Official UK procurement notice
Framework Agreement for Reactive Cleaning Services at the University of Leicester
Authority: University of Leicester (Education)
What is being bought
Published requirement description1.1The University of Leicester is tendering for a framework for ad hoc cleaning services to supplement its in-house cleaning operations. These services are needed at short notice across various sites, including teaching rooms, offices, laboratories, accommodation, and public areas. The appointed contractors must be responsive, professional, and capable of maintaining high cleanliness standards in diverse environments. This includes on-demand cleaning responses and a comprehensive deep cleaning programme during the university vacation periods.
To view this notice, please click here:
CPV: Cleaning services
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 12 bids received · 3 suppliers appointed
- Framework period
- 3 yrs · up to 4 yrs from 1 Nov 2025
Published description of the framework
wither by direct award or further competition
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,440,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Technical: 42.5%
- Community Benefits: 7.5%
- Experience: 10%
- Commerial: 40%
Published award criteria (4)
- Commerial
- Technical
- Community Benefits
- Experience
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Framework Agreement for Reactive Cleaning Services at the University…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jun 2025, 14:05 BST
- Last source update
- 10 Oct 2025, 16:05 BST
- Award evaluation window
- Submission end – 8 Sept 2025
- Authority reference
LUV01271- FTS notice number
2025/S 000-035087- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-055371Find a Tender
How it was run
Official notice- Appointment period ends
- 5 Aug 2025, 12:00 BST
- Clarification deadline
- 5 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
25 Jun 2025 → 1 Nov 2025 · 8 dates- Tender notice published25 Jun 2025, 14:05 BST
- Clarification questions by5 Aug 2025, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown5 Aug 2025, 12:00 BST
- Award decision expected by8 Sept 2025, 23:59 BST
- Assessment summaries sent381 days ago10 Oct 2025, 00:00 BST
- Latest notice published381 days ago10 Oct 2025, 16:05 BST
- Standstill ends369 days ago21 Oct 2025, 23:59 BST
- Contract starts359 days ago1 Nov 2025
Notice history
6 events · 3 releases on Find a Tender · since 25 Jun 2025- Tender notice published25 Jun 2025, 14:05 BSTUK4
- Tender notice published29 Jul 2025, 19:05 BSTUK4
- Deadline moved to 5 Aug 2025, 12:00 BST29 Jul 2025, 19:05 BST+5 days · was 31 Jul 2025, 12:00 BST
- Contract award notice published10 Oct 2025, 16:05 BSTUK6
- Status changed to complete10 Oct 2025, 16:05 BST
- Contract signature expected26 Oct 2025, 22:59 GMTscheduled
Published amendments (1)
The tender deadline has been extended from 31/07/2025 at 12:00 to 05/08/2025 at 12:00 as some pottential applicants saw the tender documents late on in the original tender period.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Chase Services Group LtdSME, Crystal Facilities Management, Hygeniq Solutions LtdSME1 Dec 2025 – 30 Nov 2028 · up to 30 Nov 2029Extensions: 1 year until 30/11/2029 | £1,440,000 inc. VAT | 10 Oct 2025standstill to 21 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders · 13 at stage one | 12 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- Chase Services GroupFramework contractor
- Crystal Facilities Management LtdFramework contractor
- Hygeniq Solutions LtdFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender