Official UK procurement notice
Framework Agreement for the provision of Memorial Supplies and Services
Authority: Stafford Borough Council (Local council)
What is being bought3 lots · detail below
Published requirement descriptionStafford Borough Council has awarded a Framework Agreement for the provision of Memorial Supplies and Services.
The scope of activity is to provide memorial supplies and services across three cemeteries (3 lots) in Stafford Borough, they are Tixall Road Cemetery, Eccleshall Road Cemetery and Stone Cemetery.
- The authority expects to re-tender this requirement around 1 Sept 2029, 23:59 BST.
CPV: Funeral and related services · Funeral supplies
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 3 suppliers · 3 bids on the busiest of 3 lots (1.0 per place) · 2 appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Mar 2026
Published description of the framework
Stafford Borough Council has procured a Framework Agreement for the provision of Memorial Supplies and Services.
The scope of activity is to provide memorial supplies and services across three cemeteries in Stafford Borough, they are Tixall Road Cemetery, Eccleshall Road Cemetery and Stone Cemetery.
Lot 1. Rowan Garden and Gazebo Cremated Remains Plaques
Lot 2. Rowan Garden (K-Plot) Cremated Remains Plaques
Lot 3. Sanctum Cremated Remains Plaques and Dovecote Memorial Plaques
Each lot has awarded a single supplier.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lotLot #1Rowan Garden & Gazebo Cremated Remains PlaquesAwardedRenewalPublished value£90,000
The source published no individual description for this lot.
- Economic & financial standing
- Confirmation of insurances
- Technical & professional ability
- CAS: Health and Safety (an exemption can be provided rather than answering the questions)
Lot #2Rowan Garden (K-Plot) Cremated Remains PlaquesAwardedRenewalPublished value£20,000
The source published no individual description for this lot.
- Economic & financial standing
- Confirmation of insurances
- Technical & professional ability
- CAS: Health and Safety (an exemption can be provided rather than answering the questions)
Lot #3Sanctum Cremated Remains Plaques and Dovecote Memorial PlaquesAwardedRenewalPublished value£85,000
The source published no individual description for this lot.
- Economic & financial standing
- Confirmation of insurances
- Technical & professional ability
- CAS: Health and Safety (an exemption can be provided rather than answering the questions)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Memorial supplies & Services (Cremated Remains): 15%
- Deliveries and Collections: 20%
- Price: 60%
- Environmental: 5%
Published award criteria (4)
- Memorial supplies & Services (Cremated Remains)
- Deliveries and Collections
- Environmental
- Price
- Economic & financial standing
- Confirmation of insurances
- Technical & professional ability
- CAS: Health and Safety (an exemption can be provided rather than answering the questions)
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the provision of Memorial Supplies and Services” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Sept 2029
- First published
- 7 Nov 2025, 13:12 GMT
- Last source update
- 10 Apr 2026, 10:07 BST
- Award evaluation window
- Submission end – 23 Jan 2026
- Authority reference
IA3660- FTS notice number
2025/S 000-072029- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05dcc8Find a Tender
- Risks
Local Government Re-organisation
1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".
1.2 In March 2025, Stafford Borough Council submitted their suggested re-organisation plan to the Government and are awaiting a response.
1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.
1.4 Whilst the expected impact of most changes to Local Government will be settled at government level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.
1.5 Updates on proposals and changes can be found on the Stafford website.
2 The parties agree that in the event of a Local Government Re-organisation:-
2.1 that reorganisation of local authorities may result in the transfer, assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence, the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and
2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder.
2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the goods and services provided under this current agreement.
How it was run
Official notice- Appointment period ends
- 9 Dec 2025, 12:00 GMT
- Clarification deadline
- 2 Dec 2025, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The tender documents are available through the e-tendering system 'Proactis'.
supplierlive.proactisp2p.com ↗
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.
Timeline
7 Nov 2025 → 10 Apr 2026 · 7 dates- Tender notice published350 days ago7 Nov 2025, 13:12 GMT
- Clarification questions by324 days ago2 Dec 2025, 23:59 GMT
- Admission / appointment period ends318 days ago · period end, not a bid countdown9 Dec 2025, 12:00 GMT
- Award decision expected by272 days ago23 Jan 2026, 23:59 GMT
- Contract starts236 days ago1 Mar 2026
- Assessment summaries sent220 days ago17 Mar 2026
- Latest notice published196 days ago10 Apr 2026, 10:07 BST
Notice history
5 events · 3 releases on Find a Tender · since 7 Nov 2025- Tender notice published7 Nov 2025, 13:12 GMTUK4
- Contract award notice published17 Mar 2026, 10:36 GMTUK6
- Status changed to complete17 Mar 2026, 10:36 GMT
- Contract details notice published10 Apr 2026, 10:07 BSTUK7
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Rowan Garden & Gazebo Cremated Remains Plaques1 award | |||
| EMERYS MONUMENTAL SERVICES LIMITEDSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 1 years from the 1st May 2028 to 30th April 2029 and 1st May 2029 to 30th April 2030 | £90,000 | 16 Mar 2026 | Awarded |
| Lot 2 · Rowan Garden (K-Plot) Cremated Remains Plaques1 award | |||
| EMERYS MONUMENTAL SERVICES LIMITEDSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 1 years from the 1st May 2028 to 30th April 2029 and 1st May 2029 to 30th April 2030 | £20,000 | 16 Mar 2026 | Awarded |
| Lot 3 · Sanctum Cremated Remains Plaques and Dovecote Memorial Plaques1 award | |||
| Odlings LimitedSME1 May 2026 – 30 Apr 2028 · up to 30 Apr 2030Extensions: 2 x 1 years from the 1st May 2028 to 30th April 2029 and 1st May 2029 to 30th April 2030 | £85,000 | 16 Mar 2026 | Awarded |
Contracts
Lot 1. Rowan Garden and Gazebo Plaques · EMERYS MONUMENTAL SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £90,000
- Period
- 13 Apr 2026 – 12 Apr 2028 · up to 12 Apr 2030 with extensions
- Status
- active
- Extensions
- 2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030
Lot 2. Rowan Garden Plaques · EMERYS MONUMENTAL SERVICES LIMITEDSME
- Signed
- 31 Mar 2026
- Value
- £20,000
- Period
- 13 Apr 2026 – 12 Apr 2028 · up to 12 Apr 2030 with extensions
- Status
- active
- Extensions
- 2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030
Lot 3. Sanctum Cremated Remains Plaques · Odlings LimitedSME
- Signed
- 31 Mar 2026
- Value
- £85,000
- Period
- 13 Apr 2026 – 12 Apr 2028 · up to 12 Apr 2030 with extensions
- Status
- active
- Extensions
- 2 x 1 years from the 13th April 2028 to 12th April 2029 and 13th April 2029 to 12th April 2030
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Rowan Garden & Gazebo Cremated Remains Plaques | 3final-stage tenders | 3 | 0 | — |
| 2 · Rowan Garden (K-Plot) Cremated Remains Plaques | 3final-stage tenders | 3 | 0 | — |
| 3 · Sanctum Cremated Remains Plaques and Dovecote Memorial Plaques | 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
2 commercial parties on the notice- EMERYS MONUMENTAL SERVICES LIMITEDFramework contractor
- ODLINGS LIMITEDFramework contractor
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Signed contract Memorial_Supplies_&_Services_Call Off Terms_Below-Threshold_03.12.25_clean.docx
- Bidding documents and specifications eTendering Portal User Guide
- Signed contract Memorial_Supplies_&_Services_Call Off Terms_Below-Threshold_03.12.25_clean.docx
- Signed contract Memorial_Supplies_&_Services_Call Off Terms_Below-Threshold_03.12.25_clean.docx
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender