Official UK procurement notice
Fire Systems Servicing and Maintenance
Authority: Vico Homes (Public body)·Consortium: 2 public authorities
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)East Midlands (UKF)
Published estimate£360,000≈ £120k / year · £360,000 inc. VAT52.7% above published estimate
Submissions closed 13 Apr 2026awarded 5 May 2026
Awarded to Churches Fire Security Ltd
Contract term 3 yrsends 31 May 2029 · up to 31 May 2031 with extensions · starts 1 Jun 2026
What is being bought
Published requirement descriptionThe inspection, servicing, testing, maintenance, repair and certification of fire safety systems across the Vico estate. The purpose of the Contract is to ensure that all fire protection assets remain fully functional, compliant with statutory requirements, and safe for residents, visitors and staff.
The services covered by this Contract include, but are not limited to:
- Residential fire suppression systems (sprinkler and water mist installations)
- Portable fire-fighting media including extinguishers, fire blankets, hose reels and sand buckets
- Dry and wet risers installed within multi storey buildings
- No preliminary market engagement: Reasons: • Using Open procedure and not excluding any supplier from this stage (with exceptions to conditions of participation at latter stages of the procurement process). • Clearly defined in our specification what need, did not feel support was required from market.
CPV: Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£360,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
- Price
- Quality
- Social Value
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Mar 2026, 13:03 GMT
- Last source update
- 3 Jun 2026, 09:46 BST
- Award evaluation window
- Submission end – 22 May 2026
- Authority reference
RFX1000024- FTS notice number
2026/S 000-021756- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-066738Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 13 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Proactis S2C:
RFX1000024 - Fire Systems Servicing and Maintenance
Timeline
11 Mar 2026 → 3 Jun 2026 · 6 dates- Tender notice published229 days ago11 Mar 2026, 13:03 GMT
- Submission deadline196 days ago13 Apr 2026, 12:00 BST
- Assessment summaries sent175 days ago5 May 2026, 00:00 BST
- Award decision expected by157 days ago22 May 2026, 23:59 BST
- Contract starts148 days ago1 Jun 2026, 00:00 BST
- Latest notice published145 days ago3 Jun 2026, 09:46 BST
Notice history
6 events · 3 releases on Find a Tender · since 11 Mar 2026- Tender notice published11 Mar 2026, 13:03 GMTUK4
- Contract award notice published5 May 2026, 14:58 BSTUK6
- Status changed to complete5 May 2026, 14:58 BST
- Buyer details updated5 May 2026, 14:58 BST
- Contract signature expected15 May 2026, 23:59 BSTscheduled
- Contract details notice published3 Jun 2026, 09:46 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value (inc. VAT) £549,7611 award inc. VAT; no net value published
Bids received 1
Contracts signed 1latest 28 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Churches Fire Security Ltd1 Jun 2026 – 31 May 2029 · up to 31 May 2031Extensions: Contract term is 36+12+12. The extensions can be activated based on performance. | £549,761 inc. VAT | 5 May 2026 | Awarded |
Contracts
Fire Systems Servicing and Maintenance · Churches Fire Security Ltd
- Signed
- 28 May 2026
- Value
- £549,761 inc. VAT
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2031 with extensions
- Status
- active
- Extensions
- Contract term: 36+12+12 Extensions can be taken up based on performance
3 agreed KPIs: In-hours Attendance · Out-of-hours Attendance · First-Time Fix Rate
- In-hours Attendance
- Out-of-hours Attendance
- First-Time Fix Rate
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Vico HomesContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
1 commercial party on the notice- CHURCHES FIRE SECURITY LTD.Awarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender