Official UK procurement notice
Fire and Intruder Alarm Systems planned preventative maintenance (PPM), minor remedial works, emergency call outs and repairs and installation works.
Authority: Capital City College (Education)·On behalf of: AGM Procurement Limited
What is being bought
Published requirement descriptionThe contract includes provision for all Fire and Intruder Alarm Systems planned preventative maintenance (PPM), minor remedial works, emergency call outs and repairs and installation works across all Capital City College (CCC) sites. Works and services shall be completed in line with legislative requirements, professional and British Standards, manufacturer instructions and industry best practice. The successful contractor will work with CCC to design appropriate work schedules in line with above and CCC budget strategy.
- The authority expects to re-tender this requirement around 1 Oct 2030, 23:59 BST.
- How the procedure runs: As detailed in the Tender pack available for download free of charge from https://www.in-tendhost.co.uk/educationportal/aspx/Home.
CPV: Burglar and fire alarms · Burglar-alarm system installation work · Burglar-alarm systems · Fire-alarm system installation work · Fire-alarm systems · Fire-detection systems · Preventive maintenance services · System maintenance services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Qualitative assessment: 50%
- Pricing: 40%
- Social Value and Sustainability: 10%
Published award criteria (3)
- Qualitative assessment: Range of criteria to include application of understanding, operational delivery and performance management. Please see the Tender Guidance for a full breakdown of award criteria to be used available for download from https://www.in-tendhost.co.uk/educationportal/aspx/Home
- Social Value and Sustainability: Social value and Sustainability criteria. Please see the Tender Guidance for a full breakdown of award criteria to be used available for download from https://www.in-tendhost.co.uk/educationportal/aspx/Home
- Pricing: Pricing matrix to detail cost of PPM service delivery, labour rates and call out charges. Please see the Tender Guidance for a full breakdown of award criteria to be used available for download from https://www.in-tendhost.co.uk/educationportal/aspx/Home
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Oct 2030
- First published
- 17 Apr 2026, 09:44 BST
- Last source update
- 30 Sept 2026, 14:30 BST
- Award evaluation window
- Submission end – 25 Jun 2026
- Authority reference
ALAR_0426- FTS notice number
2026/S 000-034990- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0684cfFind a Tender- Contract terms summary
30 days - please see the proposed terms included in the tender pack.
- How it runs
As detailed in the Tender pack available for download free of charge from www.in-tendhost.co.uk/educationportal/aspx… ↗.
- Risks
Changes to security and fire strategy impacting on the scope of works and assets used.
How it was run
Official notice- Submission deadline
- 18 May 2026, 12:00 BST
- Clarification deadline
- 12 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Please register on the College's nominated e-tendering portal the In-Tend Education portal at www.in-tendhost.co.uk/educationportal/aspx… ↗ (free of charge) to access all tender documents and apply. Any problems accessing this site or the tender itself should be flagged to [email protected], otherwise all tender queries should be directed through the In-tend correspondence function please. Full instructions for the tender process, clarifications and submission are provided for within the tender guidance within the tender pack available for download at the address above.
Timeline
17 Apr 2026 → 30 Sept 2026 · 8 dates- Tender notice published183 days ago17 Apr 2026, 09:44 BST
- Clarification questions by158 days ago12 May 2026, 12:00 BST
- Submission deadline152 days ago18 May 2026, 12:00 BST
- Award decision expected by113 days ago25 Jun 2026, 23:59 BST
- Assessment summaries sent94 days ago15 Jul 2026, 00:00 BST
- Standstill ends81 days ago27 Jul 2026, 23:59 BST
- Contract starts77 days ago1 Aug 2026, 00:00 BST
- Latest notice published16 days ago30 Sept 2026, 14:30 BST
Notice history
6 events · 3 releases on Find a Tender · since 17 Apr 2026- Tender notice published17 Apr 2026, 09:44 BSTUK4
- Contract award notice published16 Jul 2026, 11:53 BSTUK6
- Status changed to complete16 Jul 2026, 11:53 BST
- Contract signature expected29 Jul 2026, 23:59 BSTscheduled
- Contract details notice published30 Sept 2026, 14:30 BSTUK7
- Procurement method changed30 Sept 2026, 14:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| TP Fire & Security LtdSMEFire & Security Alarm Works1 Aug 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Subject to satisfactory performance and the agreement of terms the contract may be extended for up to two years in annual increments (or as agreed between the parties) to a maximum term of 5 years ending 30.04.31 · Options: Changes to sites, asset lists and CCC strategy can be incorporated within this contract which also allows for installation works as may be reasonably required. | £1,096,000 inc. VAT | 15 Jul 2026 | Awarded |
Contracts
Fire & Security Alarm Works · TP Fire & Security LtdSME
- Signed
- 31 Jul 2026
- Value
- £1,096,000 inc. VAT
- Period
- 1 Aug 2026 – 30 Apr 2029 · up to 30 Apr 2031 with extensions
- Status
- active
- Extensions
- Subject to satisfactory performance and the agreement of terms the contract may be extended for up to two years in annual increments (or as agreed between the parties) to a maximum term of 5 years ending 30.04.31
- Options
- Changes to sites, asset lists and CCC strategy can be incorporated within this contract which also allows for installation works as may be reasonably required.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders | 7 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- AGM Procurement LimitedProcess contact pointProcuring entityManaging the process
Bidders & participating suppliers
1 commercial party on the notice- TP Fire & Security LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender