Official UK procurement notice
Fire Doors Inspection and Maintenance PMA
Authority: Kent and Medway Towns Fire Authority (Police & fire)·Consortium: 3 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe purpose of this procurement was to identify a contractor to provide Inspection and Maintenance of Fire Doors services across the Authority's estate in the county of Kent.
CPV: Architectural, construction, engineering and inspection services · Building-inspection services · Fire doors · Fire-prevention installation works · Fire-prevention services · Fireproofing work · Preventive maintenance services · Repair and maintenance services · Repair and maintenance services of building installations
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£1,625,000 together)Lot #1Fire Doors Inspection and Maintenance - Kent PolicePublished value£1,000,000
The Authority is looking to procure Fire Door Inspection and Maintenance Services as detailed within the tender documentation.
Kent Police has in the region of 3300+ fire doors across 100 sites countywide.
The contracts shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions as supplemented by the 7 Force Schedule of Amendments for NEC4, and shall be for a maximum duration of 4 years, made up of an initial term of 2 years plus optional extensions. Additional information: Estimated contract value range £350,000 - £900,000. The Authority does not currently have contracts for these services; these values are not based on true historical data. Based on number of doors and buildings. Lower end of range is estimated for the initial period, upper range allows for optional extension options and additional services.
Lot #2Fire Doors Inspection and Maintenance - Kent FireAwardedPublished value£625,000
Inspection and maintenance of fire doors across Kent and Medway Towns Fire Authority sites, countywide.
The purpose of this competition was to establish a contract (2 years initial term, plus two x one year extension options) with a single service provider.
The contract shall be based on the NEC4 Term Short Service Contract (TSSC) terms and conditions with Additional Terms, and shall be for a maximum duration of 4 years, made up of an initial term plus optional extensions.
The contract value stated in V.2.4 is the successful tenderer's bid price based on an estimated requirement for the initial 2 year period. The actual value over the full term including extension options and including additional services is likely to be higher. The initial estimated contract value is the upper estimated value stated in the original contract notice for the full term.
The estimated value range of the Lot in the contract notice was as follows:
Lot 2 £200,000 - £400,000
The Authority has not previously had a contract for these services, therefore these values are not based on true historical data. The value ranges are estimates based on the number of doors and buildings. The lower end of the range is estimated for the initial period, the upper range allows for the optional extension options and additional services. These ranges should be used only as an indication of the potential requirement. Additional information: 7 Forces Commercial Services undertook this procurement exercise on behalf of Kent and Medway Towns Fire Authority, who shall be the contracting Authority.
Lot 1 for Kent Police was not awarded.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Contract Resourcing: 8%
- Programme Delivery: 4%
- Performance Management: 4%
- Health and Safety: 8%
- Alerts for Urgent Repairs: 1%
- Scenarios: 12%
- price: 50%
- Social Value: 10%
- Caron Footprint & Sustainability: 3%
- Suitability
As stated in the SQ
- Economic & financial standing
Criteria as stated in the procurement documents
- Technical & professional ability
Criteria as stated in the procurement documents
Minimum: Fire Door inspections are to be undertaken by an appropriately qualified fire door assessor e.g. FDIS Inspector or equivalent/appropriate alternative). Remedial work shall be by an appropriately trained/qualified person to an appropriate standard to meet building regulations & ce…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Jun 2021, 21:06 BST
- Last source update
- 31 Dec 2021, 11:51 GMT
- Award evaluation window
- 26 Jul 2021 – …
- Authority reference
7F - 2020 - 0387- FTS notice number
2021/S 000-032528- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02bfe8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official notice- Submission deadline
- 26 Jul 2021, 10:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 26 Jul 2021, 10:00 BST
Timeline
26 Jul 2021 → 31 Dec 2021 · 4 dates- Submission deadline26 Jul 2021, 10:00 BST
- Bids opened26 Jul 2021, 10:00 BST
- Bids must remain valid until18 Oct 2021, 23:59 BST
- Notice published31 Dec 2021, 11:51 GMT
Notice history
2 events · 5 releases on Find a Tender · since 31 Dec 2021- Status changed to complete31 Dec 2021, 11:51 GMT
- Buyer details updated31 Dec 2021, 11:51 GMT
Published amendments (3 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextNuts Code · 1A | UKP3 (Essex) | UKP4 (Kent) | |
| — | TextEstimated Contract Value · II.2.6 | £1,000,000 | £625,000 | |
| — | TextEstimated Contract Value · II.2.6 | £625,000 | £300,000 | |
| — | TextDeadline 26.08.21 10:00 · IV. 2.2 | — | — |
Short description text has been edited.
Please note that the estimated contract value for each Lot is the mid-point of the range provided in the Additional Information for each Lot and shall be used only as an indicator of the potential requirement.
Deadline for responses has been extended to 28.08.21 10:00 (applicable to both Lots)
Routine re-releases (5)
- 2021-06: 2 releases · 24 Jun 2021, 25 Jun 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 2 · Fire Doors Inspection and Maintenance - Kent Fire1 award | |||
| Hollmark LtdSMELot 2 Inspection and Maintenance of Fire Doors Kent Fire | £181,089 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Lot 2 Inspection and Maintenance of Fire Doors Kent Fire · Hollmark LtdSME
- Signed
- 31 Dec 2021
- Value
- £181,089
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 2 · Fire Doors Inspection and Maintenance - Kent Fire | 5bids · 5 electronic | — | — | — |
| Whole notice | — | — | — | £181,098 – £400,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- 7 Forces Procurement on behalf of The Police and Crime Commissioner for KentContracting authorityBody governed by public lawPublic order and safety
Dispute resolution & review bodies
- PDRSMediation body
- TBCReview contact point
- The High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Hollmark LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.