Official UK procurement notice
Fire Dampers Maintenance Services
Authority: University of Ulster (Education)
What is being bought
Published requirement descriptionFire Dampers Maintenance Services
CPV: Fire suppression system · Fire-prevention installation works · Installation services of fire protection equipment · Repair and maintenance services of building installations · Repair and maintenance services of dampers · Repair and maintenance services of firefighting equipment
The lotProcurement structure
single lot · value publishedLot #1The Contractor shall deliver Fire Damper Maintenance Services including:AwardedPublished value£695,000
The Contractor shall deliver Fire Damper Maintenance Services including:
- Planned Preventative Maintenance (PPM): annual inspection and testing of each Fire Damper; and reporting on the condition of each individual Fire Damper.
- The maintenance and annual certification of Fire Damper Control Panels.
- Remedial Repairs: where remedial actions are identified by the Contractor to address a noncompliant Fire Damper, the Contractor will submit a quotation for carrying out the repairs. Where agreed with the University, the Contractor will provide Remedial Repairs including parts and installation.
- Unscheduled Callouts: the Contractor may be required to respond to unscheduled call-outs where required.
In this Contract the term Fire Damper relates to both Curtain Fire Dampers and Motorised Smoke Fire Dampers (MSFDs).
Tenderers should note the University reserves the right to procure Remedial Repairs via stand-alone procurements outside this Contract where the following may apply:
- The annual estimated annual value of the Remedial Repairs identified by the Contractor is £30,000 or greater; or
- The Remedial Repairs identified by the Contractor require the Contractor to subcontract a building works subcontractor for structural works where required. Additional information: The estimated total value stated above in Section II.1.7 includes the initial 3 year contract period and the option to extend the contract for any periods up to and including 36 months.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Methodology for PPM, Inspection, Testing and Reporting: 12%
- Methodology for Remedial Repairs: 9%
- Methodology for Health and Safety: 6%
- Resource Management: 3%
- Price: 70%
Published award criteria (5)
- Methodology for PPM, Inspection, Testing and Reporting: 12%
- Methodology for Remedial Repairs: 9%
- Methodology for Health and Safety: 6%
- Resource Management: 3%
- Price: 70%
- Suitability
As stated in the procurement documents.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 10 Mar 2022, 22:45 GMT
- Last source update
- 7 Jun 2022, 16:22 BST
- Award evaluation window
- 12 Apr 2022 – …
- Authority reference
Project_26702- FTS notice number
2022/S 000-015680- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03208fFind a Tender
- Review procedure
The University incorporated a minimum 10 calendar days standstill period at the point information on award of the contract was communicated to tenderers. The standstill period provided time for tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: The estimated total value stated above in Section II.1.7 includes the initial 3 year contract period and the option to extend the contract for any periods up to and including 36 months. The University cannot give any guarantee as to the future value or volume of business awarded through this contract. The University reserves the right to modify this contract, under Regulation 72(1)(a) of the Public Contract Regulations 2015, in events of higher or lower spend necessitated by unexpected occurrences.
How it was run
Official notice- Submission deadline
- 12 Apr 2022, 15:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 270 days from the deadline
- Bids opened
- 12 Apr 2022, 15:00 BST
Timeline
12 Apr 2022 → 7 Jun 2022 · 3 dates- Submission deadline12 Apr 2022, 15:00 BST
- Bids opened12 Apr 2022, 15:00 BST
- Notice published7 Jun 2022, 16:22 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete7 Jun 2022, 16:22 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Harmony Fire LtdSMESubcontracting: declared | £397,465 † | — | Awarded |
Contracts
Fire Dampers Maintenance Services · Harmony Fire LtdSME
- Signed
- 6 Jun 2022
- Value
- £397,465
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of Justice in Northern IrelandReview body
Bidders & participating suppliers
1 commercial party on the notice- Harmony Fire LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria