Find a TenderAwardedContract details notice

Published 11 Apr 2025, 16:15 BST

Official UK procurement notice

Flushing of Water Outlets

Authority: Royal Papworth Hospital NHS Foundation Trust (Central government)·Consortium: 3 public authorities

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Business Services & Consultancy (79)Cleaning & Environmental Services (90) Delivery: East of England (UKH1)South East (UKJ)

Published estimate£135,000≈ £135k / year · £162,000 inc. VAT

Submissions closed 7 May 2025awarded 18 Jul 2025

Awarded to Proeconomy Limited2 awards

Contract term 1 yrends 18 Jul 2026 · starts 19 Jul 2025

What is being bought

Published requirement description

The Royal Papworth Hospital requires a comprehensive water outlet flushing service to mitigate the risk of harmful bacterial growth. The service provider shall be responsible for delivering an enhanced flushing service to the Trust, including but not limited to the following:

a) Running and flushing of 1,193 washbasins, 400 WC's and 260 showers across the Main Hospital Site five days a week, Monday to Friday.

b) Conducting water sampling when applicable, with all necessary equipment and training provided by the Trust.

c) Ensuring that all outlets are flushed for a minimum of 6 minutes, on all five days from Monday to Friday, with no individual outlet exceeding a 2-day non-flushing period. This may require working on Bank Holidays.

d) Delivering flushing services exclusively at the Royal Papworth Hospital site.

e) The supplier must prepare an emergency contingency plan in case of staff shortages or service disruptions.

f) Flushing pattern and frequency could alter as the requirements change, the Trust will provide a 3 month notice before any alterations.

g) The supplier must provide their staff with a mobile device to record the flushing on an app called Compass 2 Reporting system, staff will receive training to upload the data.

CPV: Facilities management services · Sewage, refuse, cleaning and environmental services

The lotProcurement structure

single lot · value published

Lot #1Flushing of outlets throughout the hospitalAwarded 1 yrSMEVCSEPublished value£135,000

Contract period: 19 Jul 2025 – 18 Jul 2026 (1 yr)Value: £135,000 exc. VAT · £162,000 inc. VAT

Delivery: East of EnglandEligibility: SME eligibleVCSE eligible

79993100 Facilities management services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Price

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 11 Apr 2025, 16:15 BST
Last source update: 22 Oct 2025, 09:39 BST
Award evaluation window: Submission end – 6 Jun 2025
Authority reference: RPH2023109
FTS notice number: 2025/S 000-014749
Latest notice: Contract details notice (UK7)
Classification (CPV): Facilities management servicesSewage, refuse, cleaning and environmental services
Delivery area: East of England (UKH1)South East (UKJ)
Official registry OCID: ocds-h6vhtk-0501e0 Find a Tender
Contract terms summary: 30 days

How it was run

Official notice

Run through: Atamis (Health Family) · Who buys & how to bid on Atamis

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account PER buying organisation portal · password resets come "from Salesforce.com" (check spam)

Submission deadline: 7 May 2025, 12:00 BST
Clarification deadline: 7 May 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

atamis-1928.my.site.com/s/Welcome ↗

Timeline

11 Apr 2025 → 22 Oct 2025 · 6 dates

Tender notice published
11 Apr 2025, 16:15 BST
Clarification questions by
7 May 2025, 12:00 BST
Submission deadline
7 May 2025, 12:00 BST
Award decision expected by
6 Jun 2025, 23:59 BST
Contract starts
19 Jul 2025, 00:00 BST
Latest notice published367 days ago
22 Oct 2025, 09:39 BST

Notice history

5 events · 3 releases on Find a Tender · since 11 Apr 2025

Tender notice published
11 Apr 2025, 16:15 BST
UK4
Status changed to complete
19 Jun 2025, 13:46 BST
Buyer details updated
19 Jun 2025, 13:46 BST
Contract details notice published
22 Oct 2025, 09:39 BST
UK7
Buyer details updated
22 Oct 2025, 09:39 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £346,3992 contracts exc. VAT

Bids received 7

Contracts signed 2latest 18 Jul 2025

Awarded to	Value	Date	Status
Proeconomy Limited	£115,466 †	—	Awarded
Proeconomy Limited	£230,933 †	—	Awarded

Contracts

Contract 1 · Proeconomy Limited
Signed
18 Jul 2025
Value
£230,933
Period
18 Aug 2025 – 17 Aug 2026 · up to 17 Aug 2027 with extensions
Status
active
Extensions
Only one 12 month extension is possible. This will be decided if there is still a requirement.
3 agreed KPIs: Completion of flushing · staff identification and presentation · the timely and accurate submission of records
- Completion of flushing
- staff identification and presentation
- the timely and accurate submission of records
Contract 033719-2025-1 · Proeconomy Limited
Signed
19 Jun 2025
Value
£115,466
Period
… – 18 Jul 2026
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

ROYAL PAPWORTH HOSPITAL NHS FOUNDATION TRUST

Contracting authorityPublic authority - central governmentHealth GB-NHS: RGM · GB-PPON: PDNZ-7768-RRQQ Cambridge Biomedical Campus, Cambridge, East of England, CB2 0AYContact email

Dispute resolution & review bodies

Royal Courts of JusticeReview body London

Bidders & participating suppliers

2 commercial parties on the notice

PROECONOMY LIMITEDAwarded supplierGB-COH: 02861698GB-PPON: PGXT-1418-JXYW 23 Beaufort Court Roebuck Way, Milton Keynes, South East, MK5 8HLContact email
Proeconomy LimitedAwarded supplier02861698 23 Roebuck Way, Shenley Lodge, Milton Keynes MK5 8HL, Milton Keynes, East of England, MK5 8HLContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Oct 2025, 09:39 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender11 Apr 2025, 16:15 BST