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Published 10 Aug 2022, 14:30 BST

Official UK procurement notice

Fire and intruder alarm services

Official notice

Authority: Edinburgh Leisure

5 lotsServicesOpen procedureSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Repair & Maintenance (50) Delivery: Scotland (UKM75)
Budget not disclosedValue not published
Submissions closed 20 Sept 2022awarded 1 Feb 2023
Awarded to Dalkia Scotshield Limited3 awards

What is being bought5 lots · detail below

Published requirement description

We are looking to bring all of our fire and security services under one, or a number of specific specialised suppliers.

  • Recurrence: In 3 years time we will need to renew this service.

CPV: Burglar and fire alarms · Repair and maintenance services of security equipment · Security cameras · Security services

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1Fire Alarm (Including monitoring, installation, maintenance, servicing and repair)AwardedRenewal

Fire Alarm (Including monitoring, installation, maintenance, servicing and repair) Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: Any additional services associated with Fire alarms and systems. · We will always require these services and will look to renew via a tender process at the end of the contract term in line with public sector procurement rules.Variant bids: allowed
31625000 Burglar and fire alarms
Lot #2Security cameras (Including purchase, setup/ installation, servicing maintenance and repair)AwardedRenewal

Security cameras (Including purchase, setup/ installation, servicing maintenance and repair) Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: Any additional services or products required in line with the outlined requirement. · Renewal at the end of contract via a public sector tender process.Variant bids: allowed
35125300 Security cameras
Lot #3Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair)AwardedRenewal

Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair) Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: Any additional requirements in line with the outlined need. · Renewal at the end of contract via a public sector procurement process.Variant bids: allowed
50610000 Repair and maintenance services of security equipment
Lot #4Keyholder intruder alarm reaction service for out of hours.Renewal

Keyholder intruder alarm reaction service for out of hours. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: Any additional services in line with the stated requirement. · At the end of contract, we will renew via a public sector procurement tender.Variant bids: allowed
79710000 Security services
Lot #5Entry, Barrier and Controlled access systems. (Including purchase, setup/ installation, servicing maintenance and repair)Renewal

Entry, Barrier and Controlled access systems. (Including purchase, setup/ installation, servicing maintenance and repair) Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Delivery: Scotland
Extensions: Any additional requirements in line with the stated need. · At the end of contract we will renew via a public sector procurement process.Variant bids: allowed
79710000 Security services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost: 40%
Published award criteria (2)
  • Quality: 60
  • Cost: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · In 3 years time we will need to renew this service.
First published
10 Aug 2022, 14:30 BST
Last source update
4 Jul 2023, 09:20 BST
Award evaluation window
12 Sept 2022 – …
Authority reference
EL-22-046-OP
FTS notice number
2023/S 000-018934
Classification (CPV)
Burglar and fire alarmsRepair and maintenance services of security equipmentSecurity camerasSecurity services
Delivery area
Scotland (UKM75)
Official registry OCID
ocds-h6vhtk-035aa6 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (SC Ref:737526)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
20 Sept 2022, 15:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
12 Sept 2022, 15:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

12 Sept 2022 → 4 Jul 2023 · 3 dates
  1. Bids opened
    12 Sept 2022, 15:00 BST
  2. Submission deadline
    20 Sept 2022, 15:00 BST
  3. Notice published
    4 Jul 2023, 09:20 BST

Notice history

3 events · 4 releases on Find a Tender · since 29 Aug 2022
  1. Deadline moved to 19 Sept 2022, 15:00 BST
    29 Aug 2022, 16:20 BST
    +7 days · was 12 Sept 2022, 15:00 BST
  2. Deadline moved to 20 Sept 2022, 15:00 BST
    20 Sept 2022, 09:18 BST
    +1 days · was 19 Sept 2022, 15:00 BST
  3. Status changed to complete
    4 Jul 2023, 09:20 BST
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.212 Sept 202219 Sept 2022+7 d
—Bid openingConditions for opening of tenders · IV.2.712 Sept 202219 Sept 2022+7 d
—DeadlineTime limit · IV.2.219 Sept 202220 Sept 2022+1 d
—Bid openingConditions for opening of tenders · IV.2.719 Sept 202220 Sept 2022+1 d

Extension due to time taken to answer questions and notification of T&Cs.

Due to procurement rules, this is being extended by 24 hours.

Routine re-releases (4)
  • 2022-08: 1 release · 10 Aug 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Bids received 1919 from SMEs
Contracts signed 3latest 1 Feb 2023
Awarded toValueDateStatus
Lot 1 · Fire Alarm (Including monitoring, installation, maintenance, servicing and repair)1 award
Dalkia Scotshield LimitedSME——Awarded
Lot 2 · Security cameras (Including purchase, setup/ installation, servicing maintenance and repair)1 award
Dalkia Scotshield LimitedSME——Awarded
Lot 3 · Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair)1 award
Dalkia Scotshield LimitedSME——Awarded

Contracts

  • Fire Alarm (Including monitoring, installation, maintenance, servicing and repair) · Dalkia Scotshield LimitedSME

    Signed
    1 Feb 2023
    Value
    —
    Status
    active

  • Security cameras (Including purchase, setup/ installation, servicing maintenance and repair) · Dalkia Scotshield LimitedSME

    Signed
    1 Feb 2023
    Value
    —
    Status
    active

  • Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair) · Dalkia Scotshield LimitedSME

    Signed
    1 Feb 2023
    Value
    —
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Fire Alarm (Including monitoring, installation, maintenance, servicing and repair)9bids · 9 electronic9—£1,473 – £9,800
2 · Security cameras (Including purchase, setup/ installation, servicing maintenance and repair)1bids · 1 electronic1—£1,473 – £1,474
3 · Security alarm systems (Including monitoring, renewals, installs, panic alarms, servicing, maintenance and repair)9bids · 9 electronic9—£1,470 – £12,000
Whole notice———£1,470 – £9,800

Contracting authority & participating public bodies

Edinburgh Leisure

Contracting authorityCharityRecreation, culture and religion Meadowbank Sports Centre, 139 London Road, Edinburgh, Scotland, EH7 6AEContact email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice
  • SPIE Scotshield LimitedAwarded supplier 1 Rutherglen Links, Rutherglen Links Business Park,, Glasgow, Scotland, G73 1DFContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.