Official UK procurement notice
Fire and Security Services
Authority: New College Swindon (Education)
What is being bought15 lots · detail below
Published requirement descriptionNew College Swindon is seeking the provision of Fire & Security Services. The contract will commence on 1st May 2026 for a period of 3 years, with the option to extend by 1 + 1 years. Estimate contract value 1.4 million
- How the procedure runs: Stage 1: SQ No separate SQ – all compliance questions included in ITT” Stage 2: Advertisement Provision of Fire & Security Services – Competitive Flexible Procedure Stage 3: Dialogue Stage 4: ITT Stage 5: Standstill Stage 6: Award
CPV: Fire extinguishers · Fire-detection systems · Inspection of ventilation system · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of firefighting equipment · Repair and maintenance services of security equipment · Risk or hazard assessment for construction · Security services · System maintenance services
Lots and requirements (15)Procurement structure
15 lots · all with a published value (£1,174,463 together) · same evaluation weights on every lotLot #1Fire Alarm SystemsAwardedRenewalPublished value£302,688
Inspection, testing, and maintenance of fire alarm systems across both campuses. SN2 1DY and SN3 1AH
Lot #2Smoke VentsAwardedRenewalPublished value£12,000
Biannual testing and certification of smoke ventilation systems
Lot #3Fire Detection & Life SafetyAwardedRenewalPublished value£45,000
Maintenance of fire detection, disabled refuge, and life safety systems
Lot #4Access Control & IntercomAwardedRenewalPublished value£12,500
Maintenance and programming of Paxton/Salto systems and intercoms
Lot #5CCTV SystemsAwardedRenewalPublished value£443,884
Service, cleaning, and monitoring of 233 cameras across both campuses
Lot #6Intruder & Panic AlarmsAwardedRenewalPublished value£71,871
Maintenance and emergency response for intruder and panic alarms
Lot #7Fire ExtinguishersAwardedRenewalPublished value£25,000
Annual inspection, testing, and replacement of condemned units
Lot #8Dry RisersAwardedRenewalPublished value£35,386
Annual pressure testing and 6-month visual inspections
Lot #9Fire Risk AssessmnetsAwardedRenewalPublished value£31,750
Annual fire risk assessments with digital reporting and task tracking
Lot #10Roller Shutters & Auto DoorsAwardedRenewalPublished value£48,579
Biannual inspection and maintenance of internal/external shutters and doors
Lot #11Car Park BarriersAwardedRenewalPublished value£2,250
Maintenance of manual and automated barriers
Lot #12Lighting ProtectionAwardedRenewalPublished value£45,773
Annual testing and certification to BS EN 62305
Lot #13Security Turnstyles & BarriersAwardedRenewalPublished value£9,950
Maintenance and emergency response for turnstiles and barriers
Lot #14Physical Security GuardsAwardedRenewalPublished value£77,832
Provision of trained guards for out-of-hours monitoring and emergency call-outs
Lot #15Visitor Management SystemAwardedRenewalPublished value£10,000
Maintenance and support of digital visitor check-in systems
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality (Customer requirements): 40%
- Quality (Social Value): 10%
- Pricing: 50%
Published award criteria (3)
- Quality (Customer requirements)
- Quality (Social Value)
- Pricing
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 5 Dec 2025, 13:57 GMT
- Last source update
- 24 Apr 2026, 16:02 BST
- Award evaluation window
- Submission end – 1 May 2026
- Authority reference
CA16816- FTS notice number
2025/S 000-080180- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05efbfFind a Tender
- How it runs
Stage 1: SQ No separate SQ – all compliance questions included in ITT”
Stage 2: Advertisement Provision of Fire & Security Services – Competitive Flexible Procedure
Stage 3: Dialogue
Stage 4: ITT
Stage 5: Standstill
Stage 6: Award
How it was run
Official notice- Submission deadline
- 22 Jan 2026, 10:00 GMT
- Clarification deadline
- 14 Jan 2026, 10:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
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Timeline
5 Dec 2025 → 1 May 2026 · 7 dates- Tender notice published322 days ago5 Dec 2025, 13:57 GMT
- Clarification questions by282 days ago14 Jan 2026, 10:00 GMT
- Submission deadline274 days ago22 Jan 2026, 10:00 GMT
- Assessment summaries sent213 days ago24 Mar 2026
- Latest notice published182 days ago24 Apr 2026, 16:02 BST
- Contract starts175 days ago1 May 2026, 00:00 BST
- Award decision expected by174 days ago1 May 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 5 Dec 2025- Tender notice published5 Dec 2025, 13:57 GMTUK4
- Contract award notice published24 Apr 2026, 16:02 BSTUK6
- Status changed to complete24 Apr 2026, 16:02 BST
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fire Alarm Systems1 award | |||
| A&E Fire and Security LtdSMELot: (1) Lot 1 Fire Alarm Systems1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £2,400 | 23 Mar 2026 | Awarded |
| Lot 2 · Smoke Vents1 award | |||
| supplier not published | — | 23 Mar 2026 | Awarded |
| Lot 3 · Fire Detection & Life Safety1 award | |||
| A&E Fire and Security LtdSMELot: (3) Lot 3 Fire Detection & Life Safety1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £3,600 | 23 Mar 2026 | Awarded |
| Lot 4 · Access Control & Intercom1 award | |||
| Kings Security Systems Ltd T/A Kings Secure TechnologiesLot: (4) Lot 4 Access Control & Intercom 1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £4,890 | 23 Mar 2026 | Awarded |
| Lot 5 · CCTV Systems1 award | |||
| Wessex Fire & Security LtdLot: (5) Lot 5 CCTV Systems1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £15,130 | 23 Mar 2026 | Awarded |
| Lot 6 · Intruder & Panic Alarms1 award | |||
| A&E Fire and Security LtdSMELot: (6) Lot 6 Intruder & Panic Alarms1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £9,600 | 23 Mar 2026 | Awarded |
| Lot 7 · Fire Extinguishers1 award | |||
| A&E Fire and Security LtdSMELot: (7) Lot 7 Fire Extinguishers1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £5,400 | 23 Mar 2026 | Awarded |
| Lot 8 · Dry Risers1 award | |||
| A&E Fire and Security LtdSMELot: (8) Lot 8 Dry Risers1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £1,650 | 23 Mar 2026 | Awarded |
| Lot 9 · Fire Risk Assessmnets1 award | |||
| A&E Fire and Security LtdSMELot: (9) Lot 9 Fire Risk Assessmnets1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £8,400 | 23 Mar 2026 | Awarded |
| Lot 10 · Roller Shutters & Auto Doors1 award | |||
| Kings Security Systems Ltd T/A Kings Secure TechnologiesLot: (10) Lot 10 Roller Shutters & Auto Doors1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £1,020 | 23 Mar 2026 | Awarded |
| Lot 11 · Car Park Barriers1 award | |||
| Kings Security Systems Ltd T/A Kings Secure TechnologiesLot: (11) Lot 11 Car Park Barriers1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £1,470 | 23 Mar 2026 | Awarded |
| Lot 12 · Lighting Protection1 award | |||
| supplier not published | — | 23 Mar 2026 | Awarded |
| Lot 13 · Security Turnstyles & Barriers1 award | |||
| Kings Security Systems Ltd T/A Kings Secure TechnologiesLot: (13) Lot 13 Security Turnstyles & Barriers1 May 2026 – 30 Apr 2029 · up to 30 Apr 2031Extensions: Extensions allowed: Yes (2 x 12 months) | £1,080 | 23 Mar 2026 | Awarded |
| Lot 14 · Physical Security Guards1 award | |||
| supplier not published | — | 23 Mar 2026 | Awarded |
| Lot 15 · Visitor Management System1 award | |||
| supplier not published | — | 23 Mar 2026 | Awarded |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fire Alarm Systems | 1final-stage tenders · 23 at stage one | 0 | 0 | — |
| 3 · Fire Detection & Life Safety | 1final-stage tenders · 21 at stage one | 0 | 0 | — |
| 4 · Access Control & Intercom | 1final-stage tenders · 24 at stage one | 0 | 0 | — |
| 5 · CCTV Systems | 1final-stage tenders · 21 at stage one | 0 | 0 | — |
| 6 · Intruder & Panic Alarms | 1final-stage tenders · 23 at stage one | 0 | 0 | — |
| 7 · Fire Extinguishers | 1final-stage tenders · 26 at stage one | 0 | 0 | — |
| 8 · Dry Risers | 1final-stage tenders · 19 at stage one | 0 | 0 | — |
| 9 · Fire Risk Assessmnets | 1final-stage tenders · 21 at stage one | 0 | 0 | — |
| 10 · Roller Shutters & Auto Doors | 1final-stage tenders · 18 at stage one | 0 | 0 | — |
| 11 · Car Park Barriers | 1final-stage tenders · 15 at stage one | 0 | 0 | — |
| 13 · Security Turnstyles & Barriers | 1final-stage tenders · 17 at stage one | 0 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
3 commercial parties on the notice- A&E Fire and Security LtdAwarded supplier
- KINGS SECURITY SYSTEMS LIMITEDAwarded supplier
- WESSEX FIRE AND SECURITY LIMITEDAwarded supplier
Official documents & specifications (17)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Appendix 7 Asset List Fire Alarm Intruder Alarm Access Systems D Refuge.xlsx
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
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