Official UK procurement notice
Framework Agreement for the Provision of CCTV Services to Caerphilly County Borough Council
Authority: Caerphilly County Borough Council (Local council)
What is being bought6 lots · detail below
Published requirement descriptionCaerphilly County Borough Council sought suitably qualified organisations in the set up of a framework agreement for the provision of CCTV Services to Caerphilly CBC and in accordance with the framework Specification, Pricing Schedule, and Terms and Conditions of Contract.
The Framework Agreement consists of six (6) lots as detailed below and bidders could apply for one, more or all of the Lots available.
The Lots will be as follows:-
LOT 1 – Supply and installation of CCTV Equipment to Parks and Open Spaces
LOT 2 – Supply and installation of CCTV Equipment to Council owned Buildings
LOT 3 - Maintenance and Servicing to the CCTV Control Room and Digital and Analogue Cameras connected to the site.
LOT 4 - Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments
LOT 5 – Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations
LOT 6 - Purchase of Wireless CCTV Equipment
- Recurrence: The contract will be re-procured before the end of the current arrangement to ensure continuity of service.
CPV: Closed circuit television services · Closed-circuit surveillance system · Closed-circuit television apparatus · Closed-circuit television cameras
How this framework works
From the published notice- Places
- up to 16 suppliers · 5 bids on the busiest of 6 lots (0.3 per place) · 5 appointed
Lots and requirements (6)Procurement structure
6 lots · no lot values published · same evaluation weights on every lotLot #1Supply and installation of CCTV Equipment to Parks and Open SpacesAwardedRenewal
Supply and installation of CCTV Equipment to Parks and Open Spaces
This Lot will have a maximum of six providers who will be required to quote for work on a mini competition basis
Lot #2Supply and installation of CCTV Equipment to Council owned EstablishmentsAwardedRenewal
Supply and installation of CCTV Equipment to Council owned Establishments
This Lot will have a maximum of six providers who will be required to quote for work on a mini competition basis
Lot #3Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control RoomAwardedRenewal
Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.
Lot #4Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3)AwardedRenewal
Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3)
This Lot will have a single provider who will be required to carry out the maintenance and servicing as per the tender specification.
Lot #5Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as requiredAwardedRenewal
Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required.
This Lot will have a single provider who will be required to provide detailed specifications and recommendations
Lot #6Purchase of Wireless CCTV EquipmentAwardedRenewal
The purchase of Redeployable Dome Cameras that are suitable for temporary, mobile or semi-permanent applications
(A)NPR and Redeployable CCTV cameras linked via 4G or WiFi
Various standard of camera (2mp / 4mp etc)
The list above is not exclusive or exhaustive and the council may require other goods or services related to Wireless CCTV Cameras. These shall be requested on an adhoc basis and additional purchases will be available via the framework via pre-established costs from the tender process or mini competition.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 50
- Social Value: 10
- Price: 40
- Suitability
Companies shall provide evidence of the relevant qualifications and experience of the key staff who would be available to service this requirement.
For the maintenance of the CCTV Control Room (LOT 3) companies must be qualified and certified to work on the Synetics software system.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for the Provision of CCTV Services to Caerphilly…” is a framework: the contest is a place on its panel, up to 16 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The contract will be re-procured before the end of the current arrangement to ensure continuity of service.
- First published
- 13 Jul 2021, 09:05 BST
- Last source update
- 14 Sept 2023, 09:38 BST
- Award evaluation window
- 11 Aug 2021 – …
- Authority reference
CCBC/PS2120/21/AG- FTS notice number
2023/S 000-027174- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c719Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As detailed in the ITT
Publisher note: This notice is to inform the market of the contract award (WA Ref:134782)
How it was run
Official noticeTender documents are also served through a separate tool: https://supplierlive.proactisp2p.com/Account/Login ↗
- Appointment period ends
- 11 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 180 days from the deadline
- Bids opened
- 11 Aug 2021, 13:00 BST
Timeline
11 Aug 2021 → 14 Sept 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown11 Aug 2021, 12:00 BST
- Bids opened11 Aug 2021, 13:00 BST
- Notice published14 Sept 2023, 09:38 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete14 Sept 2023, 09:38 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 6 of these contracts carry the same published figure, £250,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Supply and installation of CCTV Equipment to Parks and Open Spaces
- Signed
- 5 Oct 2021
- Value
- ceiling above
- Status
- active
Supply and installation of CCTV Equipment to Council owned Establishments
- Signed
- 5 Oct 2021
- Value
- ceiling above
- Status
- active
Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room
- Signed
- 5 Oct 2021
- Value
- ceiling above
- Status
- active
Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3)
- Signed
- 5 Oct 2021
- Value
- ceiling above
- Status
- active
Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required
- Signed
- 5 Oct 2021
- Value
- ceiling above
- Status
- active
Purchase of Wireless CCTV Equipment
- Signed
- 5 Oct 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Supply and installation of CCTV Equipment to Parks and Open Spaces | 5bids · 5 electronic | 3 | — | — |
| 2 · Supply and installation of CCTV Equipment to Council owned Establishments | 5bids · 5 electronic | 3 | — | — |
| 3 · Maintenance and Servicing to Main Digital and Analogue CCTV systems, Mobile CCTV Van and Control Room | 3bids · 3 electronic | 1 | — | — |
| 4 · Maintenance and Servicing to existing Digital and Analogue CCTV systems for Council owned Establishments (not part of LOT 3) | 5bids · 5 electronic | 3 | — | — |
| 5 · Provision of CCTV Consultancy Services with regards to new and existing CCTV Installations and any other consultancy work as required | 1bids · 1 electronic | 0 | — | — |
| 6 · Purchase of Wireless CCTV Equipment | 3bids · 3 electronic | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
5 commercial parties on the notice- CDS SystemsFramework contractor
- IDS Security Systems LtdFramework contractor
- OpenView Security Solutions LimitedFramework contractor
- PROTECTORCOMMS LTDFramework contractor
- Shield Fire and Security LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria