Official UK procurement notice
Fire & Rescue Mobile Data Terminal Software
Authority: Lincolnshire County Council (Local council)
What is being bought
Published requirement descriptionLincolnshire County Council (LCC, “The Council”) is a UK local authority delivering statutory and discretionary services to residents, businesses and partner organisations. The Council is working with Lincolnshire Fire and Rescue (LFR) on a requirement for a new Mobile Data Terminal solution (MDT) - the operational software platform used by crews in fire appliances (software installed on rugged tablets or laptops) to receive, view, update, and exchange critical incident and risk information in real time while mobilising to, attending, and returning from, incidents.
This market engagement is intended to:
- Bring awareness to the market of an upcoming opportunity.
- Assist in refining requirements and ensure clarity of specification.
- Assess availability of solutions and interest in the market.
- Gain awareness of innovations in the market.
- Understand any constraints.
- Ensure suitability of procurement process and contractual terms.
We are keen to collaborate with forward thinking suppliers who can help LFR shape this important requirement. Your expertise, insight, and creativity will play a vital role in informing a solution that is not only robust, scalable, and secure, but one that strengthens operational performance and supports the thousands of frontline professionals delivering essential services to the residents of Lincolnshire.
- The authority expects to re-tender this requirement around 30 Jul 2032, 23:59 BST.
CPV: Custom software development services · Data management services · Information technology services · Software configuration services · Software implementation services · Software maintenance and repair services · Software package and information systems · Software supply services · Software support services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Mobilisation & Implementation: 14%
- Functional and Operational Requirements: 19%
- Video Presentation of System Functionality: 13%
- Support and Maintenance: 12%
- Account and Contract Management: 7%
- Price: 30%
- Social Value: 5%
Published award criteria (7)
- Price
- Mobilisation & Implementation: Written Submission
- Functional and Operational Requirements: Written Submission
- Video Presentation of System Functionality: Submission of pre-recorded presentation
- Support and Maintenance: Written Submission
- Account and Contract Management: Written Submission
- Social Value: Written Submission
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 30 Jul 2032
- First published
- 27 May 2026, 15:04 BST
- Last source update
- 16 Oct 2026, 11:14 BST
- Award evaluation window
- Submission end – 23 Sept 2026
- Authority reference
PL25/017- FTS notice number
2026/S 000-072426- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a696Find a Tender
How it was run
Official notice- Submission deadline
- 2 Sept 2026, 12:00 BST
- Clarification deadline
- 20 Aug 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
27 May 2026 → 23 Oct 2026 · 10 dates- Planning notice published146 days ago27 May 2026, 15:04 BST
- Market engagement113 days ago29 Jun 2026, 23:59 BST
This Pre-Market Engagement process includes a questionnaire and an online Teams event, which is scheduled for 10am Thursday 11th June 2026.
Those wishing to reply to the questionnaire should complete the Pre-Market-Engagement-Questionnaire document and respond via the Panacea procurement portal no later than 12:00 noon, Monday 29th June 2026. No other documentation is required to be completed or returned at this stage.
All documents, including joining instructions for the online Teams event, are available online via our Research site:
- Tender notice published82 days ago30 Jul 2026, 18:53 BST
- Clarification questions by61 days ago20 Aug 2026, 12:00 BST
- Submission deadline48 days ago2 Sept 2026, 12:00 BST
- Assessment summaries sent28 days ago22 Sept 2026
- Award decision expected by27 days ago23 Sept 2026, 23:59 BST
- Contract starts6 days ago14 Oct 2026
- Latest notice published4 days ago16 Oct 2026, 11:14 BST
- Today20 Oct 2026
- Standstill endsin 3 days23 Oct 2026, 23:59 BST
Notice history
9 events · 4 releases on Find a Tender · since 27 May 2026- Preliminary market engagement notice published27 May 2026, 15:04 BSTUK2
- Tender notice published30 Jul 2026, 18:53 BSTUK4
- Status changed to active30 Jul 2026, 18:53 BST
- Procurement method changed30 Jul 2026, 18:53 BST
- Deadline published: 2 Sept 2026, 12:00 BST30 Jul 2026, 18:53 BST
- Contract award notice published14 Oct 2026, 16:43 BSTUK6
- Status changed to complete14 Oct 2026, 16:43 BST
- Contract award notice published16 Oct 2026, 11:14 BSTUK6
- Contract signature expected26 Oct 2026, 23:59 GMTscheduled
Routine re-releases (4)
- 2026-05: 1 release · 27 May 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| LIVEDATA LIMITEDSME28 Oct 2026 – 27 Oct 2033 · up to 27 Oct 2035Extensions: Two extension periods of 12 months each are permitted under the Contract. · Amended: The Council is extending the mandatory standstill period, from eight working days, to now expire at 11:59pm on Friday 6th November 2026. | £359,494 | 22 Sept 2026standstill to 23 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- LIVEDATA LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender