Trent & Dove Housing - Fire Door Entry Surveys ID664

Contractors must demonstrate that they possess the legal standing, financial capacity, and technical and professional ability to deliver fire door entry surveys and associated services within a residential housing environment.

1. Legal and regulatory compliance

Contractors must:

Be registered and compliant with all applicable UK legislation, including health and safety, equality, environmental and data protection laws (including UK GDPR and Data Protection Act 2018);

Not be subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023;

Hold and maintain all licences, registrations and insurances required to perform the Contract.

2. Economic and financial standing

Contractors must demonstrate sufficient financial standing to deliver the Contract, including:

Submission of the most recent two (2) years audited accounts (or equivalent);

Evidence of turnover appropriate to the Contract value;

Confirmation of appropriate levels of insurance, including:

Employers’ Liability Insurance (minimum £10 million);

Public Liability Insurance (minimum £5 million);

Professional Indemnity Insurance (minimum £2 million).

3. Technical and professional ability

Contractors must demonstrate relevant experience and capability, including:

Delivery of fire door inspections/surveys within residential or comparable property portfolios;

Ability to undertake works within occupied and void properties;

Competence in capturing, managing and submitting structured digital survey data.

4. Competence and accreditation

Contractors must ensure personnel undertaking inspections hold appropriate qualifications, such as:

FDIS CertFDI, BM TRADA, IFC or equivalent recognised fire door inspection certification;

Evidence of ongoing Continuing Professional Development (CPD).

Where applicable, Contractors undertaking remedial works must hold relevant third-party accreditation (e.g. FIRAS, BM TRADA Q-Mark, IFCC or equivalent).

5. Health and safety

Contractors must:

Demonstrate robust health and safety management systems;

Provide evidence of risk assessment and method statement (RAMS) capability;

Operate in accordance with the Construction (Design and Management) Regulations 2015;

Demonstrate procedures for managing asbestos risks in accordance with the Control of Asbestos Regulations 2012.

6. Quality assurance and data management

Contractors must:

Operate an appropriate quality management system (e.g. ISO 9001 or equivalent);

Demonstrate the ability to produce accurate and auditable survey data;

Be capable of working with the Client’s asset management system (C365 or compatible systems).

7. Equality, customer care and safeguarding

Contractors must:

Demonstrate experience of working in occupied residential environments;

Have procedures in place for resident liaison, safeguarding and managing vulnerable occupants;

Ensure operatives are appropriately vetted (e.g. DBS where required) and trained in customer care.