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Published 26 Sept 2022, 13:31 BST

Official UK procurement notice

Framework agreement for the provision of e-Resources for East Midlands Library (EMLIB) Consortium

Official notice

Authority: Nottinghamshire County Council (Local council)·Consortium: 7 public authorities

Framework agreement4 lotsServicesOpen procedureSME suitableMax 4 lots per supplier
Sectors: Recreational, cultural and sporting services (92) Delivery: East Midlands (UKF)
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Submissions closed 28 Oct 2022awarded 26 Jan 2023
Lots 4max 4 won per supplier

What is being bought4 lots · detail below

Published requirement description

Nottinghamshire County Council (the Council) is undertaking this procurement on behalf of the East Midlands Libraries (EMLIB) Consortium to establish a framework agreement for the supply of a range of e-Resources, namely e-Books, e-Audiobooks, e-Magazines and e-Newspapers.

East Midlands Libraries (EMLIB) Consortium and joint procurement approach

There are 7 councils currently within the Consortium, all neighbouring authorities in the East Midlands regions.

  1. Culture, Learning and Libraries (Midlands) (known as “Inspire”) (i.e., Nottinghamshire County Council’s Libraries operating as a charitable organisation)
  2. Nottingham City Council
  3. Derbyshire County Council
  4. Derby City Council
  5. Leicestershire County Council
  6. Leicester City Council
  7. Rutland County Council

This is a collaborative procurement exercise undertaken by all the Consortium members listed above. Any resulting framework agreement will be entered into by Inspire. Each Consortium member will be able to access the framework and will be responsible for sourcing the services they require with each supplier and will enter individual call-off contracts.

The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.

This new framework agreement will replace the current framework ‘Provision of e-Resources for East Midlands Library (EMLIB) consortium’ reference DN377239 which will end on the 31st of March 2023.

This is a new competitive procurement process using an open procedure conducted in accordance with the light touch regime of the Public Procurement 2015 Regulations and advertised in the Find a Tender Service Find high value contracts in the public sector - GOV.UK (www.gov.uk ↗)

www.eastmidstenders.org ↗

Reference DN632795

CPV: Library services

How this framework works

From the published notice
Bids received
3 bids on the busiest of 4 lots · 3 suppliers appointed

Lots and requirements (4)Procurement structure

4 lots · all with a published value · win at most 4 of them · evaluation weights differ by lot

Every one of these 4 lots carries the same published figure, £1,080,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1BooksAwardedceiling above

Supply of eBooks.

The Consortium requires the provision of a wide range of eBooks

Delivery: East Midlands
Extensions: The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
92511000 Library services
Lot #2e-AudiobooksAwardedceiling above

Supply of e-Audiobooks

The Consortium requires the provision of a wide range of e-Audiobooks across the age ranges - children, young adults, adults for both fiction and non-fiction.

Delivery: East Midlands
Extensions: The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
92511000 Library services
Lot #3MagazinesAwardedceiling above

Supply of e-Magazines

The Consortium requires the provision of a wide range of e-Magazines

Delivery: East Midlands
Extensions: The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
92511000 Library services
Lot #4NewspapersAwardedceiling above

Supply of e-Newspapers.

The Consortium requires the provision of a wide range of e-Newspapers

Delivery: East Midlands
Extensions: The term of the framework agreement will be for 4 years from 1st April 2023, with an opportunity to extend for a further 2 years in 12-month increments, making the maximum term 6 years.
92511000 Library services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Books97403
2 · e-Audiobooks97403
3 · Magazines97403
4 · Newspapers97403

Overall weighting for Quality 60%

Overall weighting for Price 40%

Shortlisting
Bidders must complete the Selection Questionnaire (SQ) on-line. Quality Response, often referred to as “Method Statements”, bidders must complete the Quality Response questions, On-line for each lot they are bidding for. Bidders must complete and submit a pricing offer.
What this means for your bid
  • Price carries 40 points on every lot: a 10% discount moves about 4 points.
  • “Framework agreement for the provision of e-Resources for East Midlands…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
26 Sept 2022, 13:31 BST
Last source update
2 May 2023, 11:00 BST
Award evaluation window
19 Dec 2022 – …
Authority reference
DN632795
FTS notice number
2023/S 000-012464
Classification (CPV)
Library services
Delivery area
East Midlands (UKF)
Official registry OCID
ocds-h6vhtk-036b6b Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
28 Oct 2022, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Advert/Index ↗

Timeline

28 Oct 2022 → 2 May 2023 · 2 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 Oct 2022, 14:00 BST
  2. Notice published
    2 May 2023, 11:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    2 May 2023, 11:00 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 32 from SMEs · busiest of 4 lots
Contracts signed 7latest 26 Jan 2023

7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 e-Books

    Signed
    26 Jan 2023
    Value
    £40,000
    Status
    active

  • Lot 2 e-Audiobooks

    Signed
    26 Jan 2023
    Value
    ceiling above
    Status
    active

  • Lot 2 e-Audiobooks

    Signed
    26 Jan 2023
    Value
    ceiling above
    Status
    active

  • Lot 2 e-Audiobooks

    Signed
    26 Jan 2023
    Value
    ceiling above
    Status
    active

  • Lot 3 e-Magazines

    Signed
    26 Jan 2023
    Value
    £400,000
    Status
    active

  • Lot 3 e-Magazines

    Signed
    26 Jan 2023
    Value
    £400,000
    Status
    active

  • Lot 4 e-Newspapers

    Signed
    26 Jan 2023
    Value
    £540,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Books2bids · 2 electronic · 2 from abroad1——
2 · e-Audiobooks3bids · 3 electronic · 2 from abroad2——
3 · Magazines2bids · 2 electronic · 2 from abroad1——
4 · Newspapers1bids · 1 electronic · 1 from abroad0——

Contracting authority & participating public bodies

7 public bodies on the notice

Nottinghamshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services County Hall, Loughborough Road Westbridgford, Nottinghamshire, East Midlands, NG2 7QPContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Framework contractors & participating bidders

4 commercial parties on the notice
  • Bolinda UK Ltd.Framework contractor The Pavilion, Newbury Business Park, London Road, Newbury, South East, RG14 2PZContact email, phone
  • OverDrive Global LtdFramework contractor One OverDrive Way, Cleveland, US, OH 44125Contact email, phone
  • OverDrive Global, Ltd.Framework contractor One OverDrive Way,, Cleveland, US, OH 44125Contact email, phone
  • Ulverscroft LimitedFramework contractor The Green, Bradgate Road, Anstey, East Midlands, LE7 7FUContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.