Official UK procurement notice
Flooring Framework · UK public procurement notice
Authority: Karbon Homes (Public body)
What is being bought4 lots · detail below
Published requirement descriptionAt Karbon we build, manage and look after affordable homes for people across the North. Our footprint covers the North East of England and Yorkshire, with almost 35,000 homes across diverse communities. The purpose of this invitation to tender is for Karbon Homes the Authority to appoint an experienced and competent Contractors to a framework for the supply and fitting of floor coverings. The Framework Agreement will be for an initial 24-month period, with an option to extend for a further 24-month period. Tenders must be submitted using this e-Sourcing portal.
Should you require technical support with the e-Sourcing portal please contact Panacea directly at:
Email: [email protected]
Phone: 0207 976 0116
CPV: Floor laying and covering work
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 8 bids on the busiest of 4 lots · 3 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 1 Mar 2026
Published description of the framework
In the circumstance where more than one supplier has been awarded a place in a particular lot, suppliers will be ranked by their tender submission score according to the evaluation criteria set out in the Tender. The supplier with the highest score will be ranked first, the second highest ranked second and so on.
Work will be allocated and orders placed through the following process:
a. The Group will identify from the framework the highest ranked supplier for the required work.
b. The Group will contact the identified supplier with regards to capacity for the date, timescale and nature of the work required.
c. The Group will place an order with the supplier.
d. If the highest ranked Supplier is unable to fulfil the Group’s requirements, then the Group will approach the next highest ranked supplier. This process will be cascaded down the ranks until the Group’s requirements are met.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £260,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A)AwardedRenewal North Eastceiling above
The source published no individual description for this lot.
Lot #2Karbon South- Operational Areas 5, 6, 7 and 8 (Section B)AwardedRenewal North Eastceiling above
The source published no individual description for this lot.
Lot #354N East- Operational Area 9 (Section C)AwardedRenewal Yorkshire & HumberPublished value£80,000
The source published no individual description for this lot.
Lot #454N West- Operational Area 10 (Section D)AwardedRenewal Yorkshire & HumberPublished value£80,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 40%
- Commercials: 50%
- Social Value: 10%
Published award criteria (3)
- Quality
- Commercials
- Social Value
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Flooring Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 Nov 2025, 16:53 GMT
- Last source update
- 7 May 2026, 16:44 BST
- Authority reference
202511-GS158- FTS notice number
2025/S 000-078256- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05eb6aFind a Tender
How it was run
Official notice- Appointment period ends
- 9 Jan 2026, 12:00 GMT
- Clarification deadline
- 18 Dec 2025, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
28 Nov 2025 → 7 May 2026 · 5 dates- Tender notice published328 days ago28 Nov 2025, 16:53 GMT
- Clarification questions by308 days ago18 Dec 2025, 17:00 GMT
- Admission / appointment period ends287 days ago · period end, not a bid countdown9 Jan 2026, 12:00 GMT
- Contract starts236 days ago1 Mar 2026
- Latest notice published169 days ago7 May 2026, 16:44 BST
Notice history
5 events · 3 releases on Find a Tender · since 28 Nov 2025- Tender notice published28 Nov 2025, 16:53 GMTUK4
- Contract award notice published26 Mar 2026, 11:19 GMTUK6
- Status changed to complete26 Mar 2026, 11:19 GMT
- Contract signature expected10 Apr 2026, 23:59 BSTscheduled
- Contract details notice published7 May 2026, 16:44 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£260,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A)1 award | |||
| Sheila May's Carpets of Teesside LtdSME, newcastle flooring co limited20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030Extensions: This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension. | ceiling above | 23 Mar 2026 | Awarded |
| Lot 2 · Karbon South- Operational Areas 5, 6, 7 and 8 (Section B)1 award | |||
| Attribute FlooringSME, Sheila May's Carpets of Teesside LtdSME20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030Extensions: This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension. | ceiling above | 23 Mar 2026 | Awarded |
| Lot 3 · 54N East- Operational Area 9 (Section C)1 award | |||
| Sheila May's Carpets of Teesside LtdSMELot 3 – 54N East- Operational Area 920 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030Extensions: This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension. | £80,000 | 23 Mar 2026 | Awarded |
| Lot 4 · 54N West- Operational Area 10 (Section D)1 award | |||
| Sheila May's Carpets of Teesside LtdSME20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030Extensions: This Framework Agreement will be for a period of 2 years with optional 2 x 12-month extension. | £80,000 | 23 Mar 2026 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £260,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Karbon North · Sheila May's Carpets of Teesside LtdSME, newcastle flooring co limited
- Signed
- 10 Apr 2026
- Value
- ceiling above
- Period
- 20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030 with extensions
- Status
- active
- Extensions
- The Framework Agreement will be for an initial 24-month period, with an option to extend for a further 24-month period subject to satisfactory contract performance and the Contracting Authority still having the need and funding for the Contract. The extension period will be in 12-month cycles. The total contract duration will not exceed 48-months.
Karbon South · Attribute FlooringSME, Sheila May's Carpets of Teesside LtdSME
- Signed
- 10 Apr 2026
- Value
- ceiling above
- Period
- 20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030 with extensions
- Status
- active
- Extensions
- In the circumstance where more than one supplier has been awarded a place in a particular lot, suppliers will be ranked by their tender submission score according to the evaluation criteria set out in the Tender. The supplier with the highest score will be ranked first, the second highest ranked second and so on. Work will be allocated and orders placed through the following process: a. The Group will identify from the framework the highest ranked supplier for the required work. b. The Group will contact the identified supplier with regards to capacity for the date, timescale and nature of the work required. c. The Group will place an order with the supplier. d. If the highest ranked Supplier is unable to fulfil the Group’s requirements, then the Group will approach the next highest ranked supplier. This process will be cascaded down the ranks until the Group’s requirements are met.
54N East · Sheila May's Carpets of Teesside LtdSME
- Signed
- 10 Apr 2026
- Value
- £80,000
- Period
- 20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030 with extensions
- Status
- active
- Extensions
- In the circumstance where more than one supplier has been awarded a place in a particular lot, suppliers will be ranked by their tender submission score according to the evaluation criteria set out in the Tender. The supplier with the highest score will be ranked first, the second highest ranked second and so on. Work will be allocated and orders placed through the following process: a. The Group will identify from the framework the highest ranked supplier for the required work. b. The Group will contact the identified supplier with regards to capacity for the date, timescale and nature of the work required. c. The Group will place an order with the supplier. d. If the highest ranked Supplier is unable to fulfil the Group’s requirements, then the Group will approach the next highest ranked supplier. This process will be cascaded down the ranks until the Group’s requirements are met.
54N West · Sheila May's Carpets of Teesside LtdSME
- Signed
- 10 Apr 2026
- Value
- £80,000
- Period
- 20 Apr 2026 – 19 Apr 2028 · up to 19 Apr 2030 with extensions
- Status
- active
- Extensions
- In the circumstance where more than one supplier has been awarded a place in a particular lot, suppliers will be ranked by their tender submission score according to the evaluation criteria set out in the Tender. The supplier with the highest score will be ranked first, the second highest ranked second and so on. Work will be allocated and orders placed through the following process: a. The Group will identify from the framework the highest ranked supplier for the required work. b. The Group will contact the identified supplier with regards to capacity for the date, timescale and nature of the work required. c. The Group will place an order with the supplier. d. If the highest ranked Supplier is unable to fulfil the Group’s requirements, then the Group will approach the next highest ranked supplier. This process will be cascaded down the ranks until the Group’s requirements are met.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Karbon North- Operational Areas 1, 2, 3, 3B and 4 (Section A) | 8final-stage tenders | 6 | 0 | — |
| 2 · Karbon South- Operational Areas 5, 6, 7 and 8 (Section B) | 8final-stage tenders | 6 | 0 | — |
| 3 · 54N East- Operational Area 9 (Section C) | 5final-stage tenders | 3 | 0 | — |
| 4 · 54N West- Operational Area 10 (Section D) | 5final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- Attribute FlooringFramework contractor
- Attribute FlooringFramework contractor
- SHEILA MAY'S CARPETS OF TEESSIDE LIMITEDFramework contractor
- newcastle flooring co limitedFramework contractor
Official documents & specifications (10)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All tender documents are available for download from our e-Sourcing portal. The project reference number is #REQ-4, Website: https://app.panacea-software.com/KarbonHomes/ If you require assistance, please contact the helpdesk using the details below: Phone: 0207 976 0116 Email: s…
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender