Framework once awarded. No involvement in the tender
- Stafford Borough CouncilProcuring entityLocal Authority who may use the Framework once awarded. No involvement in the tender process
Framework contractors & participating bidders
1 commercial party on the notice- LIFE ENVIRONMENTAL SERVICES LIMITEDFramework contractor
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications SCC E-Tendering Portal User Guide
- Signed contract IA3767 Framework Agreement.pdf
- Signed contract IA3767 Schedule 5 Call off Terms and Conditions.pdf
- Bidding documents and specifications Proactis E-tendering system
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender