Official UK procurement notice
FRAM833/23 · UK public procurement notice
Authority: THE UNIVERSITY OF BIRMINGHAM (Education)
What is being bought3 lots · detail below
Published requirement descriptionThe University would like to establish a contract for the supply and installation of an
equipment upgrade within the Elgar Concert Hall.
The University's procurement will consist of three Lots as detailed below, and at its
discretion will award a contract to a single supplier for all Lots, or a different supplier for
each of the Lots:
- Lot 1 - PA System
- Lot 2 - Mixing Console & Stage Boxes
- Lot 3 - Lighting Systems
CPV: Audio-visual equipment · Lighting systems · Studio mixing console
Lots and requirements (3)Procurement structure
3 lots · no lot values published · evaluation weights differ by lotLot #1PA SystemCancelled
Audio Visual is a key component in delivering good teaching and operations at the University
of Birmingham. The University has a strong in-house Audio-Visual team that sets design
standards applicable throughout the institution, handles most design and sign-off tasks,
provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the
existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an
extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened
its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)
designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony
Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further
information, please visit: www.birmingham.ac.uk/bramall/index.aspx ↗
The concert hall and its acoustics can be configured for rehearsals and performances ranging
from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector
video and music-theatre presentations, and the electroacoustic studios' 100-channel sound
diffusion system. New requirements for the upgrade will need to be compatible with existing equipment within
the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and
installation or configuration will take place during the University's Christmas closed period,
to ensure teaching is not affected.
For the PA System, the University currently owns a stock of various D&B Audiotechnik
speakers (E12, E8, E6, E3, V10P, B6, B4) and amplifiers (D12, D6, D40, EPac), used for
front/side/foldback fills as required, and a small stock of monitor wedges (M6).
Any system design will need to integrate with the above existing equipment.
Equipment will need to be delivered, received, and installed by no later than 14th January
2024.
Lot #2Mixing Console & Stage BoxesCancelled
Audio Visual is a key component in delivering good teaching and operations at the University
of Birmingham. The University has a strong in-house Audio-Visual team that sets design
standards applicable throughout the institution, handles most design and sign-off tasks,
provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the
existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an
extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened
its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)
designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony
Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further information, please visit: www.birmingham.ac.uk/bramall/index.aspx ↗
The concert hall and its acoustics can be configured for rehearsals and performances ranging
from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector
video and music-theatre presentations, and the electroacoustic studios' 100-channel sound
diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within
the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and
installation or configuration will take place during the University's Christmas closed period,
to ensure teaching is not affected.
The University currently owns a Yamaha CL3 with associated RIO stageboxes, connected via
Dante.
We require any console supplied to be compatible with the existing equipment.
Equipment will need to be delivered, received, and installed by no later than 14th January
2024.
Lot #3Lighting SystemCancelled
Audio Visual is a key component in delivering good teaching and operations at the University
of Birmingham. The University has a strong in-house Audio-Visual team that sets design
standards applicable throughout the institution, handles most design and sign-off tasks,
provides professional advice, and maintains a large collection of over 350 spaces.
The University requires a supplier of Audio-Visual kit who can provide an upgrade for the
existing equipment installed within the Elgar Concert Hall.
The Elgar Concert Hall is situated within the University's Bramall Music Building, which is an extension of the Aston Webb Building, and sits alongside the Great Hall. The Bramall opened
its doors in June 2012 and includes a 450-seat concert hall (The Elgar Concert Hall)
designed by renowned acoustician Nicholas Edwards of Acoustic Dimensions (Symphony
Hall Birmingham, Symphony Centre Dallas, Royal Shakespeare Theatre). For further
information, please visit: www.birmingham.ac.uk/bramall/index.aspx ↗
The concert hall and its acoustics can be configured for rehearsals and performances ranging
from solo recitals to full symphony orchestra, 200-strong University Choir, multi-projector
video and music-theatre presentations, and the electroacoustic studios' 100-channel sound
diffusion system.
New requirements for the upgrade will need to be compatible with existing equipment within
the Elgar Concert Hall, and it is a mandatory requirement that delivery of equipment and
installation or configuration will take place during the University's Christmas closed period,
to ensure teaching is not affected.
The profile fixtures which the University currently owns are ETC Source 4's, and any
replacement fixtures supplied must retain compatibility with our current lens stock.
Please note: We recommend suppliers utilise the opportunity to visit the Elgar Concert Hall
as compatibility with our current stage and control room panels may or may not be possible
depending on the solutions offered.
Equipment will need to be delivered, received, and installed by no later than 14th January
2024.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Environmental | Split |
|---|---|---|---|---|
| 1 · PA System | 65 | 30 | 5 | |
| 2 · Mixing Console & Stage Boxes | 65 | 30 | 5 | |
| 3 · Lighting System | 55 | 30 | 5 |
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Aug 2023, 14:23 BST
- Last source update
- 21 Feb 2024, 14:03 GMT
- Award evaluation window
- 8 Sept 2023 – …
- FTS notice number
2024/S 000-005675- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03edecFind a Tender
How it was run
Official notice- Submission deadline
- 8 Sept 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 8 Sept 2023, 12:01 BST
Timeline
8 Sept 2023 → 21 Feb 2024 · 4 dates- Submission deadline8 Sept 2023, 12:00 BST
- Bids opened8 Sept 2023, 12:01 BST
- Contract starts23 Oct 2023, 00:00 BST
- Notice published21 Feb 2024, 14:03 GMT
Notice history
1 event · 4 releases on Find a Tender- Status changed to complete21 Feb 2024, 13:25 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEstimated Total Vale · II.1.5 | Value Excluding VAT: £450,000 | Value excluding VAT: £360,000 |
1 amendment published without a description.
Routine re-releases (4)
- 2023-08: 1 release · 8 Aug 2023
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Not linked to a lot2 awards | |||
| Southby Productions LLP | £323,346 † | — | Awarded |
| 22live LimitedMixing Console & Stage Boxes | £40,004 † | — | Awarded |
Contracts
Contract 005665-2024-1 · Southby Productions LLP
- Signed
- 29 Nov 2023
- Value
- £323,346
- Status
- active
Mixing Console & Stage Boxes · 22live Limited
- Signed
- 17 Nov 2023
- Value
- £40,004
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- University of BirminghamReview body
Bidders & participating suppliers
2 commercial parties on the notice- 22live LimitedAwarded supplier
- SOUTHBY PRODUCTIONS LLPAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.