Official UK procurement notice
Framework Agreement for the Hire of Civil Engineering Plant, Vehicles and Equipment without Operator(s)
Authority: Kirklees Council (Local council)·Consortium: 8 public authorities
What is being bought5 lots · detail below
Published requirement descriptionThe Council of the Borough of Kirklees (the "Council") is conducting this procurement
process using the open procedure in accordance with the Public Contracts Regulations 2015 ("PCR"). The procurement documentation has been made available following the publication of the Contract Notice on the UK e-notification service.
This framework is being procured to replace the 'Without Operator' element on the previous Framework (KMCHS-351) which expired on 30th November 2023.
Tenders are invited by the Council and the Other Contracting Authorities from Suppliers with relevant experience and ability to demonstrate sufficient capacity for the provision of the Hire of Civil Engineering Plant, Vehicles and Equipment with Operator.
This framework will be available across the region of Yorkshire and Humberside,and will be used by the following Contracting Authorities:
The City of Bradford Metropolitan District Council - Lot 1,
The Borough of Calderdale Council - Lot 2,
The Council of the Borough of Kirklees - Lot 3,
Leeds City Council - Lot 4,
York City Council - Lot 5
CPV: Construction machinery and equipment · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Construction work · Construction-related services · Lifting and handling equipment
How this framework works
From the published notice- Bids received
- 23 bids on the busiest of 5 lots · 23 suppliers appointed
- Framework period
- 4 yrs from 1 May 2024
Lots and requirements (5)Procurement structure
5 lots · all with a published valueEvery one of these 2 lots carries the same published figure, £400,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1The City of Bradford Metropolitan District CouncilAwardedRenewalPublished value£200,000
The "Services" under a proposed Framework Agreement will consist of the Hire of Civil
Engineering Plant, Vehicles and Equipment without Operator(s), within the geographical area as outlined in Appendix 3b - Geographical Map.
This Lot relates to the administrative area of:
The City of Bradford Metropolitan District Council - Lot 1,
Economic Operators may price for one, or more, or all of the lots as detailed at Section II.1.4 of this notice. All of the other contracting authorities shall be hereafter defined as the "contracting authorities" for whom the principal contracting authority (i.e. the Council of the Borough of Kirklees) will act as the contract administrator in relation to the Framework Agreement.
Lot #2The Borough of Calderdale CouncilAwardedRenewalPublished value£300,000
The "Services" under a proposed Framework Agreement will consist of the Hire of Civil
Engineering Plant, Vehicles and Equipment without Operator(s), within the geographical area as outlined in Appendix 3b - Geographical Map.
This Lot relates to the administrative area of:
The Borough of Calderdale Council - Lot 2,
Economic Operators may price for one, or more, or all of the lots as detailed at Section II.1.4 of this notice. All of the other contracting authorities shall be hereafter defined as the "contracting authorities" for whom the principal contracting authority (i.e. the Council of the Borough of Kirklees) will act as the contract administrator in relation to the Framework Agreement.
Lot #3The Council of the Borough of KirkleesAwardedRenewalceiling above
The "Services" under a proposed Framework Agreement will consist of the Hire of Civil
Engineering Plant, Vehicles and Equipment without Operator(s), within the geographical area as outlined in Appendix 3b - Geographical Map.
This Lot relates to the administrative area of:
The Council of the Borough of Kirklees - Lot 3,
Economic Operators may price for one, or more, or all of the lots as detailed at Section II.1.4 of this notice. All of the other contracting authorities shall be hereafter defined as the "contracting authorities" for whom the principal contracting authority (i.e. the Council of the Borough of Kirklees) will act as the contract administrator in relation to the Framework Agreement.
Lot #4Leeds City CouncilAwardedRenewalPublished value£4,000,000
The "Services" under a proposed Framework Agreement will consist of the Hire of Civil
Engineering Plant, Vehicles and Equipment without Operator(s), within the geographical area as outlined in Appendix 3b - Geographical Map.
This Lot relates to the administrative area of:
Leeds City Council - Lot 4,
Economic Operators may price for one, or more, or all of the lots as detailed at Section II.1.4 of this notice. All of the other contracting authorities shall be hereafter defined as the "contracting authorities" for whom the principal contracting authority (i.e. the Council of the Borough of Kirklees) will act as the contract administrator in relation to the Framework Agreement.
Lot #5City of York CouncilAwardedRenewalceiling above
The "Services" under a proposed Framework Agreement will consist of the Hire of Civil
Engineering Plant, Vehicles and Equipment without Operator(s), within the geographical area as outlined in Appendix 3b - Geographical Map.
This Lot relates to the administrative area of:
York City Council - Lot 5,
Economic Operators may price for one, or more, or all of the lots as detailed at Section II.1.4 of this notice. All of the other contracting authorities shall be hereafter defined as the "contracting authorities" for whom the principal contracting authority (i.e. the Council of the Borough of Kirklees) will act as the contract administrator in relation to the Framework Agreement.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
In accordance with (i) Article 57 and 59 to 61 of Directive 2014/24/EU and (ii)Regulations 57 to 61 of the Public Contract Regulations 2015 (SI 2015/102), and as set out in the selection questionnaire ("SQ") available from the address as set out in Section (I.1) of this notice above, the Council of the Borough of Kirklees acting as the principal contracting authority reserves the right to refuse any Contractor's application and to exclude its tender from the evaluation in any of the circumstances as follows:
(i) in the event the completed SQ, supporting information and/or any other tender submissions are incomplete,inaccurate or misleading or otherwise not submitted in accordance with the requirements set out in the SQ or any of the other Tender Documents; and/or;
(ii) for any reason specified in Regulation 57 (Exclusion Grounds) of the Public Contracts Regulations 2015(SI 2015/102), which requires or permits the principal contracting authority not to select or to treat any Contractor as an ineligible Contractor; and / or
(iii) Contractors scoring "Fail" in the SQ will not be selected for consideration of their tender submission.
Section 7 - Modern Slavery Act 2015: Requirements under Modern Slavery Act 2015.
Answering "Yes" to question 7.1 and "No" to Question 7.2 will result in exclusion unless the Contractor:
(1) can demonstrate that you are legally exempt from the requirement to comply with the annual reporting requirements contained within section 54 of the Act; or
(2) c…
- “Framework Agreement for the Hire of Civil Engineering Plant, Vehicles…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 19 Feb 2024, 14:15 GMT
- Last source update
- 7 May 2024, 09:17 BST
- Award evaluation window
- 20 Mar 2024 – …
- Authority reference
KMCHS-392- FTS notice number
2024/S 000-014456- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-043b27Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The performance of the Orders by the economic operator during the Framework Period will be subject to review by the principal contracting authority and the other contracting authorities, carried out in accordance with the tender documents which are available to download at yortender.eu-supply.com ↗
- Review procedure
In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework agreement), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contract Regulations 2015 (SI 2015/102),the principal contracting authority has incorporated a minimum ten (10) calendar day standstill period at the point that information on the conclusion of the Framework Agreement was communicated to Contractors. This period allowed any unsuccessful Contractor(s) to seek further debriefing from the contracting authority before the award (or non-award) of the Framework
Agreement. Such additional information should have been (and can still be) requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award (or non-award) of the Framework Agreement has not been successfully resolved, then the Regulations provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3)months after that date. Where the Framework agreement has not been awarded, the Court may order the setting aside of the award decision or reorder the contracting authority to amend any document and may award damages. If however the Framework Agreement has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Framework Agreement to be ineffective.
Publisher note: The contracting authority (i.e. the Council of the Borough of Kirklees) considers that this Framework Agreement may be suitable for economic operators that are small or medium enterprises ("SMEs"). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the Framework Agreement will be awarded on the basis of the most economically advantageous tender based on lowest price only. The award criteria is set out in the procurement documentation (available to download at https://yortender.eu-supply.com). With regards to the estimated total value of works for the entire duration of the Framework Agreement, please note the values stipulated in Section II.1.5 of this Notice above covers the potential spend of Council of the Borough of Kirklees, throughout the duration of the Framework Agreement. Not withstanding the range of values stipulated in Section II.1.5, however, for the avoidance of doubt please note that: i) The estimates given in Section II.1.5 of this Notice are strictly estimated values only. ii) Any information supplied in the Tender Documents as to the likely volumes of works or the times when they are likely to be required are given purely as indication of past experiences of the Council. iii) The anticipated usage of this Framework Agreement is unknown at present. Tenderers should note that it is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any of the successful economic operators with whom Kirklees Council enters into the Framework Agreement will in fact be called upon to execute Services on behalf of the Council. Unless otherwise specifically stated elsewhere in the Tender Documents, there is no minimum or maximum value/quantity of Services that may be ordered on anyone occasion and the rates tendered must therefore reflect the likelihood of varying magnitude of Services and types of Services. iv) The Council is not bound to enter into any Services Order or other contract following discussions or other representations and the Council shall not incur any liability in respect of any failure to enter into any Service Contract or in connection with the total volume, type of Services or value of Services anticipated by the economic operators or which any economic operator is asked to carry out.
How it was run
Official notice- Appointment period ends
- 20 Mar 2024, 13:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 20 Mar 2024, 13:01 GMT
Timeline
20 Mar 2024 → 7 May 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown20 Mar 2024, 13:00 GMT
- Bids opened20 Mar 2024, 13:01 GMT
- Contract starts1 May 2024, 00:00 BST
- Notice published7 May 2024, 09:17 BST
Notice history
2 events · 2 releases on Find a Tender · since 7 May 2024- Status changed to complete7 May 2024, 09:17 BST
- Buyer details updated7 May 2024, 09:17 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
City of Bradford Metropolitan District Council
- Signed
- 23 Apr 2024
- Value
- £200,000
- Period
- … – 30 Apr 2028
- Status
- active
The Borough of Calderdale Council
- Signed
- 23 Apr 2024
- Value
- £300,000
- Period
- … – 30 Apr 2028
- Status
- active
The Council of the Borough of Kirklees
- Signed
- 23 Apr 2024
- Value
- ceiling above
- Period
- … – 30 Apr 2028
- Status
- active
Leeds City Council
- Signed
- 23 Apr 2024
- Value
- £4,000,000
- Period
- … – 30 Apr 2028
- Status
- active
City of York Council
- Signed
- 23 Apr 2024
- Value
- ceiling above
- Period
- … – 30 Apr 2028
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · The City of Bradford Metropolitan District Council | 23bids · 23 electronic | 15 | — | — |
| 2 · The Borough of Calderdale Council | 23bids · 23 electronic | 15 | — | — |
| 3 · The Council of the Borough of Kirklees | 23bids · 23 electronic | 15 | — | — |
| 4 · Leeds City Council | 23bids · 23 electronic | 15 | — | — |
| 5 · City of York Council | 23bids · 8 electronic | 15 | — | — |
Contracting authority & participating public bodies
6 public bodies on the noticeConsortium members and other public bodies
- City of Bradford Metropolitan District CouncilContracting authority
- City of York CouncilContracting authority
- Leeds City CouncilContracting authority
- The Borough of Calderdale CouncilContracting authority
- The City of Bradford Metropolitan District CouncilContracting authority
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
23 commercial parties on the notice- Access Hire Nationwide LtdFramework contractor
- Arrow Self DriveFramework contractor
- Brandon Hire StationFramework contractor
- Chippindale Plant LimitedFramework contractor
- Clee Hill Plant LtdFramework contractor
- DawsongroupFramework contractor
- ECO Hire LtdFramework contractor
- EasyHireFramework contractor
- Econ Engineering LtdFramework contractor
- Fairfax Plant Hire LtdFramework contractor
Show 13 more suppliers
- Finning (UK) LtdFramework contractor
- Flannery Plant HireFramework contractor
- Frank Key Plant & Tool Hire LimitedFramework contractor
- GAP Group LimitedFramework contractor
- J M Armitage LtdFramework contractor
- Kitching Plant Hire LtdFramework contractor
- LOC Hire LtdFramework contractor
- MultevoFramework contractor
- ND Brown LimitedFramework contractor
- Pinder Plant LtdFramework contractor
- Sunbelt Rentals LtdFramework contractor
- TIP Tanker ServicesFramework contractor
- William G Search LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria