Find a TenderClosed
Published 10 Feb 2025, 17:00 GMT

Official UK procurement notice

Fleet hire · UK public procurement notice

Official notice

Authority: Phoenix Community Housing (Public body)

GoodsOpen procedure
Budget not disclosedValue not published
Submissions closed 21 Mar 2025

What is being bought

Published requirement description

Phoenix Community Housing is a not-for-profit resident-led housing association based in south London. We own and manage more than 7,600 homes in the Lewisham wards of Bellingham, Catford South, Downham and Grove Park. We are committed to providing homes and services that meet residents needs.

We are looking for a supplier of vehicles to rent for our Repairs, Caretaking, Flytipping and Grounds Maintenance Services. It will be about 55 vehicles to include small to large vans, mainly panel vans but some tippers. Either on fixed term or flexi hire. They will need to be liveried and some bespoke fit out will be required. Efficient and convenient servicing and maintenance is a priority.

CPV: Motor vehicles

The lotProcurement structure

single lot · no lot value published
Lot #1There are two documents attachedRenewal

There are two documents attached. One document is the

contract conditions and schedules. The second document is schedule 1 which is the service specification. The other schedules are included with the contract conditions. Schedule 2 is the pricing schedule. Schedule 3, lists the documents that need to be submitted as part of your bid. This also details which award criteria they relate to and the weighting. Schedule 3 should therefore be submitted with the final column ticked off to indicate that all the required documents have been included.

To be clear the tender should include, an introduction to your organisation, your servicing and maintenance arrangements, the completed pricing schedule, schedule 3 showing which documents have been submitted, the mandatory policies as listed, your social value proposal and polices for sustainability and Health and Safety.

The contract itself would only be completed and submitted at the point of contract.

Questions are welcome but please ask them through the portal which means that the questions and answers will be seen by all organisations. I will not respond directly to bidders individually so please do not be offended if I do not do so.

James Peters

Delivery: London · The Green Man 355 Bromley Road SE6 2RP
Extensions: 2 year extension by mutual agreementVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 5%Environmental: 5%
Published sub-criteria (7)
  • Health and Safety: 5%
  • Organisational resources: 15%
  • Servicing and maintenance arrangements: 15%
  • Mandatory policies: 5%
  • price: 50%
  • Social Value: 5%
  • Sustainability: 5%
Published award criteria (7)
  • Health and Safety: 5
  • Organisational resources: 15
  • Servicing and maintenance arrangements: 15
  • Mandatory policies: 5
  • Social Value: 5
  • Sustainability: 5
  • Price: 50
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
10 Feb 2025, 17:00 GMT
Last source update
10 Feb 2025, 17:00 GMT
Award evaluation window
24 Mar 2025 – …
FTS notice number
2025/S 000-004441
Classification (CPV)
Motor vehicles
Delivery area
London (UKI44)
Official registry OCID
ocds-h6vhtk-04dd71 Find a Tender

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=233703. (MT Ref:233703)

How it was run

Official notice
Run through: mytenders · Who buys & how to bid on myTenders
Supplier login requiredLanguage: EN
Access & registration note: Free publication showcase; bidding happens on buyer portals
Submission deadline
21 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
24 Mar 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Feb 2025 → 25 Jul 2025 · 4 dates
  1. Notice published
    10 Feb 2025, 17:00 GMT
  2. Submission deadline
    21 Mar 2025, 12:00 GMT
  3. Bids opened
    24 Mar 2025, 12:00 GMT
  4. Bids must remain valid until
    25 Jul 2025, 23:59 BST

Contracting authority & participating public bodies

Phoenix Community Housing

Contracting authorityPublic bodyBody governed by public lawHousing and community amenities The Green Man, 355 Bromley Road, London, London, SE6 2RPContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review ServiceReview body LondonContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.