Official UK procurement notice
Fleet hire · UK public procurement notice
Authority: Phoenix Community Housing (Public body)
What is being bought
Published requirement descriptionPhoenix Community Housing is a not-for-profit resident-led housing association based in south London. We own and manage more than 7,600 homes in the Lewisham wards of Bellingham, Catford South, Downham and Grove Park. We are committed to providing homes and services that meet residents needs.
We are looking for a supplier of vehicles to rent for our Repairs, Caretaking, Flytipping and Grounds Maintenance Services. It will be about 55 vehicles to include small to large vans, mainly panel vans but some tippers. Either on fixed term or flexi hire. They will need to be liveried and some bespoke fit out will be required. Efficient and convenient servicing and maintenance is a priority.
CPV: Motor vehicles
The lotProcurement structure
single lot · no lot value publishedLot #1There are two documents attachedRenewal
There are two documents attached. One document is the
contract conditions and schedules. The second document is schedule 1 which is the service specification. The other schedules are included with the contract conditions. Schedule 2 is the pricing schedule. Schedule 3, lists the documents that need to be submitted as part of your bid. This also details which award criteria they relate to and the weighting. Schedule 3 should therefore be submitted with the final column ticked off to indicate that all the required documents have been included.
To be clear the tender should include, an introduction to your organisation, your servicing and maintenance arrangements, the completed pricing schedule, schedule 3 showing which documents have been submitted, the mandatory policies as listed, your social value proposal and polices for sustainability and Health and Safety.
The contract itself would only be completed and submitted at the point of contract.
Questions are welcome but please ask them through the portal which means that the questions and answers will be seen by all organisations. I will not respond directly to bidders individually so please do not be offended if I do not do so.
James Peters
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Health and Safety: 5%
- Organisational resources: 15%
- Servicing and maintenance arrangements: 15%
- Mandatory policies: 5%
- price: 50%
- Social Value: 5%
- Sustainability: 5%
Published award criteria (7)
- Health and Safety: 5
- Organisational resources: 15
- Servicing and maintenance arrangements: 15
- Mandatory policies: 5
- Social Value: 5
- Sustainability: 5
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Feb 2025, 17:00 GMT
- Last source update
- 10 Feb 2025, 17:00 GMT
- Award evaluation window
- 24 Mar 2025 – …
- FTS notice number
2025/S 000-004441- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dd71Find a Tender
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233703. (MT Ref:233703)
How it was run
Official notice- Submission deadline
- 21 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 24 Mar 2025, 12:00 GMT
Timeline
10 Feb 2025 → 25 Jul 2025 · 4 dates- Notice published10 Feb 2025, 17:00 GMT
- Submission deadline21 Mar 2025, 12:00 GMT
- Bids opened24 Mar 2025, 12:00 GMT
- Bids must remain valid until25 Jul 2025, 23:59 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.