Official UK procurement notice
Finance System · UK public procurement notice
Authority: The Education and Training Foundation (Public body)
What is being bought
Published requirement descriptionAs part of its digital transformation programme and drive for improved systems, The Education and Training Foundation (ETF) has procured a new finance system. The previous system (Sage 200 / WAP) was no longer deemed to be sufficient to support the current structure, need for future fluidity and current reporting demands. There were also issues with how other systems within ETF communicated with the previous finance system, leading to potential non-compliance with finance regulations and Making Tax Digital (MTD).
ETF reviewed the market for systems which could provide solutions to all issues and could integrate with ETF’s Azure database. As a result of the tender process ETF has selected one supplier as a long-term systems partner.
CPV: Accounting software package · Compliance software package · Financial analysis and accounting software package · Financial analysis software package · Financial systems software package · Software consultancy services · Software implementation services · Software package and information systems · Software supply services · Software support services · Software-related services · Tax preparation software package · +1 more
The lotProcurement structure
single lot · value publishedLot #1The aim of this tender was to secure a new finance system including procurement…AwardedRenewalPublished value£166,667
The aim of this tender was to secure a new finance system including procurement functionality and which can integrate with existing systems.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- Increasing efficiencies and streamlining processes: 15%
- Project plan: 10%
- Project requirements: 40%
- Support offering, capability, capacity and skills: 10%
- Added Value: 2%
- price: 18%
- Equality, diversity, inclusion, and sustainability: 5%
Published award criteria (7)
- Increasing efficiencies and streamlining processes: 15
- Project plan: 10
- Project requirements: 40
- Support offering, capability, capacity and skills: 10
- Equality, diversity, inclusion, and sustainability: 5
- Added Value: 2
- Price: 18
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 18 of 100 points: a 10% discount moves about 1.8 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Mar 2023, 16:37 GMT
- Last source update
- 23 Nov 2023, 10:41 GMT
- Award evaluation window
- 21 Apr 2023 – …
- Authority reference
FIN 22/23.1- FTS notice number
2023/S 000-034634- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b47eFind a Tender
Publisher note: (MT Ref:230809)
How it was run
Official notice- Submission deadline
- 12 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 21 Apr 2023, 16:00 BST
Timeline
21 Apr 2023 → 23 Nov 2023 · 4 dates- Bids opened21 Apr 2023, 16:00 BST
- Submission deadline12 May 2023, 12:00 BST
- Bids must remain valid until22 May 2023, 23:59 BST
- Notice published23 Nov 2023, 10:41 GMT
Notice history
2 events · 3 releases on Find a Tender · since 14 Apr 2023- Deadline moved to 12 May 2023, 12:00 BST14 Apr 2023, 10:41 BST+21 days · was 21 Apr 2023, 16:00 BST
- Status changed to complete23 Nov 2023, 10:41 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 21 Apr 2023 | 12 May 2023 | +21 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 22 May 2023 | 16 Jun 2023 | +25 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 21 Apr 2023 | 12 May 2023 | +21 d |
We are extending the deadlines for both questions and tender submissions to allow bidders more time to ask questions and prepare bids due to the complex nature of our requirements, and to ensure the right stakeholders can be involved in the bid evaluation process.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Moore Stephens Insight LtdSME | £195,533 † | — | Awarded |
Contracts
Contract 034634-2023-FIN22/23.1-1 · Moore Stephens Insight LtdSME
- Signed
- 22 Nov 2023
- Value
- £195,533
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 6 from abroad | 5 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Bidders & participating suppliers
1 commercial party on the notice- Moore Stephens Insight LimitedAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria