Official UK procurement notice
Framework Agreement for the Hire, Purchase and Repair of Small Tools and Plant
Authority: Legal, Democratic and Business Intelligence, Swansea Council, (Local council)
What is being bought5 lots · detail below
Published requirement descriptionTo supply through Hire or purchase and maintenance when requested, items of power tool and manual tools (plant items). These items of plant will be required to undertake construction and other work by Swansea Council Building Services.
Lot 1: Hire of small tools
Lot 2: Hire of heavy plant
Lot 3: Hire of scaffold and fence
Lot 4: Purchase of Plant & tools
Lot 5: Repair and Servicing
CPV: Fencing, railing and safety equipment installation work · Machine tools · Repair and maintenance of plant · Safety fencing · Scaffolding · Special-purpose machine tools · Wire-mesh fencing
How this framework works
From the published notice- Bids received
- 6 bids on the busiest of 5 lots · 8 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · no lot values published · same evaluation weights on every lotLot #1Hire of small toolsAwardedRenewal
Lot 1 encompasses a range of hand-held tools, including Breakers, Cutters, Drills, and Hedge Trimmers.
All equipment supplied within this lot must adhere to a maximum age limit of 5 years.
Prices for Lot 1 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”. Additional information: There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot #2Hire of heavy plantAwardedRenewal
Lot 2 consists of equipment such as Hoists, Generators, and Pressure Washers.
Within this lot, all equipment is subject to a maximum age limit of 5 years.
Pricing for Lot 2 services should be submitted using the specified “Annex 2 Price Schedule Plant Listing Additional information: There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot #3Hire of scaffold and fenceAwardedRenewal
Lot 3 encompasses items including Fence Panels, Scaffold Towers, and Ladders.
All equipment provided under this lot must comply with a maximum age limit of 5 years.
Pricing for Lot 3 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”. Additional information: There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot #4Purchase of Plant & toolsAwardedRenewal
Lot 4 is dedicated to the acquisition of Plant equipment.
Pricing for Lot 4 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”. Additional information: There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
Lot #5Repair and ServicingAwardedRenewal
Lot 5 pertains to the comprehensive repair and servicing of all plant and equipment owned by Swansea Council.
Pricing for Lot 5 services should be submitted using the designated “Annex 2 Price Schedule Plant Listing”. Additional information: There is no restriction on the maximum number of lots (5) that suppliers can apply for. Suppliers have the flexibility to quote for a minimum of one lot and can choose to submit tenders for up to a maximum of five lots
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- See Tender Docs: 10%
- price: 90%
Published award criteria (2)
- See Tender Docs: 10
- Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
- “Framework Agreement for the Hire, Purchase and Repair of Small Tools…” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Dec 2023, 09:29 GMT
- Last source update
- 11 Apr 2024, 13:16 BST
- Award evaluation window
- 12 Jan 2024 – …
- Authority reference
CCS/23/167- FTS notice number
2024/S 000-011782- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0422a1Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Plant familiarisation training, in accordance with relevant regulations, should be provided at the time of plant hire.
Throughout the duration of this framework agreement, there will be no minimum order value, ensuring flexibility and accessibility for Swansea Council's equipment and plant hire needs.
Provide compelling evidence of conformity to relevant European or British Standards for all tools, equipment, and plant supplied. Ensure that CE markings, signifying compliance, are prominently displayed on all equipment.
The prices listed in this Pricing Schedule are inclusive of all components, encompassing profit, labour, materials, fuel, delivery, and any other expenses as specified under the Conditions of the Contract, which are the responsibility of the Supplier.
Prices are to remain fixed for an initial period of twelve (12) months.
Bidders are required to submit pricing for all items within the lot.
Publisher note: Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: http://etenderwales.bravosolution.co.uk — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850 Thanks (WA Ref:140625)
How it was run
Official noticeTender documents are also served through a separate tool: http://etenderwales.bravosolution.co.uk ↗
- Appointment period ends
- 12 Jan 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 12 Jan 2024, 12:00 GMT
Timeline
12 Jan 2024 → 12 Apr 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown12 Jan 2024, 12:00 GMT
- Bids opened12 Jan 2024, 12:00 GMT
- Notice published11 Apr 2024, 13:16 BST
- Bids must remain valid until12 Apr 2024, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Apr 2024, 13:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £0, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1: Hire of small tools
- Signed
- 11 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 2: Hire of heavy plant
- Signed
- 11 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 3: Hire of scaffold and fence
- Signed
- 11 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 4: Purchase of Plant & tools
- Signed
- 11 Apr 2024
- Value
- ceiling above
- Status
- active
Lot 5: Repair and Servicing
- Signed
- 11 Apr 2024
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Hire of small tools | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 2 · Hire of heavy plant | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 3 · Hire of scaffold and fence | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 4 · Purchase of Plant & tools | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
| 5 · Repair and Servicing | 6bids · 6 electronic · 6 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- Brandon Hire PlcFramework contractor
- GAPFramework contractor
- GAP Group LtdFramework contractor
- Gap Group LtdFramework contractor
- MILES HIRE LIMITEDFramework contractor
- Premier hire centres ltdFramework contractor
- Speedy Asset Services LtdFramework contractor
- Speedy Hire CentreFramework contractor
- Sunbelt RentalsFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria