Find a TenderAwardedContract details notice

Published 12 Sept 2025, 16:22 BST

Official UK procurement notice

Fire Alarms Maintenance Services

Authority: THE UNIVERSITY OF ULSTER (Education)

ServicesOpen procedureAbove threshold

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Medical Devices & Pharma (33)Security, fire-fighting, police and defence equipment (35)

+2 more

Laboratory, optical and precision equipments (excl. glasses) (38)Repair & Maintenance (50)

Delivery: Delivery location not published

Published estimate£1,253,160≈ £313k / year · £1,253,160 inc. VAT38.5% above published estimate

Submissions closed 20 Oct 2025awarded 8 Dec 2025

Awarded to Dalkia Scotshield Limited

Contract term 4 yrsends 1 Feb 2030 · up to 1 Feb 2034 with extensions · starts 2 Feb 2026

What is being bought

Published requirement description

This tender notice is for the award of a public contract through an open procedure in

accordance with section 20(1) and (2)(a) of the Procurement Act 2023.

Ulster University is seeking tender responses for a contract to maintain and repair the fire

alarm system in all these premises and this contract is designed to ensure that this duty is

fulfilled, and that a fully functioning and operational fire alarm system is in place

throughout. It will be the Contractor's duty to carry out all repairs as and when required

and meet the compliances.

The Contractor shall provide to the University, routine servicing on each piece of fire

alarm system equipment in accordance with the British Standard and the Manufacturer's

Maintenance Schedule.

The Contractor shall carry out all repairs necessary as a result of both the planned maintenance servicing and break downs / call-outs of all equipment forming part of the fire

alarm system and as detailed in this contract to maintain a fully functional system at all

times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University).

Except for vandalism, accidental damage or misuse.

The authority expects to re-tender this requirement around 12 Sept 2029, 23:59 BST.
No preliminary market engagement: A Preliminary Market Engagement Notice has been published in relation to this tender. Notice identifier: 2025/S 000-035294 Procurement identifier (OCID): ocds-h6vhtk-0553e9 Published 26 June 2025, 10:06am

CPV: Burglar and fire alarms · Devices for the disabled · Fire escape equipment · Fire suppression system · Fire-alarm systems · Fire-detection systems · Repair and maintenance services · Smoke-detection apparatus

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrsPublished value£1,253,160

Contract period: 2 Feb 2026 – 1 Feb 2030 (4 yrs) · up to 1 Feb 2034 with extensionsValue: £1,253,160 exc. VAT · £1,253,160 inc. VAT

Extensions: Following the initial contract period (4 years), there are options to extend up to a further 48 months. Optional extension periods will be subject to review and satisfactory performance assessment by the University.

31625000 Burglar and fire alarms 31625100 Fire-detection systems 31625200 Fire-alarm systems 33196200 Devices for the disabled 35111400 Fire escape equipment 35111500 Fire suppression system

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published sub-criteria (2)

Questions QS-01-QS-05: 40%
Commercial Submission: 60%

Published award criteria (2)

Commercial Submission
Questions QS-01-QS-05

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 12 Sept 2029
First published: 12 Sept 2025, 16:22 BST
Last source update: 5 Feb 2026, 15:54 GMT
Award evaluation window: Submission end – 11 Dec 2025
Authority reference: CfT_6143423
FTS notice number: 2025/S 000-056336
Latest notice: Contract details notice (UK7)
Classification (CPV): Burglar and fire alarmsDevices for the disabledFire escape equipmentFire suppression systemFire-alarm systemsFire-detection systemsRepair and maintenance servicesSmoke-detection apparatus
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-0599b7 Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 20 Oct 2025, 15:00 BST
Clarification deadline: 6 Oct 2025, 15:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

12 Sept 2025 → 5 Feb 2026 · 8 dates

Tender notice published
12 Sept 2025, 16:22 BST
Clarification questions by379 days ago
6 Oct 2025, 15:00 BST
Submission deadline365 days ago
20 Oct 2025, 15:00 BST
Assessment summaries sent316 days ago
8 Dec 2025
Award decision expected by312 days ago
11 Dec 2025, 23:59 GMT
Standstill ends306 days ago
17 Dec 2025, 23:59 GMT
Contract starts260 days ago
2 Feb 2026
Latest notice published257 days ago
5 Feb 2026, 15:54 GMT

Notice history

5 events · 3 releases on Find a Tender · since 12 Sept 2025

Tender notice published
12 Sept 2025, 16:22 BST
UK4
Contract award notice published
8 Dec 2025, 14:34 GMT
UK6
Status changed to complete
8 Dec 2025, 14:34 GMT
Contract signature expected
18 Dec 2025, 23:59 GMT
scheduled
Contract details notice published
5 Feb 2026, 15:54 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,446,7411 award exc. VAT

Bids received 1

Contracts signed 1latest 23 Jan 2026

Awarded to	Value	Date	Status
Dalkia Scotshield LimitedFire Alarm Systems Maintenance Services2 Feb 2026 – 31 Jan 2030 · up to 31 Jan 2034Extensions: 4 year initial term with options to extend by up to a further 48 months.	£1,446,741	8 Dec 2025	Awarded

Contracts

Fire Alarm Systems Maintenance Services · Dalkia Scotshield Limited
Signed
23 Jan 2026
Value
£1,446,741
Period
2 Feb 2026 – 1 Feb 2030 · up to 1 Feb 2034 with extensions
Status
active
Extensions
Following the initial contract period (4 years), there are options to extend up to a further 48 months. Optional extension periods will be subject to review and satisfactory performance assessment by the University
8 agreed KPIs: Planned Preventative Maintenance (PPM) · Weekly Tests · Call Out Attendance …
- Planned Preventative Maintenance (PPM)
- Weekly Tests
- Call Out Attendance
- Engineer Report
- Reporting, testing and certification
- Asset and Interface registers
- Quotations
- Invoicing

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	0	0	—

Contracting authority & participating public bodies

Ulster University

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: RC000726 Cromore Road, Coleraine, Northern Ireland, BT52 1SAContact email

Bidders & participating suppliers

1 commercial party on the notice

Dalkia Scotshield LimitedAwarded supplierGB-PPON: PNXP-5718-CJYH 9 Sentry Lane, Belfast, Northern Ireland, BT36 4XXContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender5 Feb 2026, 15:54 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender8 Dec 2025, 14:34 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Sept 2025, 16:22 BST