Official UK procurement notice
Framework Agreement for the Provision of Service and Maintenance of Hearing Equipment
Authority: Staffordshire County Council (Local council)·Consortium: 4 public authorities
What is being bought
Published requirement descriptionThis Contract is for the service, testing and maintenance of hearing and magnifying equipment across approximately 42 properties covered by the existing arrangement. Work carried out shall be completed in accordance with:
- The Electricity at Work Regulations 1989.
- Manufacturers Instructions.
- BS EN IEC 60118-4.
- Waste Electrical and Electronic Equipment (WEEE) regulations.
- Health and Safety at work act 1974.
- Any other relevant British/European ACOP associated with the servicing and maintenance of Hearing Equipment.
The tenderer shall include for a Planned Maintenance visit for each property every 12 months.
Responsive Maintenance - A callout facility will be required to deliver responsive maintenance activities with a 24-hour response limit.
CPV: Electrical services · Electrical-system repair services · Repair and maintenance services of electrical distribution equipment · Technical inspection and testing services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1 suppliers · 1 appointed (full)
- Framework period
- 2 yrs · up to 4 yrs from 20 Oct 2025
- Supplier levy on call-offs (max %)
- 0.30% of call-off value · Please review the Framework Agreement, clause 12.
Who may buy through it
Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Published description of the framework
Single Supplier Framework
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Health and Safety: 5%
- Working Example: 5%
- Quality Assurance Processes and Procedures: 4%
- Communication: 4%
- Price: 80%
- Environmental: 2%
Published award criteria (6)
- Health and Safety
- Working Example
- Quality Assurance Processes and Procedures
- Communication
- Environmental
- Price
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Provision of Service and Maintenance of…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Aug 2025, 17:35 BST
- Last source update
- 22 Oct 2025, 14:29 BST
- Authority reference
IA3603- FTS notice number
2025/S 000-048199- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058692Find a Tender
How it was run
Official notice- Appointment period ends
- 9 Sept 2025, 12:00 BST
- Clarification deadline
- 2 Sept 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Supplier levy on call-offs (max %)
- call-off levy · 0.30% of call-off value · Please review the Framework Agreement, clause 12.
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.
supplierlive.proactisp2p.com ↗
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3603.
Timeline
12 Aug 2025 → 22 Oct 2025 · 5 dates- Tender notice published12 Aug 2025, 17:35 BST
- Clarification questions by2 Sept 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown9 Sept 2025, 12:00 BST
- Contract starts366 days ago20 Oct 2025, 00:00 BST
- Latest notice published364 days ago22 Oct 2025, 14:29 BST
Notice history
3 events · 2 releases on Find a Tender · since 12 Aug 2025- Tender notice published12 Aug 2025, 17:35 BSTUK4
- Contract details notice published22 Oct 2025, 14:29 BSTUK7
- Status changed to complete22 Oct 2025, 14:29 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 1
- Signed
- 21 Oct 2025
- Value
- £100,000
- Period
- 21 Oct 2025 – 19 Oct 2027 · up to 19 Oct 2029 with extensions
- Status
- active
- Extensions
- 2 x 1 years to 19th October 2028 and 19th October 2029
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Cannock Chase District CouncilContracting authorityPublic authority - sub-central government
- South Staffordshire District CouncilContracting authorityPublic authority - sub-central government
- Stafford Borough CouncilContracting authorityPublic authority - sub-central government
Framework contractors & participating bidders
1 commercial party on the notice- A.E.CHAPMAN & CO.,(OLD HILL)LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications SCC E-Tendering Portal User Guide
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender