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Published 20 Oct 2022, 17:06 BST

Official UK procurement notice

Framework Agreement for the provision of Servicing and Maintenance of Fire Alarm Systems including Automatic and Manual Fire Detection, Gas Suppression Systems, Sprinklers and Dry Risers

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 8 public authorities

Framework agreementServicesOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Installation services (except software) (51) Delivery: UK
Framework ceiling (notional)£480,000framework ceiling, not attributable revenue
Submissions closed 21 Nov 2022awarded 31 Aug 2023
Framework period 4 yrsends 18 Jan 2027 · extension options published · starts 19 Jan 2023

What is being bought

Published requirement description

This Framework Agreement is for the planned preventative and the responsive maintenance of Automatic and Manual Fire Alarm Systems.

CPV: Burglar and fire alarms · Installation services of fire protection equipment

How this framework works

From the published notice
Places
up to 1 suppliers · 7 bids received (7.0 per place) · 2 appointed (full)
Framework period
4 yrs from 19 Jan 2023

The lotProcurement structure

single lot · value published
Lot #1This a semi-comprehensive service contract only, comprised of the below service and…Awarded 4 yrsPublished value£480,000

This a semi-comprehensive service contract only, comprised of the below service and maintenance requirements:

Fire Alarm Systems - Fully Comprehensive Contract (with exceptions)

The contractor should be aware that there are several Wireless Fire Alarm Systems installed in various properties. All items of equipment and consumables including batteries etc. shall be replaced under the terms of this contract apart from the exceptions listed in clause 1.8. The tenderer shall include for maintenance visits as detailed in the Pricing Matrix to keep the systems in safe working order.

Associated Systems- Sprinkler Systems, Gas Suppression Systems, Dry Risers and Smoke Ventilation Systems - Service Only Contract.

Ancillary Equipment is to be function tested during the Fire Alarm service visit. The service, repair or replacement of these, do not form part of the Contract. The following equipment is deemed to be ancillary equipment:

  • Overhead and floor mounted door retainer and closer units, e.g. Briton 996 etc.
  • Ventilation dampers
  • Automated motorised shutters, control units, relays etc.
  • Deaf Alert Devices or similar Hearing Loop connected equipment
  • Magnetic door locks or access control hardware linked to the Fire Alarm System
  • Refuge alarm and Communication systems

All planned maintenance shall be in accordance with the relevant manufacturer's instructions, British Standards and Codes of Practice, and the current Health and Safety Legislation and include the additional requirements of this contract where applicable.

Please note this is a Single Supplier Framework. Additional information: Due to a change of supplier, the award has reverted back to the evaluation and the Council are now awarding Lantern Fire and Security Limited.

Please note Stafford Borough Council, Cannock Chase District and South Staffordshire Council are not responsible for this procedure, they are a named organisation who may call off from the Framework

Contract period: 19 Jan 2023 – 18 Jan 2027 (4 yrs)
Delivery: UK · Staffordshire
Extensions: Options to extend for a further 2 x 12 month to the 30 September 2026 and 30 September 2027Variant bids: not allowed
31625000 Burglar and fire alarms

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Quality: 20
  • Price: 80
Conditions of participation1
  • Technical & professional ability

    List and brief description of selection criteria

    Staffordshire County Council require its successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

    To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗

    Valid and compliant member of an independent pre-qualification accrediting body. For example, Constructionline (accredited to a minimum membership level of 'SILVER') or other equivalent bodies, offer such a service.

    Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

    Note 2 - where brand names are mentioned, the Authority will consider equivalents

    Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award

    PAS91 C4: Health and safety: policy and capability or provide an exemption (details provided in the Questionnaire).

    Suppliers are required to make sure trained members of staff meet the competency requirements detailed in points below:

    All personnel must evidence successful completion of at least one of the following qualifications:

    o Fire Industry Association (FIA Unit 4) - Installation and Testing

    o Fire Industry Association (FIA Unit 5) - Fire Alarm Maintenance

    All personnel maintaining associated systems (e.g. sprinklers, dry risers & gas suppression) …

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the provision of Servicing and Maintenance of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
20 Oct 2022, 17:06 BST
Last source update
28 Sept 2023, 15:54 BST
Award evaluation window
21 Nov 2022 – …
Authority reference
IA2861
FTS notice number
2023/S 000-028671
Classification (CPV)
Burglar and fire alarmsInstallation services of fire protection equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-037796 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list

Tender documents are also served through a separate tool: https://supplierlive.proactisp2p.com ↗

Appointment period ends
21 Nov 2022, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
21 Nov 2022, 12:30 GMT
Detailed submission instructions & authority contactsFrom official release

supplierlive.proactisp2p.com ↗

Timeline

21 Nov 2022 → 28 Sept 2023 · 5 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Nov 2022, 12:00 GMT
  2. Bids opened
    21 Nov 2022, 12:30 GMT
  3. Contract starts
    19 Jan 2023
  4. Bids must remain valid until
    17 Feb 2023, 23:59 GMT
  5. Notice published
    28 Sept 2023, 15:54 BST

Notice history

2 events · 3 releases on Find a Tender · since 12 Jan 2023
  1. Status changed to complete
    12 Jan 2023, 15:01 GMT
  2. Buyer details updated
    28 Sept 2023, 15:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 76 from SMEs
Contracts signed 2latest 31 Aug 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Framework Agreement for the provision of Servicing and Maintenance of Fire Alarm Systems including Automatic and Manual Fire Detection, Gas Suppression Systems, Sprinklers and Dry Risers

    Signed
    31 Aug 2023
    Value
    —
    Period
    … – 18 Jan 2027
    Status
    active

  • Framework Agreement for the provision of Servicing and Maintenance of Fire Alarm Systems including Automatic and Manual Fire Detection, Gas Suppression Systems, Sprinklers and Dry Risers

    Signed
    29 Dec 2022
    Value
    £480,000
    Period
    … – 18 Jan 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
This a semi-comprehensive service contract only, comprised of the below service and…7bids · 7 electronic6—£480,000 – £1,600,000
Whole notice———£380,000 – £480,000

Contracting authority & participating public bodies

5 public bodies on the notice

Staffordshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Tipping Street, STAFFORD, West Midlands, ST162DHContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.