Official UK procurement notice
Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionContract award notice for a contractor for Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes
The contractor will be responsible for the end-to-end process of ensuring that fire alarm systems are correctly installed, configured, and operational in accordance with the requirements of this specification, industry standards and regulatory requirements to 14 supported and residential Housing schemes.
CPV: Engineering design services for mechanical and electrical installations for buildings · Fire-alarm system installation work · Fire-alarm systems · Fire-prevention installation works
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: The criteria will be evaluated on the below - Price Submitted Price (pricing schedule as shown in Appendix J) 50% Sub-total 50% Quality Questions Q.1 Resourcing (Site Teams and Key Staff) 5% Q.2 Programme 10% Q.3 Tenant Engagement and Minimising Disruption 5% Q.4 Maximising Safety 10% Q.5 Quality Processes 10% Q.6 Social Value 10% Sub-total 50% Total 100%
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 2 Oct 2025, 15:39 BST
- Last source update
- 14 May 2026, 14:19 BST
- Authority reference
DN792814- FTS notice number
2025/S 000-061848- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05a725Find a Tender
How it was run
Official notice- Submission deadline
- 3 Dec 2025, 15:00 GMT
- Clarification deadline
- 26 Nov 2025, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Full details relating to the services are provided in the tender documents.
To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team [email protected]
Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 26th November 2025 15:00 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal.
Tender Responses are required to be submitted no later than 3rd December 2025, 15:00 hrs UK Local time via ProContract tender portal - www.supplyingthesouthwest.org.uk ↗
Supplying the South West Portal, www.supplyingthesouthwest.org.uk ↗ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project Id: DN792814
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
Timeline
2 Oct 2025 → 14 May 2026 · 5 dates- Tender notice published385 days ago2 Oct 2025, 15:39 BST
- Clarification questions by330 days ago26 Nov 2025, 15:00 GMT
- Submission deadline323 days ago3 Dec 2025, 15:00 GMT
- Contract starts207 days ago30 Mar 2026, 00:00 BST
- Latest notice published161 days ago14 May 2026, 14:19 BST
Notice history
7 events · 4 releases on Find a Tender · since 2 Oct 2025- Tender notice published2 Oct 2025, 15:39 BSTUK4
- Tender notice published7 Nov 2025, 12:20 GMTUK4
- Deadline moved to 3 Dec 2025, 15:00 GMT7 Nov 2025, 12:20 GMT+14 days · was 19 Nov 2025, 15:00 GMT
- Contract award notice published9 Mar 2026, 16:18 GMTUK6
- Status changed to complete9 Mar 2026, 16:18 GMT
- Contract signature expected30 Apr 2026, 23:59 BSTscheduled
- Contract details notice published14 May 2026, 14:19 BSTUK7
Published amendments (1)
The tender clarification deadline has been extended for 2 weeks until 15:00 26th November 2025, and the tender response deadline has also been extended for 2 weeks until 15:00 3rd December 2025.
Routine re-releases (4)
- 2025-10: 1 release · 2 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DFP Services LtdSME1 Jun 2026 – 30 Nov 2027 | £1,464,382 | 9 Mar 2026 | Awarded |
Contracts
Fire Alarm Upgrades to 14 Supported & Sheltered Housing Schemes · DFP Services LtdSME
- Signed
- 7 May 2026
- Value
- £1,463,782
- Period
- 11 May 2026 – 10 Nov 2027
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 9 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- DFP Services LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender